Joint ASIA BIA TRIBAL Data Management Committee

1
Joint ASIA / BIA / TRIBALData Management
Committee
DATA MANAGEMENT
Putting a System and Policy In Place
A Proposed Centralized Data Management Function
Sponsored by the Assistant Secretary for Indian
Affairs Serving Recognized Indian Tribal
Governments, Tribal Organizations, American
Indians, Alaska Natives, Assistant Secretary for
Indian Affairs, Bureau of Indian Affairs and
other US Government Organizations
2
Activity Briefing Overview

• Committee Activity Overview
• Return on Investment
• Current Data Management Activities
• Action Items

3
Committee Activity Overview

• Committee has been extremely active over the past
  6 months. Meetings and activities include
• June 2006-Data Management Meeting in Nashville-
  First scheduled in-person meeting since spring
  2005 due to lack of committee funding.
• June 2006- Probate Data Call requested of the IA
  Data Management Committee by DOI
• Aug. 2006- Data Management Meeting in Seattle-
  prepare for presentation to Self-Governance
  Advisory Council and review of budgets
• Oct. 2006-Brief Pat Ragsdale about next steps and
  what program areas the committee should focus our
  efforts on.
• Nov. 2006- Data Management Meeting in
  Portland-Discuss GPRA/PART Review of programs.
  Data Committee review and written comments
  submitted for DOI Strategic plan.
• Nov 2006-Data Management meeting in DC- discuss a
  better form of communicating with DOI per Mr.
  Casons request for more detail in what is being
  presented to him.
• Dec, 2006-Brief TBAC on progress, next steps, and
  action items. Meet with OMB, OST, DOI to provide
  updates. Meet with select BIA program managers
  to discuss their collection of GPRA/ PART data
  and ratings.

4
Standardized Data Management

• Benefits
• Creation of a Standard Computerized data
  management system built upon current
  infrastructure with wide department use.
• Centralized location of Indian Country Program
  data.
• Elimination of unproductive data management
  practices and reduce employee dissatisfaction.
  Enables more efficient and effective use of
  program funding.
• Development and use of data that is more
  reliable, accurate, verifiable, and consistent.
  Helps establish program data credibility
• Helps Indian Affairs enter the 21st Century

5
Return on Investment

• With this investment, Indian Affairs will begin
  the process of performing e-Government activities
  which is required and encouraged by various
  government acts.
• With a system in place, real time data that is
  reliable, accurate, and consistent will be
  available for use to enhance program
  accountability.
• Improves communication, coordination, and
  eliminates duplicative efforts on obtaining the
  same data. Allows Indian Affairs to provide a
  system for the collection, usage, and maintenance
  of GPRA/PART data, which in turn will supply more
  accurate information for their required reports
  to OMB.
• Increases employee productivity and is a
  significant cost savings measure.
• Increases data security.

6
Committee Accomplishments

• Consultations on the draft Data Management Policy
  were held and comments were incorporated into the
  policy.
• Tribal Co-Chair signatures on Charter since
  November 2004.
• Committee Action Plan has been updated 4 times
  due to delay in Federal approval of Charter.
• Partial funding for Committee activity was
  provided by Bureau Director.
• 500K was included in 07 appropriations bill for
  establishment of the Program Data Quality Staff.
• Committee has briefed IA Senior Management
  Several times over the past two years. (See
  details in action plan.)

7
NEW Approach to Project Plan

• At the request of the Acting Assistant Secretary,
  we are taking a more detailed analytical approach
  to the current Committee project plan.
• MS Project format will be used that can document
  all tasks, activities, resources, relationships
  of those tasks, and time lines
• The Committee intends on having a written
  narrative of the project plan prepared for
  presentation to the Acting Assistant Secretary
  and the TBAC at the next TBAC meeting.
• The Committee hopes that this will eliminate many
  of the questions and concerns of the Department
  as we move through the data management project.

8
(No Transcript)
9
(No Transcript)
10
(No Transcript)
11
(No Transcript)
12
(No Transcript)
13
(No Transcript)
14
(No Transcript)
15

• This is only the beginning of a more defined
  project plan for data management.
• The Committee will be meeting to further develop
  the plan and create a narrative Implementation
  Project Plan
• The committee has been working diligently, even
  without funding, and we would like very much to
  see this progress to the next step of
  implementation

16
Action Items for TBAC

• Need the Phase Two Charter signed for the
  Committee to continue our work on these issues.
  Have been trying to get federal signatures since
  last year.
• In the Committees review of the DOI Strategic
  Plan, we would like to suggest that the TBAC
  request the nomination of 2 Tribal
  Representatives to the Management Initiative
  Team.
• The Committee would like to suggest that DOI
  program managers work with the TBAC to develop
  meaningful measures for GPRA/PART data and find a
  way to fund the additional resources that would
  provide for Tribes to be able to collect the
  needed data.
• The Committee would like to recommend that the
  location of the PDQ be situated within the Office
  of Policy and Planning Analysis. This was a
  suggestion from the last Committee meeting after
  talking with the Director of this office.

17
Action Items for TBAC (continued)

• Need to protect the FY2007 500K in the budget
  for the office of Program Data Quality (PDQ).
  Would like for the TBAC to advocate for FY2008
  funding for the PDQ to continue their
  implementation (see budget form provided). This
  is separate funding from the Phase Two Charter
  for committee activities.

18

• The Data Management Committee respectfully
  requests that you Please consider these action
  items and
• recommendations.
• We look forward
• to the continued work of this joint federal
• and tribal committee.