Capability Investment Database CID

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Capability Investment Database (CID)
Presentation to PMI-OVOC/DND Project Management
Seminar 22 September 2004

• Presented by
• Steve Tharakan VCDS DFPPC 2-3
• Georges Nammour ADM (Mat) - DMASP 3-6

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Agenda

• Pre-CID Era
• Capability Initiatives Database (CID v1)
• Lessons Learned from CID v1
• Capability Investment Database (CID v2)
• CID Management Structure
• Future
• Questions Answers

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Pre-CID Era

• Senior Management unable to obtain accurate
  project information in an effective and timely
  manner
• DND capital projects inputting information into
  multiple databases
• Inefficient inconsistent DMS project
  documentation, review and approval process
• PMOs overwhelmed with information requests (ad
  hoc and regular)

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Capability Initiatives Database

• Technical solution to a problem
• All project information in one database
• Producing reports for the department

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Lessons Learned

• What we learned from the CID v1

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Lessons Learned (Ctd)

• The Good
• Timeliness of project information
• Reporting capability
• Aggregation capability
• Standardization
• One repository

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Lessons Learned (Ctd)

• The Bad
• Program and Project Management processes not
  up-to-date and in sync
• Inconsistent terminology
• Data integrity
• Not accommodating unique departmental
  requirements
• Not user-friendly
• Not sufficient help

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Capability Investment Database

• Addresses all the bad mentioned above
• Going further
• Capability Based Planning
• SCIP
• Project Approval
• Project Closeout
• Lessons Learned Database
• Cycle Time Reduction
• Progress Reporting
• Reporting
• Program/Project Integration

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Capability Based Planning

• Capability-Based Planning is the process to
  determine the right blend of plans, people,
  equipment and activity to optimize the capacity
  of the DND/CF to achieve its assigned duties.
• The CID will inform senior management on how
  projects are addressing capability gaps in the
  department and which capability areas need to be
  addressed.

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Strategic Capability Investment Plan (SCIP)

• The SCIP represents a comprehensive roadmap for
  ensuring the Canadian Forces (CF) have the
  capabilities they need in the future.
• The CID will provide the information necessary
  for developing the SCIP Annexes.

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Project Approval

• Standardization of departmental approval
  documents
• One-stop-shop for all project approval
  documents
• One repository of information

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Project Closeout

• Project Closeout is the process for completing
  projects using Initial Operating Capability (IOC)
  and Full Operating Capability (FOC) concepts.
• The CID is used to produce the IOC and FOC
  certificates, Project Closeout Checklist, and to
  track projects in E Status (Effective Project
  Closure).

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Lessons Learned Database

• Prior to the CID, Lessons Learned were collected,
  at the end of the project, in the Project
  Completion Report (PCR).
• The CID is used to collect Lessons Learned
  throughout the life of the project.

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Cycle Time Reduction

• ADM Mat has committed to reducing the life cycle
  of a project - SS (ID) to Project Closeout - by
  30
• The CID tracks milestones information at each
  project approval phase.

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Progress Reporting

• Public Works used to provide ADM (Mat) with
  progress reports about DND projects
• The CID produces monthly progress reports, that
  get archived for trend analysis

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Reporting

• Progress Report
• Capability-Based Planning
• Capability Matrix
• Capital Spending
• Projects Grouped
• SRB Health Report

• Trend Analysis Reports
• Milestones Reports
• Synopsis Sheets Reports
• SS(ID) Status Report
• SS(PPA) Status Report
• Lessons Learned
• IM Validation Contacts

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Program Project Integration

• The Defence Planning Management (DPM) system
  provides a management framework to allow the
  DND/CF to plan, manage, monitor and report from a
  program perspective.
• The Material Acquisition Support (MAS) Desktop
  is a web based knowledge repository that provides
  the most current acquisition and support
  information for all DND/CF.

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CID Management Structure

• Oversight Committee
• Chair VCDS
• Members ADM (Mat) ADM (IM) DDM
• Help Desk
• Senior Management Direction

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Future

• Interfaces
• Internal
• External
• Performance Measurement
• E-approval (PKI)
• Automatic translation

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Questions Answers