Verification Process School Year 20092010

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Verification ProcessSchool Year 2009-2010

• Verification Summary Report

In accordance with Federal law and U.S.
Department of Agriculture policy, this
institution is prohibited from discriminating on
the basis of race, color, national origin, sex,
age, or disability.For Food Distribution on
Indian Reservations discrimination is also
prohibited on the bases of religion and political
beliefs. To file a complaint of discrimination,
write USDA, Director, Office of Civil Rights,
1400 Independence Avenue, SW, Washington, D.C.
20250-9410 or call [phone] (voice) or
[phone] (TTY). In the Midwest Region
please notify the Regional Director, Civil
Rights/EEO, 77 W. Jackson Blvd., FL 20, Chicago,
IL 60604-3591 or call [phone]. USDA is an
equal opportunity provider and employer.
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• USDA issued
• Eligibility Manual for School Meals
• January 2008 edition
• Federal Policy for Determining and
• Verifying Eligibility of students
• Download from link on DPI website at
• www.dpi.wi.gov/fns/fincou1.html

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Save These DPI Webpages

• DPI Child Nutrition Website is located at
• www.dpi.wi.gov/fns/index.html
• (click on Verification in the green left
  margin)
• Verification information is located at
• www.dpi.wi.gov/fns/fincou1.html
• Be sure to check each school year for the most
  current forms/information

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More Training Opportunities

• Click on Training Opportunities to review
  webcast sessions and other training
  opportunities at http//www.dpi.wi.gov/fns/index.
  html
• Watch for September mailing
• addressed to the Authorized Representative
• of your
• Local Educational Agency (LEA)

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How is Verification conducted?

• As of Oct. 1, the total number of approved
  applications submitted for the current school
  year are counted
• Required sampling method is determined
• Select required percentage based on sample method
  - but no more (cannot verify 100 of
  applications)
• Select applications to be verified for cause
  are in addition to the required sampling number.

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• Highly recommended
• use one Verification Tracker form for each
  application to be verified
• streamlines final
• Verification Summary
• Report
• named Verification Forms (updated 2009)
  Tracker is page 15. www.dpi.wi.gov/fns/fincou1.htm
  l

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Verification Summary Report

• Required Standard sampling method this year has
  been determined by non-response rate of 20 or
  greater in 20082009. Specific SFAs sent 9/18/09
  mailing.
• Any of 3 sampling methods can be used by agencies
  with less than 20 non-response 9/29/09 mailing.
• DPI is required to collect Verification data. (Do
  not include Verified for Cause applications)
• Agency will be placed in claims withholding if
  the Verification Report is not submitted by Nov
  15.

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Verification Summary Report

• October 15 Instructions will be posted on DPI
  website. Print complete ahead of submitting
  report.
• November 1 on-line access to Verification
  Summary Report opens
• November 15th Verification and Verification
  Summary Report should be completed

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SY 09-10 Verification Summary Report Form and
Instructions are posted at

• www.dpi.wi.gov/fns
• under On-line Services

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• Lets start with reporting
• Pre- verification
• information!

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• Before you start reporting
• Print a copy of the Instructions to Complete
  09-10 Verification Summary Report
• Instructions will be posted on the website
  after October 15. Complete in pencil at your desk
  (the information must all be entered in one
  session or you will need to start over).
• Instructions explain where and how the
  information is to be reported.

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(No Transcript)
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Select the name of your school/agency from the
drop-down box.
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Pre-verification Information

• School name, Agreement number and LEA type will
  automatically appear on screen after you log in
• PLEASE insert an email contact to facilitate the
  process this should be the person responsible
  for submitting the report

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(No Transcript)
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I. Enrollment, Application and Eligibility
Information

• All schools/RCCI will fill out 2 and 3 in
  Column A with information as of last operating
  day in October
• 2. The number of sites operating for NSLP
  or SB
• 3. Number of enrolled students WITH ACCESS
  
• to the program. If you have schools
  or grade
• levels without program access they
  must be
• subtracted from the reported total
  enrollment
• Only Provision 2 schools not operating in a Base
  Year will complete Column B numbers 2 3

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• All schools must use the USDA Household
  Application.
• If your agency did not receive or approve any
  applications, select No Approved
  Applications and continue to Part II. Results
  of Verification

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PRE-VERIFICATION INFORMATION

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Note that the column headings and dates for
information have changed.
Report number of applications approved Free
Eligible Categorically Or by income by/on the
last operating day of October Report number of
income applications approved Reduced Eligible as
of last operating day of October

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PLEASE NOTE The column headings
changed!!!Column A is Students and Column B is
Applications

• COLUMN A
• 4. Total of Free eligible students from all
  categories on last operating day of October
• 4-1 through 4-3 break out the actual number of
  free students by specific category
• (Note Column A 4.4 is
• only for Provision 2 schools)

COLUMN B 4. Total of Free Applications approved
(as of last operating day of October) COLUMN B
4-2 and 4-3 report total number of applications
for each specific category (as of last operating
day of October)
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Now on to 5 Reduced-price Eligible students

• Column A enter total number of reduced-priced
  students (as of last operating day of October)
• and
• Column B enter total number of reduced-price
  applications (approved as of last operating day
  of October)
• Do not enter data into 5 - 1 unless you are
  a Provision 2 school not operating in a base year

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What is Provision 2?

• WI has about 20 schools on Provision 2
• Provision 2 schools provide meals to all students
  at no charge and in turn have a different
  application structure
• Collect applications only in the base year
• Do not fill out 2B, 3B, 4-4 or 5-1 unless you are
  a Provision 2 school and are not in a base
  year

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• Now on to
• Reporting
• Results of Verification!

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• Select Type of Verification Used from the
  drop-down box
• If LEA had no approved applications to verify
  select No Verification Performed (no approved
  applications)

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Record the results of verification for each
application in the column that represents the
Original Determination Column A Free Eligible
by Case number
for FoodShare, W-2 Cash
Assistance or FDPIR Column
B For Free Eligible based on Income
Column C Reduced Price
Eligible based on Income
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For questions on completing and submitting the
Verification Summary Report, contact Jessica
Sharkus
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Verification Results

• An application is ALWAYS posted in the column (A,
  B, or C) where it was originally determined
• Example Income application originally
• determined to be free eligible is posted in
• Column B on the numbered line that
• corresponds with its status after verification
• Lines 7 through 11

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Report each application in the COLUMN of the
original determination
Report each application in the line (7-11) of
the results of verification
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• When you are sure the information is complete and
  accurately entered Submit.
• 2. After it is submitted, go in and print a copy
  of the Verification Summary Report for your
  records to show the date submitted.

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Final Reminder

• Claims for reimbursement will not continue to
  be accepted/paid on-line for agencies that 1)
  have approved applications but did not
• conduct verification
  
  
  
  and/or 2) have not submitted the on-line
  verification summary report to DPI
  by no later than November 15

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• QUESTIONS on Verification Process?
• Contact DPI School Nutrition Team
• using Personnel Directory posted at
  http//dpi.wi.gov/fns/directory.html

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• Thank you for participating
• and for your support of
• Wisconsin students every day !!!