Notam Entry System NES

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Notam Entry System (NES)
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Content Directory

• Ch 1 Introduction
• Ch 2 Entering a Basic TFR
• Ch 3 If you do not know which ARTCC
• Ch 4 Entering a time specific TFR
• Ch 5 - Entering a Polygon TFR
• Ch 6 What is a T-VOR and a NDB?
• Ch 7 Adding Additional Text in the TFR
• Ch 8 Obtaining your TFR from DINS
• Ch 9 Obtaining your TFR from www.faa.gov
• Ch 10 How to delete
• Ch 11 Registering New Users

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Ch 1 Introduction - What is NES?

• The NOTAM Entry System (NES) is an FAA program
  designed to simplify and expedite the TFR request
  process.
• It was created by the FAA to enable authorized
  users a method to input TFR requests using a web
  browser that creates a draft TFR that is sent to
  the appropriate ARTCC who forwards it to the US
  NOTAM office for issuance.

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Instructions for the NOTAM Entry System (NES)

• It is accomplished through the acquisition of an
  internet Certificate which may be considered a
  passport to the secured FAA NES Website.
• Authorized users are required to down load a
  certificate to their computer and register as
  users of the NOTAM Entry System.

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What can NES do?

• Once you have a certificate, you may
• Create a NOTAM draft
• Preview a NOTAM draft
• Print a NOTAM draft
• Preview TFR graphical depiction
• Submit your NOTAM draft request

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Chapter 2 - Entering a Basic TFR
1 Select and Click on Favorite Button or go to
https//www.nes.notams.faa.gov
2You will get a security selection click on
OK.
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3 You will most likely get a security
Certificate problem click/select Continue
to this website
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4 Again you will be asked to select
the Certificate click/select OK.
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The Log On Process
1Add the website to your favorites.
2 Select and Click on LOGON
1a Select from your favorites
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3 Sometimes nothing will happen the first time
you log on. You may have to sign on a second
time (security measures). The computer appears
stagnant and will NOT instruct you to log on a
second time. But after several minutes of
nothing happening, you will realize that you
have to sign on a second time..
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5 Enter your password
6 Click Submit Button
4 Enter your Initials.
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Locked Out?

• Note the system will lock you out if you try to
  log on three times unsuccessfully.
• You will have to call the US NOTAM office at
  703-904-4557 and ask them to unlock your
  account. Be sure to have your branch name
  available
• (FS-RAL or FS-NWC for example)

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If you have to change your password
Click on User Profile Where is says Change
Password, Click Here.
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Type in your old password. Create a new password
and click on Change Password.
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Entering the TFR Information
Once in the system, select
1. Once in the system, Select/Click on 91.137
Form.
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2 The 91.137 (a) (1) is automatically
highlighted do NOT use.
3 You must click/select on 91.137 (A) 2
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4. Click on Select and use drop down menu for
selecting reason for requesting TFR under 91.137
(A) (2). For wildland fires select Fire
Fighting
5. After the word Firefighting add the words
Aviation Operations so it reads Firefighting
Aviation Operations
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6. Type in Incident Name and the word fire For
example The Cedar Fire
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7. Click on ARTCC for Drop down menu.
Select the appropriate ARTCC for the TFR
location. (you must use the 3 letter code
as specified.
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8. Select the State in which the incident is
located from the Drop down menu.
9. General Location Type in the City or well
known geographical reference nearest to the
Incident. NOTE you MUST add the State
abbreviation such as 24 NM West of Olympia, WA
or the TFR will NOT map correctly.
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Next step Time Range

• For 24 hour TFRs, continue to the next slide
• For a Time Specific TFR (dates and hours),
  please refer to Chapter 4

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10 Click on Time Ranges. This will open a box
which allow you to specifies time ranges for the
TFR.
11 For 24 hour coverage, Do not change the
effective time and expire time that are
Pre-specified under Step 1. (For specific
hour TFRs, please refer to slides in Chapter 5)
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12 Click on Get Time Range in Step 2. This
will bring in the time ranges specified in Step 1.
13 Click on Save New Time Range in Step 3.
This will populate the TFR form with your time
range.
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14 Once your selected time range is saved
(populated in the time box). Click on exit
button.
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Next Step Shape of TFR

• For a circular TFR, continue to the next slide
• For a polygon TFR, please go to Chapter 5

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15. Affected Area To begin the description,
enter the TFR dimension by choosing either Circle
or Polygon. DO NOT SELECT Corridor as that is
only used for Presidential TFR motorcades.
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Circular TFR (For Polygon TFRs go to Chapter 5)
16. Enter Circle Radius as specified on the
TFR request form. Suggested guideline is 5
NM
17. Enter latitude and longitude of the TFR.
Remember to Type N (north) after latitude and W
(west) after Longitude. Remember Latitude and
Longitude need to be in Degree,Minutes,Seconds.
NOT IN DECIMALS and no punctuation.
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The only accepted lat/long format by the FAA US
NOTAM office for TFRs is Degrees, Minutes,
Seconds With no punctuation. Note the attempt to
put in Degrees, Minutes, Tenths was rejected by
NES.
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18. Click on Find Navigation Aids Button which
will provide a list of the closest NavAid
VORs. 19. Select the top NavAid as this is
usually the closest to the incident. (But do not
select it if it is a TVOR or a NDB see Chapter
6)
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20. Check the VOR type if it says NDB (Non
Directional Beacon, then do NOT use it and use
the navaid listed below it. Even though NES
lists it, it is NOT a valid or appropriate navaid
for a TFR.
As the name implies, the signal transmitted
does not include inherent directional
information, in contrast to other navigational
aids such as Low Frequency Radio Range, VHF
omnidirectional range (VOR) and TACAN. However,
the NDB signal is affected more by atmospheric
conditions, mountainous terrain, coastal
refraction and electrical storms, particularly at
long range. Therefore we do not use them in a
TFR. (Wikipedia reference)
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Know your NavAids
NES suggests St George (OZN) Do not use even if
it is the closest Nav Aid as it is a TVOR. (for
further information, see Chapter 6)
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21. The selected VOR Nav Aid and the
latitude/Longitude will populate in the Box
under Preview.
22. To see a TFR on a Sectional map Select /Click
on view graphic. This will Allow you to see
what the TFR will look like.
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Preview of TFR
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What am I looking at?

• You actually are looking at two circles. One is
  red and the other is blue. Each circle
  represents the area closed by either the
  description of the navaid by distance or the
  latitude/longitude.
• The FAA accepts a certain distance between the
  two circles. If the distance is too far, NES
  will give a suggestion as to how to fix either
  the latitude/longitude or bearing/distance.

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If you wish to save this graphic!

• You may choose at this time to send the graphic
  to the requesting unit to verify the position of
  the TFR. You can do a screen capture and send
  the .jpg to the requesting unit if you have
  doubts about the location. You will not have a
  chance to save this graphic after it is
  submitted.

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23. Click on Save Circle to save the Circle
TFR information.
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Alternate way to describe TFR is by using a Nav
Aid Bearing and Distance.
a. Select or click on the grey bar Define by
Navigation Aid.
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b. Enter a bearing and distance from the closest
Nav Aid Then Click on the highlighted
latitude/longitude and it will populate the
description box.
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The dimensions of the TFR will appear in the Box
Under the words Affected Area.
24. Type in Altitude from TFR request form and
Select MSL. All wildland fires are in MSL. FAA
will not convert for you.
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25. Type in the TFR Coordinating Unit This
will be published in the TFR NOTAM. It could
be the local GACC or Dispatch Center for the
Incident depending on your local policy. Do not
use Acronyms or 3 letter/4 letter codes. Type
the full name of the unit for example Puget
Sound Interagency Dispatch Center
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26. Type in the GACC or Dispatch Center Phone
number This will be published in the TFR NOTAM.
Needs to be a 24 hour a day contact number if
your TFR is for 24 hours a day. Do not use 1-800
phone numbers. Use the FAA format and dashes.
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27. Authors Comments Box This information is
not published in the NOTAM but is shared
internally between FAA offices and the person
inputting the TFR into NES. Suggest putting
your name and phone number as point of contact so
the ARTCC can call you if they have any
questions. Additional useful information is the
impacted MTRs route name and segments and SUAs.
For example Affects IR345 Segments B-J and the
Goose MOA which can be provided from
IAMS/CAHIS. You may add comments such as the
Resource Order Number and Request Number for the
TFR request.
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28. USNOF Reserved for use only by the US Notam
Office.
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29. Preview Button, To review TFR before
submitting to ARTCC. Print and attach to the TFR
resource order. This is your ONLY chance to
preview both the TFR AND GRAPHIC before it is
submitted. Once submitted, you will not be able
to see the graphic anymore.
31. Click on Save Button to save TFR information.
30. Click on Submit to Approver to Submit
Draft TFR to ARTCC
32. Delete Button, Delete all TFR information
if necessary.
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What if it wont go through? Look for the RED
ERROR messages and make your corrections.
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Now is the time to make your phone call !!

• Place a call to your ARTCC
• Air Route Traffic Control Center
• Also known as ATC
• Such as L.A. Center or Seattle Center

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Preview of TFR Draft NOTAM
a. Work Number automatically assigned by
Software.
b. Return to Draft Button brings you back to
Draft TFR work page.
c. TFRMAP Button produces a preview graphic map
d. Print Button allows you to print the TFR
draft information for documentation.
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Work Lists

• Once the Draft TFR is saved and /or submitted to
  the ARTCC, the DRAFT moves to the work list.
  Work List can be accessed by Selecting/Clicking
  on Work List.

2. The work List allows you to follow the
approval process of the TFR. (You have to
refresh the screen to view the TFR process).
First you will see the ARTCCFour letter code show
up under approver. Their initials will show up
after The TFR is sent to the USNOF (US Notam
Office) and the draft will drop To the next
screen. After a screening process by the USNOF,
the draft will drop to the Drafts Pending entry
into the USNS. When the draft disappears from
the work list, you may to go To DINS on the
internet and locate your TFR.
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4. NOTAM List show the status of your TFR and
the NOTAM number for the TFR
3. The ARTCC ID will show up when the Center has
picked up the TFR on NES if its not there,
they have not done any action and you should call
them..
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The TFR at this point is being processed by
Seattle Center
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The TFR at this point has been sent by Seattle
Center to the US Notam Office (USNOF)
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The TFR at this point has been processed by the
US NOTAM office NOTE The NOTAM ID number is
listed.
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If you click on the TFR in the work list you
will see your new TFR with its NOTAM number.
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Cancelling a TFR
Click on Cancel NOTAM and input the three
letter Designator for the ARTCC (minus the
K). Click on Select NOTAMS to Cancel
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Select the NOTAM you wish to cancel by clicking
On the small box to the left of the TFR. Click
on Save.
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This will populate the Cancel TFR box with the
Necessary information. Click on Submit to
Approver and call the ARTCC to let them know you
have Made a change in NES.
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Chapter 3 Finding your TFR at DINS(Department
of Defense Internet NOTAM System)
Go to https//www.notams.faa.gov Or
https//notams.jcs.mil And select ARTCC TFRs
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Click on the ARTCC to see their TFRs or
scroll down to the appropriate TFR
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ARTCC Abbreviations for DINs

• KZSE Seattle
• KZOA Oakland
• KZLC Salt Lake City
• KZLA Los Angeles
• KZAB Albuquerque
• KZAU Chicago
• KZBW Boston
• KZDC Washington DC
• KZDV Denver
• KZFW Dallas Ft Worth
• KZJX Jacksonville
• KZME Memphis

• KZMP Minneapolis
• KZOB Cleveland
• KZTL Atlanta
• KZKC Kansas City
• KZNY New York
• KZID - Indianapolis
• PAZA Anchorage
• PHZH Honolulu
• TZJS Puerto Rico
• KZHU Houston
• KZMA - Miami

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Select the TFRs you are interested or wish to
Display by clicking in the small box to the left
of the TFR
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Scroll to the bottom of the website and click
on Display/Print Selected NOTAMs
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This process allows you to display a short
list of selected TFRs instead of the longer
listing.
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The TFR graphic will come up after you click on
Map it. You then have the option to zoom in,
Zoom out or pan.
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This is what the TFR map looks like when you
use the zoom in option
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Ch. 4What is there is a problem with DINS?Go to
www.faa.gov

• Look on the left hand side of pilot information
• A drop down menu will appear
• Click on Graphical TFRs
• Select your TFR

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Hover (dont click) over Pilots area and the
drop down menu will appear
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The drop down menu will appear Click on Look Up
Graphic TFRs
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A list of sequential TFRs by the latest
entry Will appear. You have several sorting
options.
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This is what you will get when you select a TFR
this Is the FAAs version of clear text TFR.
You may also Select the actual NOTAM text below.

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Here is the text of the actual FDC NOTAM aka
TFR
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Here is what you get when you click on Sectional
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Here is what you get when you click on Large Map
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Chapter 5If you do not know the ARTCC

• There are several options. You can click on
  Decode on the left side menu and input the
  airport name. You will then get a block of
  information about the airport that includes which
  ARTCC boundary the airport is located.

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Click on Encode
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Select the airport alphabetically
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This is the information box you will receive.
NOTE the ARTCC is listed.
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Additional information is available by typing in
the name of an airport.
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This is the type of information available from
the Decoding Option
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Another Option to find the ARTCC

• Continue through the NES process to the graphics
  portion. Once you have entered the location,
  click on preview.
• The preview graphic will allow you to zoom out.
  As you zoom out, you will see the ARTCC
  boundaries on the vicinity map.
• The proposed TFR will be reflected within the
  ARTCC boundary.

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You have the option to zoom in, zoom out or pan.
Select Zoom out and click on the map.
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Highlight Zoom Out and click on the map. The
Yellow lines are the ARTCC Boundaries and are
visible when you zoom out.
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Chapter 6 Three Steps if you want to specify
hours of operation in your TFR

• Do NOT use the words Daylight, Civil
  Twilight, Sunrise, etc in your description as
  these are not LEGAL terms for the issuance of a
  regulatory FDC NOTAM.
• You must use actual times of operation.

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a Go through Step One to populate your time
range with the words Effective Immediately Until
Further Notice.
b In the time range box, Add the following words
to designate your time frame for example
1200-0430 UTC (0600 2100L)
c Which interprets to mean effective
immediately until further notice 0600 2100
Local (the L is the abbreviation for Local
time and UTC is the acronym for Greenwich Mean
Time).
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Chapter 7 - How to enter a polygon TFR
1. Latitude/Longitude information needs to be
entered in a clockwise direction. 2. A
rectangular shaped Polygon requires 4 data
points. 3. You need to select the closest
Navigation Aid for each Latitude/Longitude data
point. 4. If possible, use the SAME Nav
Aid for all data points. Do NOT use Canadian Nav
Aids. 5. Enter the Lat/Long then select Find
Navigation Aid. Select the closest Nav Aid ( Do
not select a T-VOR or a NDB.) Repeat for each
coordinate 6. Click on SAVE Polygon
information 7. You may choose to view graphic
or wait until the preview. Note if you have to
make corrections, the program might wipe clean
and you will have to start over. Edits in the
text area will NOT adjust the graphics.
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A Select Polygon
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A Input your first set of latitude and
longitudes and click on find navigation aids.
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Select your corresponding Nav aid by clicking on
it.
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Polygon TFR Graphic
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Now enter your second latitude and longitude.
Click on find navigation aid. Select Navigation
Aid and then continue in a clockwise direction
with the rest of your latitude and longitudes.
Click on Save Polygon
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After entering your second Latitude and
Longitude, continue Selecting Navigations Aid and
then continue in a clockwise direction with the
rest of your latitudes and longitudes.
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(No Transcript)
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The only accepted lat/long format by the FAA US
NOTAM office for TFRs is Degrees, Minutes,
Seconds With no punctuation. Note the attempt to
put in Degrees, Minutes, Tenths was rejected by
NES.
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Chapter 6How do you know if a VOR is a TVOR?

• You dont! Its not on a sectional. There are
  three ways to make sure it is not a TVOR
• Look in the Airport Flight Directory
• Look up the VOR in AirNav.com
• Check in IAMS
• Did you forget what a TVOR is? It is a Terminal
  or Airport VOR often with limited range.

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This is what you will see when you look up an
airport in the Airport/Facility Directory (you
can subscribe or find it on line if you Google
Airport/Flight Director on line at NACO). A
TVOR (Airport VOR) will have a (T) in front of
it. Do not use this VOR as your NAV Aid in your
TFR as it has limited range. For example, notice
that this NAV Aid for St. George (OZN) is not
usable beyond 15 NM.
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Know your NavAids
NES suggests St George (OZN) As the closest
NavAid. Do not use It is a TVOR see next
slide.
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You can also check a Nav Aid Type at
www.airnav.com
Note under characteristics that it Says
T-VORW/DME which means it Is a Terminal VOR
associated with An airport and has no distance.
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Non Directional Beacon (NDB) Discussion

• Often, NES will list NDBs that have Distance
  Measuring Equipment (DME) particularly in Alaska.
  Care must be taken when using NES in Alaska to
  not use NDBs.
• There are 24 such facilities in Alaska
• There are only 4 NDB/DME combinations in the
  lower 49.
• Hailey, ID
• North Carolina
• Two in Minnesota

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NDB Discussion continued

• While there are hundreds of NDBs throughout the
  country and many of them are listed in NES, they
  should NOT be used as a navigational aid
  associated with a TFR.
• As the name implies, the signal transmitted does
  not include inherent directional information, in
  contrast to other navigational aids such as Low
  Frequency Radio Range, VHF omnidirectional range
  (VOR) and TACAN. However, the NDB signal is
  affected more by atmospheric conditions,
  mountainous terrain, coastal refraction and
  electrical storms, particularly at long range.
  Therefore we do not use them in a TFR.
  (Wikipedia reference)

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20. Check the VOR type if it says NDB (Non
Directional Beacon, then do NOT use it and use
the navaid listed below it. Even though NES lists
it, it is NOT a valid or appropriate navaid for a
TFR. Do NOT SELECT. Use Burley.
As the name implies, the signal transmitted
does not include inherent directional
information, in contrast to other navigational
aids such as Low Frequency Radio Range, VHF
omnidirectional range (VOR) and TACAN. However,
the NDB signal is affected more by atmospheric
conditions, mountainous terrain, coastal
refraction and electrical storms, particularly at
long range. Therefore we do not use them in a
TFR. (Wikipedia reference)
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Ch 8. How to enter additional text within a TFR
NOTAM
1) Complete your TFR request and SAVE it or it
wont work!
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2) Click preview and highlight your TFR text.
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3) Click on Draft NOTAM and erase what
is already in the field
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4) Paste your TFR from Preview into the box
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5) Type in the additional text you wish to add
to the NOTAM use appropriate language. You may
include additional frequencies, airport
information, etc.
6) Click on Save as draft you may chose to
preview at this time.
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7) Note the additional text is included
within the new saved TFR preview.
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8) Click on Submit to Approver and continue as
usual.
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9) TFR preview graphic
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Chapter 9 - How to Delete
Its very simple click on the Delete button.
sometimes it asks you if you with to take
over say yes and click on take over then
you can delete the TFR request
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Chapter 10 How to Register New Users
Do NOT sign on once you get the entry screen,
select Register User
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Remember your branch name you will need it for
the next step.
You will get the registration screen. Fill out
the requested info and create a password. Click
on Register .
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Next, call the US NOTAM Office be prepared
with your branch name (your certificate name
which looks like FS-NWC or FS-RAL see previous
slide) and your initials. Say the following I
am registering as a new user. Here is my branch
name and my initials. They will clear you for
use.
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Additional Information

• Additional Information is available in the
  accompanying text document which includes
• Getting a certificate from the FAA
• Importing a certificate
• Registering New/additional users
• Entering a TFR request
• If your password has expired
• Locked out?
• ARTCC abbreviations

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QUESTIONS

• Contact Julie Stewart (Interagency Airspace
  Program Manager) at 503-808-6728 (you may call
  me 24/7)
• For FAA support from the US NOTAM, Please call
  703-904-4557.