Social Dance Society

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Social Dance Society

• Information Session
• 2007-2008

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Objectives of SDS

• To develop ballroom and Latin dance
• To provide more chance for the students in HKUST
  to expose to social dance
• To promote the interest of social dance to all
  the students in HKUST
• To provide a place to gather a group of students
  who are interested in social dance

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Constitution

• What is a Constitution?
• It comprises rules that our Society must obey in
  daily operations.
• It is tailor-made for each Society.

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A Nominated Cabinet

• According to the constitution, a Nominated
  Cabinet should comprise
• 1. President
• 2. Internal Vice-President
• 3. External Vice-President
• 4. Financial Secretary
• 5. General Secretary

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• Plus at least Two of the following
• 1. Publication Secretary
• 2. Marketing Secretary
• 3. Promotion Secretary
• 4. Welfare Secretary
• 5. Information Technology Secretary
• And any other positions whenever necessary

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Duties of each Post
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Post President

• Sharen
• Be representative of all affairs of the Society
• To convene all executive committee meetings
• To make up final decision

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Post Internal Vice President

• Vanessa
• To maintain the team spirit within society
• To hold functions and gathering (e.g. birthday
  party)
• To solve any personal relationship conflicts in
  the team
• To carry out the duties of the President inside
  the Society when he/she is absent

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Post External Vice President

• Kevin
• To assist the President in conducting all affairs
  outside the Society
• To communicate and co-operate with any parties
  outside the Society
• To carry out the duties of the President outside
  the Society when he/she is absent

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Post Financial Secretary

• Goo
• Be responsible for all financial affairs of the
  Society
• Keep records of all incomes and expenditures of
  the Society
• Prepare the Annual Budget and the Annual
  Financial Report

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Post General Secretary

• Chung, Ho
• To write down minutes during meeting and
  distribute to all committee member afterwards
• To book the stuffs which society and functions
  needed
• Be responsible for all documents filing
• To prepare the Annual Report

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Post Marketing Secretary

• Boris,Frog
• To contact and persuade companies/ agents as
  sponsors for each function
• To write and FAX Marketing proposal
• To handle of Marketing List

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Post Marketing Secretary

• To arrange the transportation of sponsored
  materials
• To write Thank you letter if necessary
• To allocate human resources for marketing issues

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Post Promotion Secretary

• CK Jennifer
• To publicize the Society and its activities by
  means such as posters, leaflets and notices.
• To design posters and leaflets
• To printout and distribute promotion materials
• To remove expired posters

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Post Welfare Secretary

• Kenneth
• Be responsible for all welfare affairs
• To contact companies as sponsor to provide
  welfare
• To handle the Welfare List

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Post Publication Secretary

• Lomin
• producing and editing the publications of the
  Society
• e.g. O book, Newsletter, Year book

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Post I.T. Secretary

• Mandy
• responsible for all matters concerning the
  homepage
• all the computer operations of the Society

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Year Plan

• A year plan contains the details about ALL the
  proposed functions suggested by the nominated
  cabinet.
• All the functions listed in the year plan should
  follow the timeline.
• PICs of each function should be shown clearly.
• MUST be finished before AGM

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Year Plan 2007-2008

• Date Function
• 10/07 - 04/08 Regular Practice (Whole year)
• 04/07 BBQ Night
• 08/07 Orientation Camp
• 09/07 Orientation Week
• 09/07 Orientation Night
• 10/07 Sub-com Function
• 11/07 Interest Class
• 11/07 Information Session

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Year Plan 2007-2008

• Date Function
• 02/08 Promotion Week for New Cabinets
• 02/08 Polling days for New Cabinets
• 03/08 Annual General Meeting

Any function you want to add
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Functions
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1. Regular Practice

• To provide them an opportunity to relax and have
  fun after a busy day
• To develop their potential and boost their
  interest in social dance
• To let them have a better understanding of social
  dance so that they can be well prepared for the
  balls or other functions in the future

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1.Regular Practice

• To provide a place to gather a group of members
  so that they can know each other, and share their
  experience and practice together
• To have a chance to promote other functions

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2.BBQ Night

• To have a gathering for relaxing
• To build up closer relationship between members
  and committees

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3.Orientation Camp 2007

• To promote sense of belonging towards Social
  Dance
• To invite freshmen to join Social Dance
• To improve the friendship between participants

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4.Interest Class

• To provide all the HKUST members an alternative
  way to foster their development of a life-long
  interest in the participation of our Interest
  Class.
• To provide an additional opportunity for them to
  learn and experience social dance, especially for
  those students who encounter time crash with the
  HLTH001 programme provided by SAO.
• To encourage them to develop a habit of doing
  exercise through participation in dancing
  activities, thus enhancing both physical and
  mental health.
• To provide a more professional teaching for our
  members.

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5.Sub-com Function

• Gain the experience of holding functions for
  members
• eg. Boat trip, Party
• To enhance the relationships between members and
  Sub-Committee

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6.Information Session

• To encourage members to be the Executive
  Committee of Social Dance Society, HKUSTSU,
  session 2007-2008
• To introduce all necessary information about
  becoming the next executive committee
• To answer the enquires from members about the
  different posts and activities

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7.Promotion Week Polling Days

• To let members elect for the new cabinet to be
  the new executive committees

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8.AGM

• To review the overall performance of the
  Executive Committee 2007-2008
• To review the proposed year plan and financial
  budget of the new cabinet
• To let members know more about the future
  perspectives of the Society
• To let members know the structure of the Society

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Procedures of forming New Cabinet

• After TODAY
• E-mail will be sent to ask for members intention
• Reply before 7/12/2007
• Only an informal process to know who is interested

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Then

• We will collect information from members showing
  interest to form a contact list
• Informal gathering with all interested parties
• Forming of proposed cabinet of Social Dance
  Society

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After that

• 01/2008 After formation of Election Board,
  proposed cabinet(s) should hand in the nomination
  to become nominated cabinet(s) OFFICIALLY
• 02/2008 Nominated cabinet(s) will promote
  themselves during Promotion Period
• 03/2008 The elected cabinet will be the new
  executive committee after AGM

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• Feel Free To Contact Us!
• E-mail su_sds_at_ust.hk
• And visit our website
• http//ihome.ust.hk/su_sds/

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Photos Review
Link http//community.webshots.com/user/sds07_08
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Q A Session