Hurdling through College WorkStudy

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Hurdling through College Work-Study
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Definition

• The Federal Work-Study (FWS) Program is a
  government subsidized student employment program
  designed to assist students in financing their
  post-secondary education. In order to be eligible
  for Work-Study, students must document financial
  need every year by completing the Free
  Application for Federal Student Aid (FAFSA).
  Undergraduate and graduate students are eligible.
  Note The only way for students accepting their
  Work-Study (WS) award to receive the award amount
  is to get a job, work up to 20 hours per week,
  and earn it! Students are strongly encouraged to
  begin the job search early. Popular Work-Study
  positions tend to be filled quickly.

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What is CWS?

• What are the advantages of Work-Study Jobs?
• Although a WS job should be treated as any other
  job, it does have several distinct advantages
• Students have the benefit of working in an
  environment suited to their skills, preferences
  and possible career goals.
• Students and Work-Study employers arrange a work
  schedule around the class schedule.
• Work-Study wages are not counted towards next
  year's student contribution for financial aid.

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Introduction

• Key Players
• Office Functions
• Operations
• Clarifying Work-Study Procedures

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Key Players

• Financial Aid Office/CWS Office
• Career Services
• Human Resources
• Budgets
• Payroll

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Functions of each Office

• Financial Aid/CWS Office
• Furnish students with Award Letters
• Forward approved PARs to Human Resources
• Responsible for CWS Federal/ Texas Regulations
  and Guidelines
• Receive PAR and Authorization Forms from
  Departments
• Assist Departments in Hiring, Student balances,
  Terminations, Reallocations
• Notify departments of student award changes or
  low limits
• Approve pay rates increases

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Functions of each Office-Contd

• Student Services
• Receive CWS Authorization Forms from CWS
• Initiate CWS Announcements
• Monitor train CWS On-Line system
• Post job listings on-line
• Receive Hire Confirmation Forms
• Issue student Authorization Forms

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Functions of each office-cont

• Human Resources
• Input PAR into Payroll system
• Receive PARs from CWS Office
• Verify employment information
• Verify and update student addresses and marital
  status

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Functions of each office-contd

• Payroll
• Receive timesheets from departments
• Reconcile student gross wages
• Process timesheets and issue
  checks
• Send out W2s
• Receive approve Reallocation Forms from CWS
  Office

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How CWS Works

• All department post CWS positions on line
• Student review posting and select positions and
  complete application on line
• Department reviews application. Interview
  Applicants
• Department sends selected applicant with Hire
  Confirmation Form to Career Services
• Career Services gives student Authorization Form

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How CWS Works

• Department has student complete Personnel
  paperwork
• Department sends Hiring PAR and Personnel
  paperwork to CWS Office, Rm 23 E. Cullen (not
  Human Resources)
• Student is not allowed to work until the student
  present the department with a Authorization Form

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Discussion

• Beginning this year Federal CWS and Texas CWS
  both carry a 75/25 split.
• Departments will still have to make sure student
  is in perspective positions

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Contacts

• CWS Treanell Scott
• Asst Director X3-9065
• CWS LaChondra Mack
• Coordinator X3-9052
• CWS - Roquinshunta Hamilton
• CWS Clerk X3-9057
• Payroll Margaret Busch X3-8770
• Reallocations Pat Howard X3-8876
• Human Resources X3-5771