Health Care Facility HCF Election Judge Training

1
Health Care Facility (HCF) Election Judge
Training

• Secretary of States Office
• October 2001

2
Training Overview

• Health Care Facility Judge Training Requirements
• Definition of Health Care Facility (HCF)
• Health Care Facility Outreach Procedures
• HCF Election Judge Responsibilities

3
Training Requirements

• HCF Election Judge Certification
• County Auditor or Municipal Clerk trains and
  certifies
• Certification Additional 1 hour of training
  beyond Election Judge Certificate
• Training is repeated every 2 years

• Election Judge Certification
• County Auditor or Municipal Clerk trains and
  certifies
• Certification 2 hour training course every 2
  years

4
HCF Outreach vs. HCF Agent Delivery

• HCF Outreach Patients are permanent residents of
  the HCF and will use Absentee Ballot (AB) voting
  if they are unable to go to their regular polling
  place
• HCF Agent Delivery Temporary residents in a
  health care facility who do not have permanent
  residence in the precinct will need to use HCF
  agent delivery

5
Health Care Agent Delivery

• During 4 days preceding an election and up to
  200 pm on Election Day, a HCF patient may
  designate someone to be an agent
• Voter must authorize their agent in writing
• The agent will pick up and return Absentee Ballot
  for them
• The agent must return the ballot to the clerk by
  300 pm on Election Day

6
HCF Outreach

• It is the clerks responsibility to initiate
  outreach to all licensed health care facilities.
• HCF Election Judges will help voters with the
  absentee ballots, absentee applications, and
  voter registration.

7
Definition of Health Care Facility (HCF)

• M.S. 203B.01 Subd. 4. Health care facility.
  Health care facility means a licensed hospital,
  sanitarium, or other institution as defined in
  section M.S.144.50, subdivision 2, or a nursing
  home licensed to serve adults under section
  M.S.144A.02.

8
HCF Outreach Procedures

• Your role as HCF Election Judge is very
  important!
• Ensure Access for eligible voters by outreach to
  voters in HCF
• Protect Integrity and Accuracy of the elections
  process by helping voters complete ballots
• Assure Privacy of voters through the outreach
  procedures

9
Before you leave home

• Dress comfortably (preferably clothing without
  messages)
• Pack reading glasses, medications, clerks phone
  number, and emergency information
• Pack lunch, snacks, and dinner (if none is
  available)

10
HCF Election Judge Responsibilities

• Deliver Applications / Register Voters and/or
  Deliver Ballots to the HCF
• At least 2 HCF Judges (from different party
  affiliations)
• Ride together in the same vehicle
• Check the room setup at the HCF, and make changes
  if necessary to ensure privacy

11
HCF Election Judge Responsibilities Cont.

• Ride together in the same vehicle
• Check the room setup at the HCF, and make changes
  if necessary to ensure privacy

12
HCF Election Judge Responsibilities Cont.

• Determine who needs to register
• Check list of registered voters
• Register Residents
• Help eligible residents fill out VR Cards just as
  they would if it was Election Day Registration

13
HCF Election Judge Responsibilities Cont.

• Take AB Applications
• Voters name and residential address
• Which election
• Reason for voting AB
• Voters signature
• Date voter signed application
• Voters date of birth (at clerks option)

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HCF Election Judge Responsibilities Cont.

• Deliver Ballots
• Two Judges from different party affiliations
• Help residents fill out ballots (See Help
  definition)
• Deposit return envelopes containing the marked
  absentee ballots in a sealed container

15
HCF Election Judge Responsibilities Cont.

• Record incidents or suggestions
• Return the ballots and other election materials
  to the clerk on the same day that they are
  delivered and marked

16
HCF Outreach Tips

• There are some tips in your participants guide.
• Your trainer may be tips for working with your
  particular HCF

17
Activity 1 Role Play or Discussion

• Take turns role playing or discussing the
  scenarios in your participants guide, page 12.
• We will go over each of them afterward

18
Practice Scenarios

• Virginia Mayer is a voter at X HCF she is unable
  to fill out the ballot by herself. What do you
  do?
• Kenny Wilson was filling out the ballot, you
  check on Kenny and notice he is asleep (and only
  half done), what do you do?

19
Practice Scenarios

• You are working with Burl Jenkins on filling out
  a VR Card, and he is unable to sign his name.
  What do you do?
• John Higgins is not a registered voter, and
  doesnt have a proof of residency. Is there a way
  john can register?

20
Practice Scenarios

• The voter you are working with has a guardian,
  can they still vote? Is there anything they have
  to do differently?
• Rudopho Martinez is taking a long time to fill
  out the ballot. How long should you wait for a
  voter to complete the ballot?

21
Practice Scenarios

• Billy Barker is a temporary resident at the
  facility he doesnt live in the precinct that
  the HCF resides in. What options can you give
  Billy for voting?

22
Activity 2 Yes or No

• There are appropriate and inappropriate
  statements you can make while working with a
  voter.
• Circle Yes if you think the statement is
  appropriate and No if you dont
• We will go over your responses in a moment

23
Yes or No

• Are you able to read the instructions?
• Would you like to vote for?
• You remember this politician? She is the one
  doing those commercials that?
• Are you able to understand the instructions?

24
Yes or No

• Would you like me to read the ballot?
• Do you usually vote Republican or Democratic?
• You dont really want your husband to assist you,
  do you?
• Do your grandkids go to X School District? This
  question involves school funding?

25
Yes or No

• Would you like me to read this question again?
• Which of these names do you like best?
• Is the person that you would like to assist you
  with this ballot?

26
Yes or No

• Would you like help writing on the ballot?
• Do you mind if we fill out the ballot while you
  eat lunch?

27
Activity 3 FAQ

• Challenge your knowledge with the Frequently
  Asked Questions that the Secretary of States
  Office receives.
• After, we will go over the responses.

28
FAQs- HCF

• Who cant act as an assistant to a voter?
• Do you count an AB for someone who has passed
  away between when they filled out their ballot
  and Election Day?

29
FAQs- HCF

• What if someone wanting an AB wont sign the
  envelope, what do we do?
• Can someone pick up an AB for their spouse, when
  their spouse is in HCF?

30
FAQs- HCF

• What if the other HCF Election Judge doesnt show
  on the HCF Outreach Day?
• Who witnesses the Absentee Ballot?
• What cant an HCF Election Judge wear to HCF
  Outreach?

31
FAQs- HCF

• When there is a large room used in the HCF for
  the outreach, how do you maintain privacy of each
  voter?
• What happens when you run out of ballots or other
  materials on the HCF outreach day?

32
Sample Forms

• In your work as an HCF Election Judge, you will
  need to be familiar with several forms. There are
  sample forms in your guide, but be aware that
  your jurisdiction may use different forms.
• VR Card -- AB Return Envelope
• AB Application --Sample Letter to HCF

33
Voter Registration Card
34
Sample AB Return Envelope
35
Minnesota Secretary of StateMary Kiffmeyer

• Elections Division Director Bradley King
• E-mail Elections.dept_at_state.mn.us
• Website www.sos.state.mn.us
• Phone [phone]
• Fax [phone]
• Address 180 State Office Bldg,100 Constitution
  Ave., St. Paul, MN 55155-1299