CCCTran Electronic Transcripts for California

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CCCTranElectronic Transcripts for California

• CCCApply/CCCTran Workshop 2009

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Statewide Electronic Transcripts

• Provide secure electronic transcript exchange
  between all California colleges

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CCCTran - Vision
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My Academic Plan (MAP) www.socccd.edu/map

• What is your Goal?
• Certificate
• Associates Degree
• Transfer to University
• Where would you like to transfer?
• CSU
• UC
• Private
• Select Your College and Major
• Select Your Courses
• Schedule Your Courses
• Review Your Plan with a Counselor

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Current Status

• Launched into Production July 2007
• Currently 45 colleges Participants
• 31 California Community Colleges
• 12 California State University
• 2 CSUs are in procurement
• University of California
• UC Santa Barbara Proof of Concept
• Independents
• National University
• University of Phoenix

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Participating Institutions

• CSU Channel Islands
• CSU Chico
• CSU East Bay
• CSU Fullerton
• CSU Long Beach
• CSU Monterey Bay
• CSU Northridge
• CSU Sacramento
• CSU San Bernardino
• San Diego State
• San Francisco State
• San Jose State
• National University
• University of Phoenix

• American River
• Bakersfield
• Butte
• Canada
• Cerro Coso
• Chaffey
• College of San Mateo
• College of the Sequoias
• Cosumnes River
• Crafton Hills
• Cypress
• DeAnza
• El Camino

• Evergreen Valley
• Folsom Lake
• Fullerton
• Hartnell
• Merced
• MiraCosta
• Moorpark
• Oxnard
• Palomar
• Porterville
• Riverside
• Sacramento City
• San Bernardino Vly
• San Jose City
• Santa Rosa
• Shasta
• Skyline
• Ventura

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Major Functionality
Transcript Recipient
Transcript Source
Request View status View/Download Transcript
s
Process Request Hold? Response Fulfillment
Pull
Push

• Manual or Automated processing
• Support for national standards XML EDI
• Common CCCTran Data Dictionary
• Automated email messaging
• Standardized transcript layouts

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System Diagram
Institutions Outside California
CSU
CCC
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Request Options
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Request Options
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Fulfillment Workflow Steps
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Common Transcript Views
GEN-ED
BRIEF
FULL
WWW.CCC-TRAN.ORG
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Conservative Transcript Costs
WWW.CCC-TRAN.ORG
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In Development

• Composite Transcript Request System
• K-12 Transcripts from California School
  Information Services (CSIS)
• Wrap-up XML Functionality Via SPEEDE Server

Ideas

• Secure Communications between colleges
• Attachments

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What are the Benefits?

• Facilitates transcripts on demand, in seconds
• One system - college and high school transcripts
• Eliminate Communication Frustration
• Reduce staff time, paper, and postage costs
• Eliminate errors from OCR and re-keying
• Feed Data directly into Degree Audit, SIS
• Standard Views with Legend for Document
  Management
• Eliminate fraud
• Go green - go paperless

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Basic Steps for Implementing

• Download and sign the Institution Agreement
• Get Training from Xap
• Review CCCTran Implementation guide
• Obtain code mentoring from another college
• Programming (2 weeks ???)
• Credentials Solutions
• Test with trading partners
• Document internal business processes
• Go Live!

WWW.CCC-TRAN.ORG
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• Questions?

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Further Information

• Website http//www.ccc-tran.org
• CCCTran Project Team
• Keith Franco keith_at_xap.com
• Regional Sales Manager Xap
• Tim Calhoon calhoonti_at_cccnext.net
• Project Director CCC Technology Center
• Leonard Robison lenny.robison_at_sbcglobal.net
• Project Manager CCCTran
• Catherine McKenzie cmkenzi_at_cccco.edu
• Project Monitor CCCCO

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FERPA Reference

• FERPA allows schools to disclose those records
  without consent, to the following parties or
  under the following conditions (34 CFR 99.31)
  
• School officials with legitimate educational
  interest
• Other schools to which a student is transferring
• Specified officials for audit or evaluation
  purposes
• Appropriate parties in connection with financial
  aid to a student