CXC Response to Jan 2004 CUC Report

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CXC Response to Jan 2004 CUC Report

• 1,2 relate to peer review (Belinda)
• 3 high-risk science category will discuss and
  consider for Cycle 7
• 4 Metrics regular (Paul G.) and joint (Belinda)
• 5 Software commonality contacted ADEC and added
  scripting languages to fall agenda to open
  discussions
• 6 Bakeout (Paul P.)
• 7 Calibration Summary document will be kept
  current, prioritised plan (Larry)

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CXC Response to Jan 2004 CUC Report

• 8 PSF Memo summarizing PSF status (linked to
  Agenda, Diab)
• 9 CAL priorities accounting for staff reductions
  (Larry)
• 10 LETG/HRC-S wavelength scale
• Work continues on non-linear, empirical ?-scale
  adjustment
• Re-assment of priorities will be made following
  completion
• 11 Presentations
• EPO (Kathy)
• Chandra/XMM-Newton X-calibration (Herman)
• Constrained Observations (Pat)

3
Joint Time Programs
4
Joint Programs Approval Statistics
Cycles 56, All 5 facilities
Cycles 34 (3 and 2 facilities)
NOAO jumps due to large projects
Cycle 6 91 joint, 11 requested
2/3 facilities
HST Only Cycles 3-6
5
Joint Programs Publications
Papers and Citations
Chandra Exp. Time Distribution
6
CXC User Interactions

• Website information, documentation, software
  etc.
• Helpdesk search, submission, answer questions
• USINT observation planning
• Electronic Bulletins and Announcements as
  needed, approximately monthly
• Newsletter annual (electronic and hardcopy)
• AAS Exhibit twice a year
• Workshops
• CIAO 5 to date, 25 people per workshop
• Calibration annual since 2002, 80 (30
  external)
• Electronic announcements of data readiness
• Archive access and download

7
Helpdesk Operation

• CDO IT Specialists serve as hotseat every 3rd
  week acknowledges, answers/assigns/requests
  expert input for each ticket
• CIAO IT Specialist handles detailed CIAO
  questions
• CXC scientists serve as experts, but do not
  general communicate directly with the Users
• Commercial software keeps track of ticket status,
  allows sophisticated searches and handles email
  response
• User interface via web/email, encourages search
  first, ask later!

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Topic Distribution of Helpdesk Tickets
9
Helpdesk Performance Statistics
10
Observation Planning (Uplink) USINT

• Procedures posted on web page
• All Observers/PIs contacted to confirm
  observational parameters
• Self-checking by GTOs and CXC staff for Cycle 5
  worked well, will expand to GOs in Cycle6/7
  (development needed)
• Allowed changes are made at CXC and confirmed
  with Observer/PI
• Restricted changes (e.g. instrument, coordinates,
  constraints) must be justified and approved by
  CDO. CDO review includes check for conflicts with
  other Chandra programs
• Person-load 10 FTEs (16 CXC scientists)
• 10 hours/week for 1st 2 months
• 10 hours/month for rest of year
• Interactions include (no metrics) verification,
  minor pointing/offsets, active CCDs, splitting
  exposures, updated constraints/preferences,
  ACIS-I?ACIS-S

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Other Interactions

• Visitors Not many official visitors here to
  reduce/analyze data (1 in 2003)
• Collaborative visits many people pass through to
  collaborate with individual CXC staff members,
  give lunch talks, spend research leave here etc..
• Contact Scientists no requests for a long time
• Chandra Users (chandra-users) closed Majordomo
  list is used but rate much slower than early in
  the mission

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Workshops for Chandra Observers

• Calibration held annually in October
• 2002, 2003 85 attendees (30 external)
• CIAO held as needed
• 25 participants per workshop
• 2 days of presentations and hands-on experience
  with CIAO
• Ratio expert/beginner is increasing, now run
  parallel sessions
• 1 per year 5 to date
• 2001 January, April, November
• 2002 May
• 2003 October (w/CAL workshop)
• Science Workshops planning to hold 1 or 2
  workshops per year to promote awareness of
  Chandra accomplishments and prospects in certain
  areas Galaxies Viewed with Chandra 7-9 July
  2004

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Cycle 6 Peer Review 15-17 June 2004

• New for this cycle
• Boss
• Location Hilton Logan Airport
• Reviewers Website update and track status,
  travel requirements etc., accessed by all SAO
  departments
• Registration/reception Monday evening (14th June)
• Internet connection throughout review floor
• Reports website at review (will expand to use
  throughout process)
• BPP (Big Project Panel) reading period, 17th June
  am.
• Collection and shredding of hardcopy and CDRoms
  at review
• Re-organisation of Galaxies into Populations
  Diffuse emission
• Internal LAN allowed CDO to access panel room
  spreadsheets
• Conflict file 1 per proposal, plus help file
  provided

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Cycle 6 Review 15-17 June 2004

• 112 reviewers in 13 topical panels, 3 pundits
  13 panel chairs in BPP (and all came!)
• 17 women, non-US, including 2 Japanese
• Proposal Statistics
• 789 proposals (203 non-US) for 2614 targets,
  110Msec 6.5 oversubscription