ERMS Implementation creating order where there is chaos

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ERMS Implementationcreating order where there is
chaos

• Mary Walker, Electronic Resources Librarian
• Wichita State University Libraries

Electronic Resources Libraries 2009
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Introduction

• Wichita State University
• Urban Serving University
• 13,300 enrollment
• University Libraries
• E-journals 51,000 (29,000 unique titles)
• Databases 150
• E-Books over 3,000

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The Beginning

• Why an ERMS?
• We needed a magical solution
• Why Serials Solutions?
• Cost Data widget
• 360 Counter
• Purchased ScholarlyStats
• Job security?

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The Charge

• Assemble the ERM Implementation Team
• Evaluate current workflow
• Create a new workflow
• Develop a schedule
• Device a communication mechanism
• Coordinate initial training with Serials
  Solutions

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Now What?

• Training
• Communication
• With each other
• With the rest of the library
• Initial Data Entry
• The schedule

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Implementation Schedule
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More to Do

• License Terms of Use
• Create
• Collections
• Alerts
• Notes
• Folders
• Adding Library Contacts
• Modify Workflow Document

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And Even More to Do

• Upload
• Cost data
• Statistics
• Print holdings
• Training for the Library Staff
• License Terms
• Overlap Analysis

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Challenges

• Time
• Losing the CD Assistant
• License Agreements
• Uploading acquisitions data
• Being told No

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Working With Serials Solutions

• Positive
• Evaluation turned it on for us
• Training
• Leslie
• Workflow
• License worksheet
• Robin

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What Lessons Did We Learn?

• Avoid time-consuming mistakes
• Read the manuals
• Ask questions
• Use vendors online resources
• Implementation schedule has been key
• Ask questions
• Use the ERMS before training
• Involve people

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Where Are We Now?
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Where Are We Now?

• 8 months into implementation
• behind schedule
• still waiting on the magical solution

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Thank You!

• Any Questions?

mary.walker_at_wichita.edu