Applying for and Managing Federal Grants

1
Applying for and Managing Federal Grants

• Presenter
• Glenda ONeal
• www.glendaoneal.com
• IYI 2007 Conference
• Youth Workers Rock!

2
Managing Federal Grants The Myths

• The Feds will tell us what to do.
• They will control the project.
• We will have to pay back money at the end of the
  project.

3
Pre-Grant Investments

• To determine need for the project.
• To develop collaborations.
• To plan the project.
• To arrange for program and financial resources.
• To form an advisory council
• To identify key personnel (PD/PI)

4
Managing Federal Grants Rules and Regulations

• Reporting requirements
• Audit requirements
• Maintain an audit traceable account
• Required if administer 500,000
• Use independent auditor
• Monitor sub recipients
• Reference OMB Circulars for particulars

5
Reference OMB Circulars

• State, local govt, Indian Tribe
• A-87, A-102, A-133
• Educational Institution
• A-21, A-110, A-133
• Nonprofit Organization
• A-122, A-110, A-133
• www.whitehouse.gov/omb/circulars

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Rules and Regs Continued

• 3. Cash flow
• 4. Allowable and unallowable costs
• 5. Compliance standards
• 6. Match requirements
• Match is part of the federal grant.
• Earn and spend proportionately.
• Source of match cannot be federal.
• 7. Indirect cost
• 8. DUNS Number

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How to Read the RFP

• Eligibility
• Size of Award
• Number of Grants
• Priorities
• Match
• Outline
• Point Distribution
• Transmittal Instructions

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Who reviews?
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What Makes a Proposal Successful?

• Working with your Program Officer
• Strength of Project Director
• Points
• Politics
• Geographic distribution of funds
• Distribution of funds via initiatives

10
Tips for Success

• Work closely with the assigned federal Program
  Officer.
• The newer the program, the greater your chances
  for success.
• It usually takes two attempts to win a federal
  grant.
• Follow the application guidelines. Allow plenty
  of time to prepare the proposal and make changes.
  
• Adjust existing projects to the RFP.
• Develop a PERT chart and use it as your writing
  guide.
• Demonstrate the project is ready to roll.