Triennial Performance Audit

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Triennial Performance Audit of the El Dorado
County Transportation Commission
Presented by PMC
July 5, 2007
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Introduction
Californias Transportation Development Act (TDA)
requires that a triennial performance audit
be conducted of the EDCTC and the EDCTA for
receipt of TDA revenues. The audit serves to
ensure accountability in the administration and
use of TDA funds, and to ensure that the revenue
is utilized efficiently and effectively. This
audit of EDCTC covers FY 2003-04 through FY
2005-06.
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Approach to EDCTC Audit

• Has EDCTC complied with state requirements?
• Has EDCTC implemented prior recommendations?
• How well has EDCTC performed its planning and
  programming functions?
• What recommendations can be made?

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Findings from the Audit

• EDCTC conducts its management of the TDA program
  in a competent, professional manner.
• EDCTC has satisfactorily complied with all State
  legislative mandates for Regional Transportation
  Planning Agencies.
• EDCTC implemented all prior audit
  recommendations.
• Staff accomplished numerous tasks during the
  audit period, including adopting the first RTP
  with a certified EIR in over 10-years developing
  several other transportation plans and programs
  and bringing in-house project oversight of
  regionally significant projects.

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Findings from the Audit

• Staff actively participates in stakeholder groups
  and maintains good relations with partner
  agencies.
• The Executive Director initiated a goal setting
  process where annual goals are established with
  the Board, and which serve as the basis for the
  Executive Directors performance review.
• A new file index was created that greatly
  organizes the data stored at EDCTC. Most paper
  documents were scanned and made available
  electronically, some available on-line including
  Commission agendas.
• A review was conducted regarding the governance
  structure of EDCTC as it relates to its
  designation as a transportation planning agency.

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Audit Recommendations

• Develop formal rules and procedures for
  allocation of Article 3
• Local Transportation Funds for Pedestrian and
  Bicycle Projects.
• 2. Review the applicability of developing a
  blended farebox ratio
• in light of an urbanized designation for El
  Dorado Hills.
• 3. Consider developing a written schedule for the
  LTF and STA
• claims process.
• 4. Consider developing a written schedule for
  adoption and
• submittal of the Federal Program of Projects.
• 5. Coordinate with EDCTA on the development of
  transit
• performance targets for its commuter, local
  fixed route, and
• dial-a-ride services.

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Details of Recommendation 5
Coordinate with EDCTA on the development of
transit performance targets for its commuter,
local fixed route, and dial-a-ride services.

• Performance targets are a tool used to evaluate
  transit performance
• by route or service type (commuter/local fixed
  route/DAR).
• Establishes benchmarks based on recent transit
  performance.
• Recognizes that some variance in performance is
  reasonable/acceptable.
• Goals/benchmarks typically contained in Short
  Range Transit Plan.
• Can be used to enhance the EDCTA Administrative
  Operations Report.

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Details of Recommendation 5
Coordinate with EDCTA on the development of
transit performance targets for its commuter,
local fixed route, and dial-a-ride services.

• RTPA's are required to be involved with review
  of transit performance
• (Public Utilities Code Section 99244).
• EDCTC/EDCTA have already been conducting some
  aspects
• of this evaluation (e.g. farebox recovery
  calculation and the annual
• efficiency test to use STA funds for
  operations.)

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Details of Recommendation 5
Example of Targets. Targets to be determined by
EDCTA and EDCTC staff
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Details of Recommendation 5
Example of Performance Evaluation (using
hypothetical data)
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Thank You