Universit Iuav di Venezia

1

• Università Iuav di Venezia
• Staff Training
• 18gt22 May, 2009
• Created by Sudent Mobility Office
• Susanna Scarpa
• Annalisa Vianello
• Silvia Zabeo

2
Index

• Consequences of the Bologna Process
• Outgoing students
• Student placement
• Incoming students
• Welcome services for students
• Outgoing teaching staff
• Incoming teaching staff
• Outgoing administrative staff

3
IUAV steps to realize the Bologna
Processprinciples

• PRINCIPLES
• A system with three main cycles
  (undergraduate/graduate/doctorate)
• A system of easily readable and comparable
  degrees
• A common system of credits
• Promote mobility by overcoming obstacles

4
(No Transcript)
5
Bologna Process 3 main cycles
(undergraduate/graduate/doctorate)

• Iuav offers a number of 3-year undergraduate
  programmes in architecture, building
  construction, visual arts, theatre, urban and
  regional planning, and territorial information
  systems.
• It offers 2-year graduate programmes in
  architecture, product design, visual arts,
  theatre, and city and urban planning.
• Iuav is also expanding its post-graduate
  international programmes to include Master and
  PhD.
• Which are the levels of degree awarded in your
  University?

6
Bologna Process A system of easily readable and
comparable degrees 1

• Introduction of a basic Diploma Supplement
• Transcript of studies which all IUAV
  students are eligible to receive in English
  language including
• Personal information of the student
• Information on the educational qualification
  awarded
• Information on the level of educational
  qualification awarded
• Information on activities, assessments and grades
  achieved during the academic career

7
Bologna Process A system of easily readable and
comparable degrees 2

• Information concerning the occupational field
  connected to the academic title awarded
• Additional information
• IUAV certification
• General information on the national system of
  higher education.
• Does your institution award a Diploma
• Supplement to students?
• How is the structure of your Diploma Supplement?

8
Bologna Process A common system of credits 1

• The matter of recognition at IUAV fields of
  application
• ECTS credits
• Learning agreement
• Transcript of records

9
Bologna Process A common system of credits 2

• ECTS credits
• According to ECTS, the workload of a full-time
  student during one academic year corresponds to a
  60 credits measure.
• The student workload of a full-time study
  programme amounts to around 1500 hours/36 weeks.
• At IUAV one credit stands for around 25 working
  hours

10
(No Transcript)
11
Bologna Process A common system of credits 3

• Mark scale from 18 to 30/30
• Has your University adopted ECTS system?
• Which is the workload corresponding to one
  credit? Which is your mark scale?
• Which is the weekly/yearly workload in your
  university?

12
Bologna Process A common system of credits 3.1

• Learning agreement part 1

13
Bologna Process A common system of credits 3.2

• Learning agreement part 2

14
Bologna Process A common system of credits 3.3

• Learning agreement part 3

15
Bologna Process A common system of credits 3.4

• Has your University a specific learning
  agreement?
• How is the structure of your learning agreement?

16
Bologna Process Mobility promotion 1

• IUAV OBJECTIVES
• Updating and innovating the activities of our
  University
• Co-operating with the European University
  Networks
• Enriching the educational service
• Shifting from a labour intensive economy to an
  economy based on knowledge
• Attachment THE NOTIFICATION OF LOWEN
  (28-29/04/2009) about the achievements to reach
  the Bologna Process goals for the decade
  2010-2020

17
Bologna Process Mobility promotion 2

• TO ACHIEVE THESE OBJECTIVES MEANS
• Wide mobility of students
• Promotion of teaching staff and other
  administrative staffs
• mobility
• Enlargement of the number of countries to
  involve in the
• agreements signature process, with a
  special attention to the
• countries of East Europe
• Nomination of one tutor for each Partner
  University in order to
• provide updated, qualified and
  scientific information
• IUAV is improving its policies
• EUROPASS MOBILITY CERTIFICATE

18
(No Transcript)
19
Bologna ProcessA brief discussion

• Does your University already follow the Bologna
  Process principles?
• Which are their fields of influence in your
  institution at present?
• Which are your future objectives to implement
  these principles?
• Whic specific actions are planned to achieve
  these objectives?
• Have you already introduced in your University
  the Europass Mobility certificate?

20

• European didactic programmes
• LLP ERASMUS AND OTHER EXCHANGE PROGRAMMES
  analysis and discussion of the processes
  OUTGOING STUDENTS

AGREEMENT
STIPULATION
ANNOUNCEMENT OF SELECTION
SELECTED STUDENTS
LIST
ALLOCATION OF
VACANT DESTINATIONS
MANAGEMENT OF STUDENTS
CAREERS DURING THE MOBILITY
PROGRAMME
REPORT FOR EU THROUGH
THE NATIONAL AGENCY
21
AGREEMENT
STIPULATION

• Committees summoning
• Agreements selection
• Drawing up the agreements
• Note throughout the academic year we receive
  many applications to draw up the agreements, but
  their approval take place one month before the
  official announcement of the selection.
• What happens in your University?

22
ANNOUNCEMENT OF SELECTION

• Compilation of each Universitys key sheet
• Redacting the selections announcement
• Publishing the selections announcement
• Applications management with ESSE3 (our
  database)
• Erasmus Orientation Day

23
ANNOUNCEMENT OF SELECTION

• Every year we ask each Partner University to
• send us essential information about their
• deadlines, application forms, further documents
• required, etc.
• Academic Key Sheets (translated in Italian for
  perspective Erasmus students)
• What about your University?
• How do you manage your students applications

24
(No Transcript)
25
(No Transcript)
26
(No Transcript)
27
(No Transcript)
28
SELECTED STUDENTS LIST

• Drawing up of the list
• Publishing of a temporary list
• Management of the appeals
• Publishing of the final list
• Which are your Universitys selection criteria?
• (at IUAV average mark language test
  evaluation)
• How do you manage the selections process?

29
ALLOCATION OF VACANT
DESTINATIONS

• Advertising the convocation of the eligible
  students
• Allocation of the vacant destinations
• How do you organize the allocation of vacancies?
• Erasmus Mobilility Annual Report 2006-2007
• IUAV is the 7th University in Italy among 147
  Universities
• in the field of International Mobility
• (3,20 of participating students)

30
Annual report Erasmus mobility 2006-2007

• Report about outgoing students (related to the
  number of enrolled students)
• Among 147 Institutes (Universities and
  Academies)

31
Erasmus mobility IUAV datas
32
MANAGEMENT OF STUDENTS
CAREERS DURING THE MOBILITY
PROGRAMME

• Communication of the nominated students to
  foreign Universities (by e-mail or fax)
• Application forms to Foreign Partners
• Drawing up the Erasmus Contracts for students and
  providing them with the Erasmus Student status

33
MANAGEMENT OF STUDENTS
CAREERS DURING THE MOBILITY PROGRAMME

• Management of financial resources supplying of
  grants
• Management of EU further benefits (eg. EILC
  intensive language courses applications)
• Receiving certificates of attendance and
  questionnaires for the National Agency

34
MANAGEMENT OF STUDENTS
CAREERS DURING THE MOBILITY
PROGRAMME

• Application forms on line
• Requests of changing the bilateral agreement
  after the selection of the outgoing students.
  Which are your rules?

35
REPORT FOR EU THROUGH
THE NATIONAL AGENCY

• Our deadline to redact the final balance 30th
  October.
• It is difficult to respect the deadline
  because of the late arrival of the foreign
  certificates.
• How is the situation in your University?

36
Student Placement Activities - 1

• Specific measures for student placement
• IUAV offers a large network of partnerships with
  the professional world (nearly 100 agreements all
  over the world)
• PROFESSIONAL OFFICES
• PRIVATE DESIGN SOCIETIES
• TECHNICAL OFFICES OF P.A.
• IUAV provides its students and fresh-graduates
  with the possibility to enlarge the network of
  partnerships finding on their own new
  organizations that work in their fields of
  interest

37
Student Placement Activities - 2

• Careful selection of the partners
• Proposals are evaluated by the Scientific
  Responsible of each study cycle
• IUAV scientific and administrative bodies
  approval
• Proposals are formalized by IUAV administrative
  offices
• How is the process of selection of placement
  partners in your University?
• Do you confer students the possibility to find
  new partners?

38
Student Placement Activities - 3

• Monitoring and evaluation of the placement
  period
• To guarantee quality and coherence of the
  experience, IUAV professors
• supervise tutorial activities
• establish work-programmes
• organize agreements
• monitor placement activities
• evaluate final results
• Who is the figure who evaluates and monitors the
  placement activities in your University?

39
Student Placement Activities - 4

• Recognition of the experience in the students
  curriculum
• Recognition of a specific amount of ECTS credits
  (related to the training programme and study
  cycle)
• Which are your parameters for the recognition?

40
Student Placement Activities - 4
41

• European didactic programmes
• LLP ERASMUS AND OTHER EXCHANGE PROGRAMMES
  analysis and discussion of the processes
  INCOMING STUDENTS

AGREEMENT
STIPULATION
ANNOUNCEMENT OF SELECTION
WELCOME SERVICE
ENROLLMENT AND CAREER
42
AGREEMENT
STIPULATION

• Committees summoning
• Agreements selection
• Drawing up the agreements

43
ANNOUNCEMENT OF SELECTION

• Setting Esse 3 ( our data base) application
• Uploading the announcement of selection and
  destinations key datas
• Applications management on-line applications
• Confirmations

44
WELCOME SERVICE 1

• IUAV Student Mobility Offer offers international
  students a first welcome service, providing them
  with any information about the University and
  useful services.
• IUAV SERVICES FOR INTERNATIONAL STUDENTS
• Welcome day (once a year)
• 2 IUAV Tutors 1 senior student and 1 professor
  (didactic tutor/placement tutor)
• Matriculation process and student secretary

45
WELCOME SERVICE 2

• REGIONAL SERVICES FOR INTERNATIONAL STUDENTS
  (ESU-1)
• Accomodation service (more than 40 accomodation
  places for international students temporary
  accomodation)
• Canteen service (3 canteens 4,50 per complete
  meal)
• Psychological assistance

46
WELCOME SERVICE 2

• REGIONAL SERVICES FOR INTERNATIONAL STUDENTS
  (ESU-2)
• Cultural events for students spare time fairs,
  theatre, cinema, seminars, language courses,
  tandem students, guided tours, theatre courses,
  artistic competitions
• Associations (also for international students)
• a. CIAC study-journeys
• b. SHYLOCK theatre center
• c. ADAC languages and computer
• d. AEGEE international mobility

47
WELCOME SERVICE 3

• IUAV Student Mobility Office also provides
  information with ECTS about
• Transport in Venice
• Italian language courses (agreement with CLA
  Academic Linguistic Centre)
• Study permits/stay permits
• Taxpayer code
• Healt care

48
WELCOME SERVICE 3

• Computing facilities
• Library
• Bank account
• Costs of living
• Accomodation
• Student facilities (discount cards)

49
WELCOME SERVICE 3

• Which are the services for foreign students
  directly managed by your University?
• Are services available to all students or only to
  a part of them?
• Which are the main difficulties international
  students have to face in your University?
  (facilities, cultural differences, language
  problems, financing efforts)
• Does didactic exchange represent enrichment,
  delay in studies, more job opportunities, ?

50
ENROLMENT AND CAREER

• The Student Mobility Office manages the processes
  of enrolment, learning agreements modifications,
  Erasmus period extensions, Erasmus careers
  closing.
• The Faculties Didactic Secretaries manage the
  processes of evaluation and recording of final
  marks.

51

• European didactic programmes
• OUTGOING TEACHING STAFF

MANAGEMENT OF
APPLICATIONS
CONTRACTS
MANAGEMENT OF EU
FUNDS
52
MANAGEMENT OF
APPLICATIONS

• Applicants selection
• CRITERIA priority to Academic Tutors
• then other Professors
• Which are your parameters to choose outgoing
  teaching staff?

53
CONTRACTS

• Contracts redaction

54
MANAGEMENT OF EU FUNDS

• Critical aspect grant awards
• Does your University provide grants to outgoing
  teaching staff?
• Which funds for outgoing teaching staff?

55

• European didactic programmes
• INCOMING TEACHING STAFF
• Student Mobility Office
• Redaction of a report
• about the incoming
• teaching staffs presence
• which our National
• Agency will send to EU

MANAGEMENT OF
APPLICATIONS
56

• European didactic programmes
• OUTGOING ADMINISTRATIVE STAFF

SELECTION
CONTRACTS
GRANTS
CLOSING BALANCE
WORKPLAN
57
SELECTION

• Applicants selection
• The choice is made by a IUAVs ad-hoc
• Committee composed by
• STAFF DIRECTOR
• VICE-RECTOR FOR INTERNATIONAL EXCHANGES
• DIRECTOR OF THE DIDACTIC SERVICES
• Which are your parameters to choose outgoing
  administrative staff?

58
CONTRACTS

• Contracts redaction

59
WORKPLAN

• Workplan redaction
• Since our National Agency requires that workplan
  sheets are redacted before the contracts, usually
  we ask other institutions to send them by fax.
• Problem how to get original signatures?

60
CLOSING BALANCE

• Redacton of the closing balance for the National
  Agency

61

• Università Iuav di Venezia
• Thanks for your
• attention
• Have a nice day!