CLevel Esker DeliveryWare Presentation

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Confirmations - Reports - Purchase Orders - Sales
Orders - Remittance advice - Reminders -
Contracts - Claims - Policies - Renewals -
Referals - Medical Records - Lab Results -
Letters - Proposals -
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Speed Up Your Cash Conversion Cycle with
Electronic Invoicing Automated Purchase
Ordering
Owen McLoughlin November 2006
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The paradox!

• It only takes a few seconds to execute business
  transactions

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Accelerate Your Cash Conversion Cycle
Cash Conversion Cycle
Order To Cash
Procure To Pay

• Focus on transactional documents
• Departmental approach to eliminating paper
• Speed up processes and eliminate costs

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Opportunity For Improvement
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Electronic Invoicing
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How Often Does The VAT Man Give you Good News?
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Typical Cash Collection Issues (Gartner Group)

• Sending an Invoice - 1 to 3 per invoice
• Processing an Invoice - 31 per invoice
• How long do you wait before you start chasing?
• Or, is it lost in the post?
• Dealing with a dispute (more calls trips to the
  filing cabinet!)
• Customers dispute about 15 of invoices
• Chasing Payments (reminders, statements and more
  calls!!!)
• Loss of interest and Early payment discounts
  effect cash flows
• Processing a manual payment (cheque) - 4 per
  invoice
• Grand Total 40 Per Invoice

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Demo DeliveryWare for Electronic Invoicing
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Benefits of Electronic Invoicing

• More Invoices Paid on time 20 increase (Esker
  study)
• Speed up cash collection process by up to 5 days
• Reduced labour delivery costs impacting the
  bottom line
• Avoid overdraft and banking charges (8) more
  cash in the bank
• Release Sales Team for more value added
  activities service customers better

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Automated Purchase Orders
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Opportunity For Improvement
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Core Activities Purchase Order Processing
Issue RFQ/I, receive quotations, confirm terms
and conditions.
Find and complete requisition form, management
approvals, forward to purchasing and update
requestor
Enter PO into ERP, print and post/fax, confirm
receipt of order by supplier (phone/order
acknowledgement)
Goods received (GRN), inspection with quality
control and issue to requestor
Receive supplier invoice by post, AP matching,
print cheque and remittance advice then post
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Demo DeliveryWare for Electronic Purchase
Orders
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Benefits of Electronic Purchase Orders

• Shorter turn-around
• Reduced resource requirement
• Control over the approval process
• Orders managed by suppliers
• Simple Process
• Paperless systems reducing waste
• Reduced stock levels

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A Sample Of Eskers Customers by Process
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Local Government over 100 clients
Education over 175 clients
Health over 230 clients
Police over 10 clients
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FREE Esker ROI Templates Tools For Your Use
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Esker DeliveryWare Overview
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Electronic Invoicing Case Studies
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Case Study Inbound E-Invoices

• New York City Department of Education governs
  1,200 schools
• 1 billion spent per year on goods and services
  from thousands of vendors
• Maintain 40 financial management centers

• The Challenge

• Decrease manual handling of paper invoices
• Decrease labour-intensive account processing
• Speed up slow payment for goods and services
  reduce invoice-to-payment cycle

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The Solution

• Reception of Electronic Invoices via email
• Automate the keying in of Invoices and eliminate
  paper
• Free staff from manual handling of paper invoices

• The Benefits

• Each vendor sends 350 invoices per week which
  took 48 hours to process, this now takes 4
  minutes
• Speeding up the invoice-to-payment process from
  30 days to 7 a 75 reduction
• Increased speed enabling better discounts and
  improved cash flow
• Annual savings of 2,000,000

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Case Study Outbound E-Invoices

• World's leading supplier of systems, products
  and services for onshore/offshore oil and gas
  drilling and production
• Employs approximately 4,500 people
• Has more than 60 locations in over 30 countries

• The Challenge

• Speed up the receipt of invoice payments
• Improve cash flow - avoid breaching company
  overdraft facility
• Avoid impacting payment of suppliers
• Release Sales Team for more value added
  activities

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The Solution

• Convert Invoices to PDF and Email, with
  automated addition of Digital Certificate
• Software costs approx 36,000

• The Benefits

• 19 improvement to process
• Currently 10,000,000 cash flow 1st Year
• This equates to 220,000 hard savings year to
  date

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Electronic Purchase Orders Case Studies
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Case Study Automated Purchase Orders

• Sought an integrated PO delivery solution to
  roll out quickly across various departments
• Large, dynamic and successful authority, serving
  a population of 1.25 million residents and over
  525,000 households
• Authority has in excess of 100,000 suppliers.
  POs therefore equate to hundreds of thousands of
  documents sent out each year

• The Challenge

• Achieve efficiency improvements in finance by
  automating processes and re-engineering
  procedures including procurement
• Improve the output of documents from their
  Business System beyond just mailing them out in
  the post

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The Solution

• Reduced the use of paper and manual labour
  processes by delivering over 8,000 POs per year
  electronically
• Integrated with SAP
• Catered for high-volume fax production
• Straightforward to implement and at a reasonable
  cost

• The Benefits

• Achieved cost efficiencies, saving around
  40,000 per year on mailing costs
• Quick implementation up and running within 2
  months
• Stable Scalable solution to suit
  organisational growth
• Diverse other documents being evaluated
  remittance advices and invoices

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Case Study Automated Purchase Orders

• Sought an integrated PO delivery solution
• Harness new technology to improve productivity
• Save money through better purchasing
  arrangements
• Help keep its Comprehensive Performance
  Assessment rating of Excellent

• The Challenge

• Automate processes such as procurement and
  develop opportunities for sending purchase orders
  electronically
• Move from manual to electronic purchase orders
  for high volume, low value items generated

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The Solution

• Reduced the use of paper and manual labour
  processes by delivering over 17,000 POs per year
  electronically
• Integrated with SAP
• Catered for high-volume fax production
• Straightforward to implement and at a reasonable
  cost

• The Benefits

• Achieved cost efficiencies, saving around
  18,000 per year on manual labour, paper, print
  mailing costs
• Payback on initial investment within 1 year
• Stable Scalable solution to handle high
  volumes during peek periods
• Diverse other documents now being evaluated
  invoices

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Come and see us on stand No. 10

• Pick up a CD with the full presentations,
  demonstrations and case studies

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Q A
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Confirmations - Reports - Purchase Orders - Sales
Orders - Remittance advice - Reminders -
Contracts - Claims - Policies - Renewals -
Referals - Medical Records - Lab Results -
Letters - Proposals -