Shelflisting

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Shelflisting

• --DRAFT6/11/05

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Definition Shelflist

• A file of bibliographic records arranged in the
  same order as the corresponding materials on the
  shelves.Subject Cataloging Manual Shelflisting

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Definition Shelflisting

• The activity of arranging materials within an
  existing collection, normally by author the
  activity of determining the book or author number
  and necessary additions to the call number for a
  unique number.Subject Cataloging Manual
  Shelflisting

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Arranging Using Collocation, Differentiation,
and Filing Order

• For a classification scheme such as LCC,
  shelflisting is used to subarrange resources with
  the same class number by means of
• Collocation. Bringing like resources together
• Differentiation. Distinguishing different
  resources from each other.
• Filing Order. Various devicesnecessary
  additions--used to further subarrange files of
  collocated resources.

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Cutter Numbers

• Cutter numbers are the primary device used to
  collocate differentiate records within the
  shelflist.
• Definition An alpha-numeric device for
  representing words or names by using one or more
  letters followed by one or more arabic numerals
  used decimally.SCMShelflisting

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Example PN1995.K23

• Resource050 00 a PN1995 b .K23 1994 100 1 _
  a Kael, Pauline. 245 1 0 a Going steady film
  writing, 1968-1969 / Pauline Kael.
• PN1995 the (sub)class number for film
  criticism, film aesthetics, etc.
• .K23 Cutter number derived from the main entry
  Kael.

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Book Numbers

• Book numbers are a subset of Cutter numbers
  their most common function is to differentiate
  works and provide the basis for the order of
  filing.
• Book numbers generally map to the main entry of
  the bibliographic record but there are many
  exceptions.

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Differentiate and Collocate

• Book numbers differentiate works, but they also
  collocate by bringing editions together
• PN1995 .K23 1970Going steady / Pauline Kael. --
  1st ed. -- Boston Little, Brown, 1970.
• PN1995 .K23 1994Going steady film writing,
  1968-1969 / Pauline Kael. New York M.
  Boyars, 1994.
• PN1995 .K286 1988Critical eye an introduction
  to looking at the movies / Margo A. Kasdan,
  Christine Saxton. Dubuque, Iowa Kendall/Hunt
  Pub. Co., c1988.

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Subarranging Class Numbers

• By topic (BL65.A-ZReligion by topic)
• BL65.D7 (D7Drugs)BL65.E36 (E36Ecology)
• By name (BX4705.A-ZCatholic biography)
• BX4705.N5 (N5Newman, John Henry)
• BX4705.R669 (R669Romero, Oscar A.)
• By place (TR6.A2-ZPhotography exhibitions by
  region or country)
• TR6.A67 (A67Argentina)
• TR6.F8 (F8France)

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Cutter Number Construction

• Cutter numbers are alpha-numeric. The number
  begins with a capital letter of the alphabet
  usually corresponding to the first letter of the
  name or title it represents
• The rest of the number consists of arabic
  numerals representing the remainder of the name
  or title. A table is used as a guide for mapping
  the arabic numerals to the remaining letters of
  the name or title.

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When Mapping Letters to Numerals for LC Call
Numbers, the LC Cutter Table is Used
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Example Dublin (first letter is a consonant)

• To construct a number for the name Dublin
• D corresponds to the first letter of the name D
  is a consonant
• 2nd letter is u. The table row for consonants
  assigns the number 8 to u, so D8
• The number can be expanded to account for the 3rd
  letter, b. The table row for expansion numbers
  assigns the number 3 to the range a-d, so
  D83050 00 a F457.G77 b D83 1991100 1 a
  Dublin, Doris.

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Example first letter is a vowel

• To construct a number based on the title word
  Other
• O corresponds to the first letter of the name O
  is a vowel
• 2nd letter is t. The table row for vowels assigns
  the number 8 to t, so O8
• The number can be expanded to account for the 3rd
  letter, h. The table row for expansion numbers
  assigns the number 4 to the range e-h, so
  O84050 00 a PR1110.W6 b O84 2000245 05 a
  The other eighteenth century

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Example first letter is S

• To construct a number based on the name Schäfer
• S corresponds to the first letter of the name
• The table row for S assigns the number 3 to the
  combination ch, so S3
• The number can be expanded to account for the 4th
  letter, a (the diaresis or umlaut is ignored).
  The table row for expansion numbers assigns the
  number 3 to the range a-d, so S33050 00 a
  TD442.5 b .S33 2001100 1 a Schäfer, Andrea
  Iris.

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Example first letters QU

• Title main entry
• 245 04 a The question of reception b martial
  arts fiction in English translation
• To construct a number based on the title word
  Question
• QU corresponds to the first 2 letters of the
  title (the initial article is skipped)
• 3rd letter is e. The table row for initial
  letters QU assigns the number 4 to e, so Q4
• The number can be expanded to account for the 4th
  letter, s. The table row for expansion numbers
  assigns the number 7 to the range p-s, so
  Q47050 00 a PL2419.M37 b Q47 1997

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Example Numbers Dates in Titles

• If numerals require cuttering, use the range
  A12-A19 if numerals are written out, cutter like
  any other word
• 050 00 a PR8858 b .A17 1995245 04 a The 1916
  poets / c edited with an introd. by Desmond
  Ryan.
• 050 00 a BM723 b .F48 1996245 00 a
  Fifty-eighth century b a Jewish renewal
  sourcebook / c edited by Shohama Harris Wiener.

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Exercise 1

• Using the table to construct numbers

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How Many Cutters?

• In standard shelflisting practice, catalogers
  assign one, two, or, more rarely, no Cutter
  number at all, depending on the instructions in
  the schedules
• Assigning 3 or more Cutters is non-standard no
  more than 2 alpha-numeric numbers are used to
  subarrange the class number

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Class Numbers without Cutters

• Class numbers for censuses are often subarranged
  by census date only differentiation is by work
  letter050 00 a HA201 b 1990e245 00 a 1990
  census of population. p General population
  characteristics
• Class numbers for monographs on treaties are
  subarranged by the date of publication of the
  monograph050 00 a KZ236 b 2000100 1_ a
  Axelrod, Alan, d 1952-245 10 a American
  treaties and alliances / c Alan Axelrod.

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Class Numbers with One Cutter Number

• When there is one Cutter, it functions as the
  book number and maps to the main entry
• 050 00 a Z668 b .R365 2000100 1 a Rehman,
  Sajjad ur, d 1951-245 10 a Preparing the
  information professional ..

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Class Numbers with Two Cutter Numbers

• Usually when two Cutter numbers are used, the
  first number subarranges the class number, and
  the 2nd number is the book number
• 050 00 a DC611.B848 b H84 1997100 1 a Hunt,
  Lindsay.245 10 a Essential Brittany / c by
  Lindsay Hunt.

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Double-Cutter Subarrangment of the Class Number

• For some class numbers, two Cutters are used to
  subarrange the class number
• The second Cutter number does not map immediately
  to the main entry or it does not map at all

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Example Double Cutter for Geographic Area

• For geographic area subarrangement, a digit is
  often added at the end of the first Cutter to
  indicate that the 2nd Cutter number is being used
  for further subarrangement
• An additional digit(s) is added to the 2nd Cutter
  to further subarrange by main entry

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Example NA4415

• NA4415 in the schedule
• Table N17

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Geographic Cutter Table

• For the base number for the country, use the
  table in SCM Shelflisting G300.

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Example NA4415 (Architecture of Capitol
Parliament Buildings by Country A-Z)

• 050 00 a NA4415.I732 b D835 2000 100 1_ a
  Griffin, David J.245 10 a Leinster House,
  1744-2000 610 20 a Leinster House (Dublin,
  Ireland) x History.
• .I732 The Cutter number for Ireland (I73) with an
  additional digit (2) to indicate further
  subdivision by locality within Ireland
• .D835 The 2nd Cutter D83 for Dublin, with an
  additional digit (5) to further subarrange by
  main entry (Griffin)

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When Not to Construct

• Some Cutter numbers are provided by the LCC
  schedules (including auxiliary tables) should
  be used as found
• Some geographic Cutter numbers are provided in
  tables in SCMShelflisting they are used as
  found unless they conflict with earlier practice

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Form Numbers

• Form Numbers resemble Cutter numbers but do not
  map to names or titles or topics.
• Commonly found in auxiliary tables in the
  schedules and also in general tables in
  SCMShelflisting

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Cutter and Form Number Combinations Biography

• SCM Shelflisting G 320 Biography Table

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Example BX4705 (Schedule)
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Example BX4705 (Application)

• 050 00 a BX4705.N5 b A3 2005100 1 a Newman,
  John Henry, d 1801-1890.245 10 a Apologia pro
  vita sua / c John Henry Newman.
• 050 00 a BX4705.N5 b A4 1961100 1 a Newman,
  John Henry, d 1801-1890.245 10 a Letters and
  diaries
• 050 00 a BX4705.N5 b A74 1995100 1 a Achten,
  Rik, d 1958-245 10 a First principles and our
  way to faith b a fundamental-theological study
  of John Henry Newmans notion of first principles
  / c Ric Achten.

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Books about Books 1st Cutter

• Criticism/commentary on the first Cutter number.
  Assign the same call number to the
  criticism/commentary that was assigned to the
  original text in the original language, and if
  the call number for the original text has a
  single cutter, add the digit 3 to the cutter, and
  then add a second cutter for the main entry.

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Example

• Original text
• 050 00 a B2948 b .D46100 1 a Derrida,
  Jacques.245 10 a Glas / c Jacques Derrida.
• Criticism/Commentary
• 050 00 a B2948.D463 b H44 1998245 00 a Hegel
  after Derrida / c edited by Stuart Barnett.600
  10 a Derrida, Jacques. t Glas.

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Books about Books 2nd Cutter

• Criticism/commentary on the second cutter number.
  Assign the same call number to the
  criticism/commentary that was assigned to the
  original text in the original language and, if
  the call number for the original text already has
  2 cutters, add the digit 3 to the last cutter,
  and then add a digit or digits to represent the
  main entry.

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Example

• Original text
• 050 00 a B3279.H49 b D48 1987 100 1 a
  Derrida, Jacques.245 10 a De lesprit b
  Heidegger et la question / c Jacques Derrida.
• Criticism/Commentary
• 050 00 a B3279.H49 b D4836 1993 245 00 a Of
  Derrida, Heidegger, and spirit / c edited by
  David Wood. 600 10 a Derrida, Jacques. t De
  l'esprit.

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Exercise 2

• Double cutters, biography numbers, books about
  books

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Beyond Cutters Dates

• Dates are not added to the call numbers for
  serials and certain loose-leaf publications
  associated with legal materials
• From 1982, the practice has been to add the
  imprint date to the call number of all
  monographic works.

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Examples (Dates)
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Conference Dates

• Significant exception to the use of the imprint
  date for monograph call numbers conference main
  entry (use the date of the conference)
• 050 00 a PE1068.G5 b B75 2001110 2 a British
  Association of Lecturers in English for Academic
  Purposes. b Conference d (2001 c University
  of Strathclyde)245 10 a Directions for the
  future 260 a Bern a New York b Peter
  Lang, c 2004.

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Volume Numbers

• Volume numbers are used to differentiate call
  numbers for analytics of series.
• For serial monographic series, no date is
  used050 00 a HT101 b .R393 no. 181050 00 a
  HT101 b .R393 no. 185
• For multipart item series, the initial date of
  the series precedes the volume number050 00 a
  PN4855 b .H57 1994 no. 2050 00 a PN4855 b
  .H57 1994 no. 3

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Work Letters

• Editions published in the same year are usually
  differentiated by work letters, b-y
• 050 10 a DA591.A45 b M669 1995
• 050 00 a DA591.A45 b M669 1995b
• When the main entry is a corporate name, work
  letters are used to distinguish different works
  published in the same year

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Translation Numbers

• Translation number practice is described in
  SCMShelflisting G150
• Translation numbers are used to differentiate a
  translation from the original work
• Translation numbers are added to the Cutter
  number for the work and use the range 12-18

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Translation Number Table
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Translation Numbers Example

• Original050 00 a B3258.H323 b P55 1985100 1
  a Habermas, Jürgen.245 14 a Der philosophische
  Diskurs der Moderne
• Translation into English050 00 a B3258.H323 b
  P5513 1987100 1 a Habermas, Jürgen. 240 10 a
  Philosophische Diskurs der Moderne. l
  English245 14 a The philosophical discourse of
  modernity

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Translation Number Is Not Used--

• If there is no uniform title (plus language) or
  the main entry is not a personal author or a
  title.
• If the main entry is corporate or a conference,
  or for autobiographies and correspondence
• If the schedule has the caption By language, A-Z
  instead, construct the Cutter number based on the
  language itself, e.g. E5 for English

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Exercise 3

• Dates, work letters, translation numbers

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Filing Order

• Shelf arrangement is generally derived from the
  filing rules for card catalogs
• For example names and titles are arranged in
  alphabetical order different works with the same
  main entry heading are subarranged by title
  initial articles in titles are (usually) skipped
  numerals file before names and titles
• Since editions will generally have the same book
  number, chronological order by year is used to
  subarrange editions
• Work letters are used to subarrange editions
  published in the same year

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Example
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Inserting the Number

• Book number should be unique to the work
• Cutter numbers are expanded decimally
• When constructing a Cutter number, follow the LC
  Table ranges if possible, but sometime expansion
  numbers are just used for expansion
• Generally do not end a Cutter number with 0 or 1,
  since this will limit future insertions

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Example
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Example
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Example
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Exercise 4

• Construct and insert number into a preexisting
  file

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Local Policy Questions

• Adjust book numbers on cataloging copy to
  integrate with the local shelf arrangement?
• Adjust non-book Cutter numbers (geographic,
  personal names) on cataloging copy to integrate
  with the local shelf arrangement?
• Collocate editions and translations?
• Differentiate editions?