DARS to DARwin Conversion

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DARS to DARwin Conversion

• Information Session

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DARS to DARwin Conversion

• The DARwin conversion is the first step in the
  interfacing of DARS to Oasis (PeopleSoft).
• The first phase of the conversion was the
  implementation of Student Interactive Audit in
  Fall 2005.
• The final phase of the DARwin conversion had been
  scheduled originally for June 2006 to have the
  least impact on DARS users.
• Conversion was postponed while the Oasis project
  team decided how DARwin would fit into the Oasis
  implementation plan.

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DARS to DARwin Conversion (cont.)

• Flipping the switch over the weekend of
  September 16-17, 2006.
• DARS (mainframe) will be unavailable for all
  functions except running and viewing audits from
  Sept. 14 through Sept. 17.
• Batches should be requested by Sept 13. After
  conversion, batches will be delayed for awhile.
  You will be able to request batches before Fall
  graduation.

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DARS to DARwin Conversion (cont.)

• On Monday, Sept. 18, all users will access DARwin
  through DARSweb.
• Current DARS users will have their security
  transferred to DARwin/DARSweb.

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Access to DARwin/DARSweb

• New users will no longer need to submit Request
  for Computer Access form to Computer Accounts.
• New forms will be available soon for applying for
  access to Oasis. DARSweb will be included on
  this form.
• Will be an interim process for requesting access.
  See http//uc.asu.edu/dars for information soon.

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Changes with DARwin

• DARwin will be the System of Record for transfer
  courses.
• No more locking of transfer courses for use in
  exceptions.
• Marking of upper division on transfer courses
  will be handled by exception.
• Course designation (e.g. GEN CRD, DEC) cannot be
  changed.

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Changes with DARwin and SIS

• DARwin will post back transfer course
  equivalencies to the AD40/45 in SIS.
• Any equivalency which has been manually changed
  in SIS will be overwritten if a new transcript
  comes in for the student.
• If an equivalency is manually entered where none
  existed, the entry will not be overwritten.
• Courses will no longer re-articulate every time
  an audit is run.

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Changes with DARwin and Oasis

• DARwin will post back transfer course
  equivalencies to Oasis beginning with Oasis
  Admissions go-live on October 23.
• No manual posting of equivalencies into Oasis.
  (No AD40/45 screen equivalent in Oasis.)

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Printing from DARSweb

• Networked printers will no longer be required.
• Printing will be done through web browser.
• Can close any section you do not want to print
  (except for title and completion status).
• Currently, will only print single column audit.
• If using Internet Explorer, under Printer and
  Preferences select Finishing and check box
  Print on Both Sides. (Other browsers have
  similar printing options.)
• Will have two-column landscape audit in pdf
  format available soon.

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DARSweb Screens Overview

• Login screen (URL will be available at
  http//uc.asu.edu/dars by Sept. 18. Eventually
  will be a link out of Oasis.)
• Select a Student
• Audits list of audits run for one student
• Request an Audit
• Degree Program (D screen)
• Add a Marker (minor, certificate, etc.)
• Exceptions
• Transfer Evaluation (Admissions/Readmissions
  only)

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Login Screen ASURITE
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Student Selection Screen Enter Student Number
Students ID
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Once you select a student, you will be in the
students Audits screen. This is equal to the
DARS V screen, but for only one student.All
functions are selected from the menu bar.
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To View an Audit
View Audits Screen (Equal to mainframe V
screen, except that only one students audits
are displayed)
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To Request a New Audit
Audit Request Screen (Equal to mainframe
O screen)
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To View Degree Programs
View Degree Programs Screen (Equal to mainframe
D screen)
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To Add a Degree Program
Add Degree Program Screen (Equal to mainframe
D screen)
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To Add a Marker
Add Marker Screen
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To View Students Exceptions
View Exceptions Screen (Equal to mainframe E
screen)
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Add an Exception
Add Exception Screen
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Logout of ASU Interactive (Equal to mainframe
F3/bye)
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For Help
Help Screens (takes you to DARS Resource Center)
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Things to Remember

• DARwin will be the System of Record for transfer
  courses.
• Print audits using browser (2 column audits
  coming soon).
• View Audits screen displays only one students
  audits, unlike the V screen which showed audits
  run for all students for the day.
• Audits will be deleted every night, just as they
  are now.
• Save/Add in DARSweb F1 in DARS mainframe.
• Add and save a Degree Program before adding a
  marker.
• Add catalog year and term to all markers.
• To add a course to an exception, first save the
  exception and then go back into it. Add Course
  option will be displayed.
• You will no longer be able to change course
  identityon GEN CRD or DEC coursesuse a date
  range or a CT exception instead.

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The DARS team would like to thank all of the
UTO staff that has supported us in this year-long
conversion project

• Vicki Andros
• Don Horak
• Geralyn Wintering
• Matt Rapp
• Eric Caslake
• Andy Beier
• Rebecca McKay
• Marilyn Shipp
• and others too numerous to mention!

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One more thingIf you need assistance with the
new screens, any member of the DARS team will be
happy to help.

• Nancy RussellDARS Program Manager
• Paula HansenDARS Curriculum Analyst Sr.
• Cecilia HolbertDARS Curriculum Analyst
• Shari SnowDARS Curriculum Analyst

• Liz FerraTransfer Coordinator
• Jo Anne BolivarProgram Coordinator
• Nancy WilliamsArticulation Management Analyst,
  West Campus
• ?????Curriculum Analyst,Polytechnic Campus

DARS web site http//uc.asu.edu/dars
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Questions?