Student Affairs 20042005 Budget Presentation

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Student Affairs2004-2005Budget Presentation

• Student Affairs
• Intercollegiate Athletics
• Campus Life
• Counseling
• Enrollment Services Testing

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Initiative I Scholarship Program

• PRIORITY INITITATIVE
• STUDENT/ACCESS Enhance student access to
  educational and professional programs.
• GOAL
• TO PROVIDE IN-DISTRICT STUDENTS WITH TIMELY
  INFORMATION ABOUT THE SCHOLARSHIP PROGRAMS AT
  TCC.

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Initiative I Scholarship Program

• OUTCOME
• Increase the number of high academic achievers
  from Gadsden, Leon and Wakulla counties who
  enroll at TCC.

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Initiative I Scholarship Program

• ACTION PLAN AND EXPECTED RESULTS
• Enhance the existing scholarship program at TCC
• Review and revise scholarship criteria
• Aggressively market our scholarships
• Establish a Scholarship Awards Day
• Create a brochure outlining the scholarship
  programs available at TCC
• Disseminate scholarship criteria to local schools
• Establish an early deadline for accepting TCC
  scholarships
• Enhancements will result in
• New interest generated in the TCC scholarship
  program
• Enhanced TCC image as a leader in the academic
  community
• Increased pool of scholarship applicants

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Initiative I Scholarship Program

• BUDGET IMPACT
• Cost for development of scholarship brochure
• Media campaign
• Scholarship Awards Program
• Fund additional scholarships

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Initiative II Career Center

• PRIORITY INITIATIVE
• COMMUNITY / ACCESS Facilitate students
  successful transition to the workforce or
  additional education.
• GOAL
• TO DEVELOP A COMPREHENSIVE CAREER PLANNING AND
  PLACEMENT CENTER FOR THE COLLEGE AND THE
  COMMUNITY.
• OUTCOME
• Create a facility where students and the
  community can explore educational and career
  options, with designated space for employer
  services.

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Initiative II Career Center

• ACTION PLAN AND EXPECTED RESULTS
• Provide career assessment, exploration and
  information
• Specific career information
• Access to computer interest surveys
• On-line job market information
• College major program information
• Job readiness techniques (resume preparation,
  interviewing techniques, building a credentials
  portfolio)
• Internships and career volunteer experiences
• Employer services
• Career fair
• Career counseling assistance
• Collaborative effort with TPP and EWD placement
  efforts

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Initiative II Career Center

• Action will result in
• Students will be empowered to make informed
  decisions regarding their future plans and
  receive guidance
• Community persons will be able to identify a
  location on campus where they can receive
  assistance regarding career/educational options

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Initiative II Career Center

• BUDGET IMPACT
• Funding for
• On-line computer career assistance programs
• Redesign of existing career facility or
  relocation
• Career fair
• Media resources

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Initiative III Office of Student Volunteerism

• PRIORITY INITIATIVE
• STUDENT/DIVERSITY Promote student understanding
  and acceptance of individual differences and
  diverse societies and cultures.
• GOAL
• PROVIDE INCREASED OPPORTUNITIES FOR SERVICE
  LEARNING FOR STUDENTS, FACULTY AND STAFF.
• OUTCOME
• Increase cultural awareness of student body by
  providing opportunities for hands on experience
  with diverse civic and social groups. Provide
  needed resources to assist identified groups.

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Initiative III Office of Student Volunteerism

• ACTION PLAN AND EXPECTED RESULTS
• Establish an Office of Student Volunteerism
• Continue support for existing programs (service
  Saturdays, Steele-Collins tutoring project,
  mentoring, Tallyscript activities)
• Create new programs and opportunities for
  cultural exposure and volunteerism
• Program will result in
• Increased visibility of TCC in the Tallahassee
  Community and beyond
• Enrich campus life and student learning
• Create a sense of community
• BUDGET IMPACT
• Full time position Student Development
  Specialist at PG 16
• Program budget to develop and implement projects

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Initiative IV TCC Call Center

• PRIORITY INITIATIVE
• CAMPUS/ACCESS - Plan for and facilitate growth
  and change.
• QEP Campus Communication and Collaboration
• GOAL
• TO PROVIDE SUPERIOR CUSTOMER SERVICE TO PERSONS
  WHO MAKE CONTACT WITH TCC VIA PHONE, EMAIL OR
  PERSON
• OUTCOME
• Provide accurate and consistent information
  regarding the Colleges academic programs,
  personnel, deadlines and facilities.

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Initiative IV TCC Call Center

• ACTION PLAN AND EXPECTED RESULTS
• Create a call center to receive and respond to
  all first level campus inquiries
• Train a pool of staff who can provide accurate
  information about the College to students, staff,
  faculty, administrators and visitors
• Maintain an electronic referral source (campus
  calendar) with information regarding daily
  activities (conferences, committee meeting
  locations, training sessions, etc.)
• Identify resource persons in respective
  departments to help create, update and maintain a
  campus resource document
• Call center will result in
• Enhanced customer service
• Minimize customer complaints
• Increase efficiency of faculty / staff /
  administrators who are inundated with phone calls
• Increase awareness of campus activities on and
  off campus
• Provide a single medium for persons to list
  campus activities

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Initiative IV TCC Call Center

• BUDGET IMPACT
• Cost to develop materials and update electronic
  resources
• Staffing cost undetermined at this time

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Initiative V Coffee House

• PRIORITY INITIATIVE
• CAMPUS/SUCCESS Create and sustain interaction
  and collaboration among faculty, staff and
  students.
• GOAL
• PROMOTE FACULTY, STAFF AND STUDENT UTILIZATION OF
  THE COFFEE HOUSE.
• OUTCOME
• Enhance opportunities for interaction and
  collaboration among students, faculty and staff.

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Initiative V Coffee House

• ACTION PLAN AND EXPECTED RESULTS
• Promote the Coffee House as a place for faculty,
  staff and student interaction
• Provide a staff person to monitor facility
• Continue to provide limited refreshments free of
  charge
• Market the renovated facility and new amenities,
  laptops computers, new furniture and patio
• Enhancements will result in
• Increased use of the Coffee House
• Well maintained facility
• Enhanced student engagement

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Initiative V Coffee House

• BUDGET IMPACT
• Funding for OPS staff to maintain facility
• Funding for paper goods and refreshments

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Initiative VI Supplemental Staff

• PRIORITY INITIATIVE
• CAMPUS / EXCELLENCE Attract and retain a
  quality workforce that is committed to providing
  the campus with exemplary academic and support
  services, infrastructure and facilities.
• GOAL
• ENHANCE STUDENT AFFAIRS EFFICIENCY.
• OUTCOME
• Secure qualified staff to assist with research,
  policy revisions, projects, and state reporting.

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Initiative VI Supplemental Staff

• ACTION PLAN AND EXPECTED RESULTS
• Recruit graduate interns
• Provide financial support
• Assign interns departmental projects
• Enhancements will result in
• Timely and accurate reporting
• New ideas for projects and programs
• Continuous review and update of policy
• Assistance with SACS student engagement
  initiatives

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Initiative VI Peer Support

• BUDGET IMPACT
• Cost for 2 to 3 internships
• Workstations and resources

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TCC EaglesIntercollegiate Athletics

• Mens Basketball

Womens Basketball
Baseball
Fast-pitch Softball
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Initiative I - Communications
CAMPUS/EXCELLENCE Attract and retain a quality
workforce that is committed to providing the
campus with exemplary academic and support
services, infrastructure, and facilities. GOAL
IMPROVE ATHLETIC DEPARTMENT PROMOTION, MARKETING,
AND STUDENT INVOLVEMENT.

• Sports Information Coordinator (Athletic
  Coordinator)
• Sports information, athletic marketing,
  promotion, and game management enhancement.
• Improved on campus promotion and activities
  result in greater student participation.

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Initiative II - Safety
CAMPUS/ACCESS Plan for and facilitate growth or
change. GOAL IMPROVE STUDENT-ATHLETES SAFETY.

• Fund for student-athlete transportation
  exclusively on charter bus.
• Government (NTSB) and private sector studies
  consistently show safety hazards of 15-passenger
  vans due to rollover risk, driver (coach)
  fatigue, and operational differences between cars
  and large vans.
• Increasing Attention

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Initiative II - Safety
CAMPUS/ACCESS Plan for and facilitate growth or
change. GOAL IMPROVE STUDENT-ATHLETES SAFETY.

• Safety enhancement in gymnasium Eagle Baseball
  Field
• Enhanced safety for TCC visiting teams
  student-athletes.
• Facility improvements will also result in more
  attractive venues.

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Initiative III Equipment Evaluation
TEACHING/EXCELLENCE Encourage exceptional levels
of performance and achievement. GOAL IMPROVE
CONDITIONING EQUIPMENT AND INSTRUCTIONAL
RESOURCES.

• Replacement of outdated and inefficient
  equipment.
• Current equipment purchased prior to start of
  athletic program and is showing results of age
  and use.
• Develop plan for systematic approach to replace
  needed equipment incrementally.

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Initiative III Equipment Evaluation
TEACHING/EXCELLENCE Encourage exceptional levels
of performance and achievement. GOAL IMPROVE
CONDITIONING EQUIPMENT AND INSTRUCTIONAL
RESOURCES.

• Video equipment needs replaced.
• Current equipment is six years old and is not
  dependable.
• Needed for game review and teaching.

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Initiative IV - Excellence
TEACHING/EXCELLENCE Encourage exceptional levels
of performance and achievement. GOAL MAINTAIN
QUALITY ATHLETIC PROGRAM.

• Secure funding to keep pace with increased cost
  to operate a successful athletic program.
• Fund for anticipated increase in costs
  associated with game officials fee increase,
  recruiting, and supplies.

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Intercollegiate Athletics _at_ TCC
Excellence
Access
Graduates
Leadership
Exposure
Student Success
GO EAGLES!
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Campus Life

• Presented by
• Jeb Blackburn

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Initiative I Judicial Advisor

• PRIORITY INITIATIVE
• STUDENT/SUCCESS Engage students in the learning
  process and enable them to assume
  responsibilities for their goals and choices.

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GOALENHANCE SERVICE AND IMPROVE DISTRIBUTION OF
INFORMATION REGARDING THE STUDENT CONDUCT CODE
AND KEEP IT COMPLIANT WITH RULES AND REGULATIONS.

• OUTCOME
• Maintain consistency and fairness in the
  administration of the Student Conduct Code.

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• ACTION PLAN AND EXPECTED RESULTS
• Create an established half time position of
  Judicial Advisor.
• Train Faculty and Staff on due process and how to
  properly administer the Code
• Providing continuous update of the ever changing
  legal issues that deal with campus behavior

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• Expected Results
• Minimize conflicts in classrooms.
• Minimize campus disruptions.
• Monitor those students who are in violation of
  the Conduct Code to ensure they have a clear
  understanding of the process.
• BUDGET IMPACT Salary and benefits for a half
  time position.

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CAMPUS LIFEBUDGET INITIATIVE 2
CONVOCATION/SPORTS CENTER

• PRIORITY INITIATIVE
• COMMUNITY/EXCELLENCE Contribute to the social,
  economic and cultural well-being of the
  community, the district, and the state.

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GOALINCREASE THE SPACE ON CAMPUS FOR
RECREATION, ATHLETICS AND PHYSICAL EDUCATION BY
CREATING A BUILDING WITH A SEATING CAPACITY OF
4000-5000.

• OUTCOMEProvides appropriate space for student
  and community demands for facility usage.

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ACTION PLAN AND EXPECTED RESULTSBuild an
arena/convocation center to seat 4000-5000 in the
main arena.

• Expected ResultsGraduation could be held on
  campus again.Facilities would allow expansion of
  recreational and physical education
  activities.State of the art facility would
  assist in recruiting students to TCC and fill a
  community need for a medium sized arena.
• BUDGET IMPACT 35 MILLION

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Counseling Department

• Budget Initiatives

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Initiative I College Success

• PRIORITY INITITATIVE
• TEACHING/SUCCESS Sustain student enrollment and
  the timely completion of courses and programs.
• QEP INITIATIVE
• Expect all students who place into two or more
  prep courses to enroll in college success.
• GOAL
• INCREASE THE QUALITY OF INSTRUCTION FOR SLS 1501,
  COLLEGE SUCCESS SKILLS

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Initiative I College Success

• OUTCOME
• Retention and success rates for TCC students
  will improve

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Initiative I College Success

• ACTION PLAN AND EXPECTED RESULTS
• Create a new full time faculty position for SLS
  1501
• New position will result in
• SLS program will be strengthened
• Increased opportunity for program development
• Enhanced supervision and training for adjunct
  faculty
• Increased consistency for quality of instruction
• Will improve full time/ adjunct ratio, currently
  24 to 76
• BUDGET IMPACT
• Salary for nine month faculty position at
  masters level

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Initiative II Mental Health Counseling

• PRIORITY INITIATIVE
• STUDENT/SUCCESS Engage students in the learning
  process and enable them to assume responsibility
  for their goals and choices
• GOAL
• ENHANCE MENTAL HEALTH AND PERSONAL COUNSELING
  SERVICES PROVIDED BY THE COLLEGE
• OUTCOME
• Effective mental health and personal counseling
  services will be made available to all TCC
  students

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Initiative II Mental Health Counseling

• ACTION PLAN AND EXPECTED RESULTS
• Create a Counseling Specialist II position and
  fill it with a licensed mental health counselor
• Action will
• Provide effective resource for faculty and staff
  when working with troubled students
• Strengthen Colleges liability status
• Provide supervision for current staff desiring to
  pursue licensure
• Provide a trained source of consultation for
  Counseling staff
• Replace the inconsistent current system of
  utilizing interns and outside referrals
• BUDGET IMPACT
• Personnel costs for a paygrade 16 position

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Initiative III Advising Assistance

• PRIORITY INITIATIVE
• STUDENT/SUCCESS Engage students in the learning
  process and enable them to assume responsibility
  for their goals and choices
• GOAL
• STRENGTHEN ADVISING ASSISTANCE FOR THE SUMMER NEW
  STUDENT ORIENTATION PROGRAMS
• OUTCOME
• New student orientation sessions offered during
  the summer will be more effective and efficient

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Initiative III Advising Assistance

• ACTION PLAN AND EXPECTED RESULTS
• Hire a pool of 15 advisors to assist Counseling
  staff during the summer new student orientation
  sessions
• Recruiting pool will be full time faculty not
  teaching in the summer, adjunct faculty,
  instructors in the learning centers, etc.
• Action will result in
• Fewer, more efficient summer orientation sessions
  (25 sessions were held last summer.)
• Consistent, predictable advising help during
  summer orientations
• Assisting with the goal of recruiting more
  advisors to participate in the assigned advisor
  program for new students
• More efficient use of Counseling staff
• Faculty advisors being able to focus on assigned
  advisees
• BUDGET IMPACT
• Funds to pay pool of 15 advisors for
  approximately 30 hours of advising

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Initiative IV Disability Support

• PRIORITY INITIATIVE
• STUDENT/ACCESS - Enhance student access to
  educational and professional programs
• GOAL
• ENHANCE DISABILITY SUPPORT SERVICES
• OUTCOME
• Provide greater stability, effectiveness, and
  consistency of the DSS office functions and
  services

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Initiative IV Disability Support

• ACTION PLAN AND EXPECTED RESULTS
• Create an established Staff Assistant I position
  for DSS
• Upgrade the administrative position that oversees
  DSS from a Counselor Specialist II to a
  Coordinator
• Action will provide
• Improved service for over 800 TCC students that
  utilize DSS
• Greater stability among support staff, currently
  all are either OPS or work study
• The appropriate level of administrative
  oversight, critical decision making ability, and
  highly specialized expertise needed to coordinate
  DSS functions
• A stronger College position in regards to
  compliance with the American Disabilities Act and
  any related legal issues
• BUDGET IMPACT
• Personnel costs for a Staff Assistant I position
  paygrade 5
• Personnel costs for upgrade to Coordinator
  adjustment of
• paygrade 16 to paygrade 24

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Initiative V Counseling Services

• PRIORITY INITIATIVE
• CAMPUS/EXCELLENCE Attract and retain a quality
  workforce that is committed to providing the
  campus with exemplary academic an support
  services, infrastructure, and facilities
• GOAL
• ENHANCE COUNSELING DEPARTMENT SERVICES
• OUTCOME
• Improve ability to attract and retain individuals
  to provide quality customer service for TCC
  students and the campus community

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Initiative V Counseling Services

• ACTION PLAN AND EXPECTED RESULTS
• Upgrade two Office Assistant I positions to Staff
  Assistant I
• Upgrade will
• Provide qualified staff for dissemination of
  critical information
• Reduce turnover rate due to stressful environment
  and inadequate compensation
• BUDGET IMPACT
• Personnel costs for two upgrades from paygrade 2
  to paygrade 5

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Initiative VI Peer Support

• PRIORITY INITIATIVE
• STUDENT/SUCCESS Engage students in the learning
  process and enable them to assume responsibility
  for their goals and choices
• QEP INITIATIVE
• Develop an integrated system of peer support for
  students through collaboration between Academic
  Affairs and Student Affairs
• GOAL
• COLLABORATE WITH ACADEMIC AFFAIRS TO DEVELOP AN
  INTEGRATED SYSTEM OF PEER SUPPORT FOR STUDENTS

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Initiative VI Peer Support

• OUTCOME
• Increased student engagement, greater student
  satisfaction, and improved student retention and
  success rates

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Initiative VI Peer Support

• ACTION PLAN AND EXPECTED RESULTS
• Use recommendation from the Quality Enhancement
  Plan to establish goals and timelines for
  implementation
• Hire coordinator, 10-15 hours per week
• Develop program through use of appropriate
  research, review of best practices, input from
  students and staff, etc.
• Program will result in
• Expanded opportunities for student/student
  interaction
• Increased opportunities for student leadership
• Increased opportunities for volunteer and service
  learning
• Increased support for students in high risk
  courses and categories

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Initiative VI Peer Support

• BUDGET IMPACT
• Undetermined at this time

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STUDENT AFFAIRSENROLLMENT SERVICESAND TESTING

• 2004-05 BUDGET INITIATIVES
• DECEMBER 05, 2003

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Initiative IFully Automated Application Process

• PRIORITY INITIATIVE
• Student/Access Enhance student access to
  educational and professional programs.
• GOAL
• Provide admission data instantaneously to
  designated school officials (i.e., Testing staff,
  academic advisers, and others.)
• OUTCOME
• School officials will have the necessary student
  data, at their terminals, to provide timely
  service to enhance student access to educational
  programs.

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Initiative I Continued

• ACTION PLAN AND EXPECTED RESULTS
• Debug FACTS and Faster.
• Select Intelligent Character Recognition (ICR)
  imaging equipment.
• Application data to testing staff.
• Transfer course data to academic advisors
• Increased student satisfaction.
• Increased efficiency
• BUDGET IMPACT
• Equipment costs and programming details
• to be provided January 28.

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Initiative IIEnhance Student Communications Via
Electronic Mail

• PRIORITY INITIATIVE
• Students/Success Engage students in the
  learning process and enable them to assume
  responsibility for their goals and choices.
• QEP INITIATIVE
• Campus Communication and Collaboration Develop
  a campus culture of shared responsibilities that
  result in positive conditions for student
  learning.

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Initiative II Continued

• GOAL
• Provide official communications to students via
  student eMail examples follow
• Acceptance Letters Missing Items Letters
• Orientation Notices Registration Notices
• Enrollment Verification Graduation Notices
• OUTCOME
• Timely communication to students would provide
  them data needed to become engaged in the
  learning process and assume responsibility for
  their goals and choices.

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Initiative II Continued

• ACTION PLAN AND EXPECTED RESULTS
• Update the template letters in Communication
  Module.
• Deliver them via student eMail.
• Minimize items crossing in the mail.
• Timely communications
• BUDGET IMPACT
• Programming resources
• Reduction in paper and labor costs.

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Initiative IIIMaintain Class Data Electronically

• PRIORITY INITIATIVE
• Innovation/Teaching Enhance the delivery of
  courses, programs, and support services through
  the use of technology.
• QEP Initiative
• Early Intervention The QEP Steering Committee
  recommends mid-term grades to be sent
  electronically

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Initiative III Continued

• GOAL
• Use FCCSC software for on-line maintenance of
  class data to enhance delivery of support
  services.
• OUTCOMES
• On-line class rosters, withdrawals, and grade
  posting would ensure timely, accurate
  communication and reduction in errors.

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Initiative III Continued

• ACTION PLAN AND EXPECTED RESULTS
• A snapshot view of the dynamic class roster would
  be available.
• A Mid-Term progress would be electronically
  provided.
• The withdrawal of a third attempt course would be
  stopped.
• Grades would be posted electronically.
• BUDGET IMPACT
• Programming resources.
• Reduction in paper and labor costs.

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Initiative IVAutomate Graduation

• PRIORITY INITIATIVE
• Community/Success Facilitate students
  successful transition to workforce or additional
  education.
• GOAL
• Provide accurate and timely documentation of
  graduation to employers and universities.
• OUTCOME
• Timely and accurate posting of degrees.

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Initiative IV Continued

• ACTION PLAN AND EXPECTED RESULTS
• Use ICR imaging.
• Correct programming errors in degree audit and
  automated graduation.
• Post graduation.
• Send e-Mail notices to graduates and
  non-graduates.
• Forward transcripts to employers and
  universities.
• Activate electronic degree verification.
• Provide accurate and timely data for state
  reports.
• BUDGET IMPACT
• Programming resources required.
• Labor savings 140 hours to 20 hours each
  term!!

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Initiative VEnhance International Student
Processing

• PRIORITY INITIATIVE
• Campus/Excellence Attract and retain a quality
  workforce that is committed to providing the
  campus with exemplary academic and support
  services, infrastructure, and facilities.
• GOAL
• Ensure admissions and tracking of international
  students are compliant with U.S. Citizenship and
  Immigration Services (USCIS) requirements.
• OUTCOME
• Establish a system to monitor student data for
  conformance to admission and maintenance of
  status criteria and to notify USCIS of required
  changes in students data.

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Initiative V Continued

• ACTION PLAN AND EXPECTED RESULTS
• Employ one Senior Staff Assistant dedicated to
  admission and tracking of international students.
• Provide training in USCIS requirements and FCCSC
  software designed for international students.
• Update procedures and forms.
• BUDGET IMPACT
• Personnel Costs for Senior Staff Assistant, pay
  grade 08.

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Initiative VI Enhance Customer Service

• PRIORITY INITIATIVE
• Campus/Excellence Attract and retain a quality
  workforce that is committed to providing the
  campus with exemplary academic and support
  services, infrastructure, and facilities.
• GOAL
• Provide Customer Service with committed and
  knowledgeable individuals.
• OUTCOME
• Provide greater stability and consistent,
  reliable customer service at the Enrollment
  Services counter and telephone.

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Initiative VI Continued

• ACTION PLAN AND EXPECTED RESULTS
• Employ one Office Assistant II to provide counter
  service, telephone service, and to train
  temporary staff.
• Provide training in student services procedures
  and interpersonal skills.
• BUDGET IMPACT
• Personnel Costs for Office Assistant II, pay
  grade 04.