Department of General Services

1
Procurement Division Customer Forum

• Department of General Services
• Procurement Division
• February 6, 2008

2
Opening Remarks

• Eric Mandell

3
Calendar of Outreach Events Collaboration
Conferences

• Eric Mandell

4
Cal PCA Updates
Susan Winar Contact Information(916)375-4562 Em
ail Susan.Winar_at_dgs.ca.gov Cal-PCA website
www.pd.dgs.ca.gov/Cal-PCA/default.htm
5
Software Licensing Program

• Steve Lower

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Software Licensing Program (SLP)
7
Introduction

• Since its inception, the Software Licensing
  Program has saved the State of California and
  Local Government customers millions of dollars.
• Prior to the SLP being established, many state
  departments were paying extremely high prices
  (retail) for their software needs. Negotiating
  lower prices with individual software publishers
  therefore, was a necessity.
• Currently, software discounts are negotiated with
  each software publisher based on forecasted state
  purchases resulting in pricing well below retail
  and GSA prices.

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Introduction (continued)

• Discounts are passed on to both state and local
  customers through authorized resellers.
• The SLP streamlines the purchasing process by
  reducing the need for individual departments and
  other public entities to conduct repetitive bids
  for their software needs.
• Annual savings under the SLP - 5-10 million and
  is increasing every year.

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Available for Use By

• The customers that use the SLP consist of
• State Departments
• Boards Commissions
• Cities, Counties Special Districts
• Educational Entities Public Entities (that can
  expend public funds)

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How to Use SLP Contracts

• Solicit Three Offers
• Request a Copy of the SLP Contract
• Issue a Std. 65 Purchase Order.

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Benefits

• Save Money
• Save Time
• Easy to Use
• Great Asset Management
• Increased Dollar Threshold (2,000,000)

12
Current SLP Publishers

• CA, Inc.
• Citrix
• Corel
• Credant Technologies
• FileMaker
• IBM
• Novell
• Oracle
• Microsoft (Premier Support)

• Microsoft (Academic)
• Microsoft (MELA)
• Microsoft Select (State Local)
• Pointsec
• Symantec
• Verdiem
• Voltage
• Winmagic

13
SLP Publishers (In-Process)

• Adobe
• Attachmate
• CheckPoint
• Corel
• Credant
• FileMaker

• Guardian Edge
• Novell
• PGP
• Verdiem
• VMware
• Win Magic

14
Conclusion

• Budget impacts to all Government entities in
  California require all entities to look for areas
  to reduce cost.
• The SLP continues its efforts to reducing
  software costs to all governmental entities
  through negotiating new Software Volume License
  Agreements.
• Through the SLP website, customer education
  seminars and other marketing avenues, we will
  continue to reach out and help our customers
  achieve software purchasing success.

15
Questions?

• Contact
• Steve Lower
• SLP Program Manager
• 707 Third Street, 2nd Floor
• West Sacramento, CA 95605
• Phone [phone]
• Fax [phone]
• steve.lower_at_dgs.ca.gov
• www.pd.dgs.ca.gov/masters/slp.htm

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OSDS Report Training DVBE Incentive Updates

• Gloria Anderson

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SB and DVBE Report Update

• 2006/07 Consolidated Annual Report
• Posted By DGS on 1-11-08
• SB Goal of 25 and Achieved 28.31
• DVBE Goal of 3 and Achieved 2.80
• http//www.legi.dgs.ca.gov/Publications/default.ht
  m
• Mid-Year Reports Due 2-1-08
• SB and DVBE Reports Training in May

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DVBE Incentive

• Established Pursuant to SB 115 and MVC section
  999.5(a)
• DVBE Incentive Regulations Apply to Competitive
  Solicitations
• Released After 10-9-07
• New Exemption List Posted 1-11-08
• http//www.pd.dgs.ca.gov/dvbe/dvbeincentive.htm
• State Agencies Should Use DVBE Incentive to
  Achieve 3 Goal

19
Break
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Fleet Vehicle Purchase Requirements

• Steve Nielsen

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http//www.ofa.dgs.ca.gov
Contact Steve Nielsen 916-928-7971
OFAM
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Fleet Documentation
Home Storage Permit
EIA 886 Report
Fleet Asset Management Plan
OFA 53 Report
SB 552 Report
Vehicle Usage 276A
OFA 53A Report
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Fleet Requests
OFA 160 Vehicle Acquisition Request Form

• Justification
• Pool Vehicle
• Other than Passenger
• Underutilization
• Replacement Criteria
• Fiscal Officer
• Department Director

• Department Information
• Equipment Coordinator
• Type of Vehicle
• Additional/Replacement
• Type of Acquisition
• Undercover
• Quantity

__________________________________________________
_
Vehicle Purchase Plan
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Vehicle Replacement Criteria

• Vehicle Replacement Policy MM 02-02
• Law Enforcement 100,000 miles
• Light Duty Vehicles 120,000 miles
• Heavy Duty Vehicles 150,000 miles
• 4X4 Vehicles 150,000 Miles
• Mechanical Condition
• Vehicle Age
• Current Sale Value

• Report of Inspection
• OFA 6
• Vehicle Evaluation
• Recommendation
• Inspector of Automotive Equipment

• Property Survey Report
• STD 152
• Sale
• Stolen - Destroyed
• Approvals Document Number

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Vehicle Purchasing

• Purchase Order STD 65
• State Vehicle Contract
• Non-Contract Vehicles
• Purchase Estimate STD 66
• Brand/Item Specific SAM 3555

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Commerical / State Vehicle Rentals

• DGS State Garages
• Short Term
• Long Term
• Specialized Vehicles

__________________________________________________

• Commercial State Contract Rental Cars
• Short Term -
• Long Term -
• Specialized Vehicles

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Questions????
Office of Fleet and Asset Management 1700
National Drive Sacramento, Ca 95834
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eProcurement

• Karl West

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"Interim Solution"

• Applications Replaced
• Reduced Reporting Requirements
• Procurement Key Action Dates

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Buy Recycle Update
Rick Hicks
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Buying - Recycled Content Products (RCP)

• Although mandated in the California Public
  Resources Code (PRC), it is the natural, green
  and right thing to do.
• ? Nature sends nothing to the landfill but we
  do. We call it trash garbage, but it is
  actually used natural resources. Top 2 are
  papers organics.
• ? Landfills are very, very expensive to locate,
  operate and then monitor after closure (decades
  of babysitting). Help say no to the big hole in
  the ground!

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Buying - Recycled Content Products (RCP)

• Recycling creates feedstock to make new products
• Diverts natural resources from the landfill.
• Creates jobs sorting, hauling, manufacturing,
  etc.
• Saves natural areas from extractive intrusions
  like mining timbering operations.
• Manufacturing RCPs saves energy from
  manufacturing virgin products.
• RCPs reduce green house gases (GHG) by reducing
  energy usage and by less extractive operations.
• Buying RCPs makes recycling work, and completes
  the 4th arrow of the
• solid waste management loop

?
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SABRC Reporting Is Back

• ? The DGS moratorium is over for SABRC
  reporting.
• ? Your next SABRC Annual Purchase Report is due
  to the CIWMB on October 31, 2008. The exception
  is Fair Expos which is CY reporting.
• ? Does your purchase requisition form ask for
  post-consumer recycled content (PC), total
  recycled content (TRC) and SABRC Category?
  Review CIWMBs Form 200.

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SABRC Reporting Is Back

• ? Excel spreadsheet available to help calculate
  your SABRC purchases www.ciwmb.ca.gov/BuyRecycled
  /StateAgency/Manual/Tools/PurchaseTrkr.xls
• ? Certification made easy by using the RCPD, RS,
  product web sites, labeling, packaging written
  verification. Form CIWMB 74 otherwise.
  Maintaining a certification file of hard copies
  make be preferable.
• ? Your Annual SABRC Purchase Report (SAR) can be
  filed on CIWMBs web site at www.ciwmb.ca.gov/Sta
  teAgency

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Key Reporting Info

• ? There are 11 reportable materials categories
  for minimum post-consumer content.
• ? All categories may not be applicable to your
  organization. But going beyond with other
  materials EPP is really encouraged.
• ? Total dollars spent by category, of both RCP
  Non-RCP, are very important.
• All categories require at least 50 of dollars
  spent, be compliant RCPs.
• ? Possible exceptions re-tread tires (usually
  16 ), film plastic bags, laboratory glassware,
  etc. Please note separately.

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The Categories Are

• ? Anti-freeze (AF)
  70 PC
• ? Glass Products (GL) 10 PC
• ? Lubricating Oils (LO) 70 PC
  re-refined
• ? Metal Products (MT) 10 PC
• ? Mulch, Compost
• Co-Compost (CO) 80 PC
• ? Paint (PT)
  50 PC
• ? Paper Products (PP) 30 PC
• ? Plastic Products (PL) 10 PC
• ? Printing Writing Papers (PW) 30 PC
• ? Tires (TI) (re-treaded) 50
  PC
• ? Tire-Derived Products (TD) 50 PC
• Buying used, and re-manufactured / furbished
  counts as 100 PC for reporting purposes in any
  of the above categories!

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? Contacts ?

• ? The CIWMB has re-organized and your staff
  contacts most likely have changed.
• ? Your new contact should be contacting you soon.
• ? If you handle both SABRC AB75 (State Org.
  recycling) it will be the same CIWMB contact
  person.
• ? Ask your suppliers for post-consumer recycled
  content.
• ? Your contractors should use RCPs meeting SABRC
  requirements when possible.
• ?Your organizational grants (given) should
  request SABRC minimum PC contents for their
  product purchases.

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Key Web Sites To Know

• ? SABRC Home Page www.ciwmb.ca.gov/BuyRecycled/S
  tateAgency
• ? Recycled Content Product Directory (RCPD)
  www.ciwmb.ca.gov/RCP
• ? RecycleStore (RS) www.ciwmb.ca.gov/Recycl
  eStore
• ? Find Your Organization CIWMB Contact Person
  www.ciwmb.ca.gov/OLA/StateAgency.xls

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Intra-Requisition Form (example)
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AB761 Implementation of I-Bond Program

• Eric Mandell
• Angel Carrera

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Procurement Division Customer Forum

• Upcoming 2008 Customer Forum
• Wednesday, May 14, 2008
• DGS, 1st Floor, Auditorium