The United Nations Office at Geneva UNOG

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The United Nations Office at Geneva (UNOG)

• Ms. Boi-Lan Lemoine
• Ms. Marie-Andrée Thevenon-Bonnier

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UNOG Procurement

• Overview of PTS
• Clients volume
• Process
• Tenders
• Approuval procedures
• Contracts

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The Purchase and Transportation Section provides

• PURCHASING
• CONTRACTING
• BUSINESS TRAVEL AND
• TRANSPORTATION SERVICES
• CPAG Secretariat

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TO THE FOLLOWING UN OFFICES AND DEPARTEMENTS

• United Nations Conference on Trade and
  Development (UNCTAD)
• United Nations Economic Commission for Europe
  (UNECE)
• United Nations Environment Programme (UNEP)
• United Nations Relief and Works Agency for
  Palestine Refugees in the near East (UNWRA)
• United Nations Institute for Disarmament Research
  (UNIDIR)
• United Nations (UNISDR)
• United Nations Institute for Training and
  Research (UNITAR)
• United Nations Research Institute for Social
  Development (UNRISD)
• United Nations Joint Staff Pension Fund (UNJSP)
• Joint Inspection Unit (JIU)
• Office for the Coordination of Humanitarian
  Affairs (OCHA)
• Office of the High Commissioner for Human Rights
  (OHCHR)
• and also
• The Secretariat of UNOG

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PTS/UNOG ALSO ACTS AS A SECRETARIAT OF THE Common
Procurement Activities Group for

• IBE - International Bureau of Education
• ILO International Labour Office (observer)
• IOM International Organization for Migration
• ITC International Trade Centre
• ITU - International Telecommunication Union
• UNOG - United Nations Office at Geneva
• UNHCR United Nations High Commissioner for
  Refugees
• WHO - World Health Organization
• WIPO World Intellectual Property Organization
• WMO World Metereological Organization
• WTO World Trade Organisation

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PTS negotiates common contracts with the view to

• - reduce unit cost of the goods, equipment, etc.
  based on special volume discount,
• - negotiate high level of service requirements
  from the vendor(s),
• - maintain uniformity in the goods, equipment,
  etc. standards for ease of maintenance and future
  upgrades,
• - improve turn-around time of individual Purchase
  Orders (POs)

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Procurement volume
2007 procurement volume was USD 95.99 million.
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Breakdown

• Total volume US 95.9 million
• 86 Services
• 14 Goods
• 3358 Purchase Orders
• 78 Swiss based vendors

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2007 UN Purchases Top Products

• Travel and Transportation
  Services 27027000
• Maintenance, Rental and Cleaning services
  18534701
• Architectural, Engineering and construction
  Services 12553426
• EDP equipment and supplies 7851331
• Information Technology Services 5224629
• Motor vehicles, passenger and trucks
  3587937
• FIRE Installations and Maintenance
  3'185'047
• TELEPHONE and Communications Services
  1969146
• Specialized Consulting and other Services
  1871100
• OFFICE Equipment Leasing and Rentals
  1816083
• Office Furniture 1674827
• Training Services and venues 1508576
• PAPER and Paper products
  1500419
• FUEL Oils 1'298959
• INSURANCE 1292589
• Telecommunications Equipment
  1240146
• PRINTING and Publishing Services 1221878
• Project Management Services 1090100

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The UN Procurement Process

• System Contracts (LTA)
• Cooperation
• Solicitation

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The UN Procurement ProcessMethod of Solicitation

• Informal Solicitation
• Request for Quotation (RFQ) below US 30000.-
• Formal Solicitation
• Invitation to Bid (ITB) standard specifications
  with value over US 30000.-
• Request for Proposal (RFP)complex goods
  services with value over US 30000.- vendors
  propose solutions

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The UN Procurement ProcessNumber of Invitees

• Number of invitees depends on US value of
  requirement
• US Dollar Value Minimum No. Invitees
• 2,500 30,000 5
• 30,001 200,000 10
• 200,001 1,000,000 15
• 1,000,001 5,000,000 20
• 5,000,001 and over 25

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The UN Procurement ProcessEvaluation of
Proposals

• Principle Best Value for Money
• ITBTechnically acceptable offer with lowest cost
  for the UN
• RFQ RFP
• Technical Evaluation
• Commercial Evaluation
• Most responsive offer to solicitation documents

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The UN Procurement ProcessContract Award

• Only the Purchase Transportation Section is
  authorized to enter into commercial relations on
  behalf of the UNOG
• Contracts above US 200,000 need a special
  approval from the UNOG Committee on Contracts

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Web Sites Information Published
Calls for Expressions of Interest (EOI) Annual
Procurement Plans Contract Awards General Terms
and Conditions Vendor Registration Information
Tendering Exercises Underway Statistics - by
Member State, and by Goods and Services
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Thank you for you attention