How to use the Payment Management System

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How to use the Payment Management System
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Obtaining Funds A Mouse-Click Away

• Use the we-based Department of Health and Human
  Services Payment Management System to draw funds
  and submit cash reports.
• Before requesting funds, calculate draw amount
  based on expenditures that have not yet been paid
  or are needed immediately following the draw

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Benefiting from Smartlink

• Hours 800 a.m. to 730 p.m.
• Next work day access to funds

• No cost to recipients
• Enhanced inquiry feature
• Account balance
• Payment history
• Grant transaction history
• Warehouse feature up to 30 days

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Direct Deposit Benefits

• Recipient Benefits
• Provides convenience.
• Provides a highly dependable, efficient payment
  system.
• Eliminates lost, forged, or stolen checks.
• Increases security.
• Provides payment information to the
  vendor/recipient.
• Provides the vendor/recipient with funds on the
  payment date.

• Agency/Government Benefits
• Eliminates check ordering, storage, and printing
  costs.
• Eliminates postage costs.
• Provides a complete audit trail.
• Reduces paperwork.

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User name Provided by DPM (case
sensitive) Password Set by the users. Must be
alpha-numeric (e.g., GRANTEE1)
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Youve Got Mail

• Review for new messages then click on

Click Here for Access to the Payment Management
System
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Help From My User Info

• Click on My User Info to
• change password or
• to update user contact information

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Drawing Down Cash
2AA5P

• Click on Payment
• Click on Request for Payment
• Enter your Account Number
• Click on Account

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Request for Payment
2AA5P

• Enter Payment Due Date
• Enter Expected Disbursement Amount
• Enter Cash on Hand
• Enter Payment Request Amount Click on Continue

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Advance Method
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Reimbursement Method
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Example Completed Transaction