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Title: corporate presentations


1
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2
Business Meeting Agenda
  • Registration Results and Statistics
  • Constitution and By-Laws Proposed Amendments
  • Review 2009 Operating Budget
  • Election of Executive Board Members
  • Board Appointments and Committee Chairs
  • Open Forum

3
Registration Results and Statistics
4
Constitution and By-Laws Proposed Amendments
  • Item 1
  • Revise ARTICLE I SECTION 3 SCOPE
  • Before
  • Activities of the association shall be governed
    by the Youth Football Guidelines of the
    Lexington County Recreation Aging Commission
    (LCRAC) as adopted 01/09/2002.
  • After
  • Activities of the association shall be governed
    by the Youth Football Guidelines of the
    Lexington County Recreation Aging Commission
    (LCRAC) as revised January 2009.

5
Constitution and By-Laws Proposed Amendments
(Cont.)
  • Item 2
  • Add to ARTICLE II SECTION 2 Dues
  • No scholarships or reduced dues will be accepted.

6
Constitution and By-Laws Proposed Amendments
(Cont.)
  • Item 3
  • Revise ARTICLE III SECTION 1 Meetings
  • Before
  • There shall be an annual membership meeting, held
    in December of each year, for the purpose of
    conducting business, to include the election of
    Executive Board members, reconciliation of
    financial matters, and other business brought
    before the general membership.
  • After
  • There shall be an annual membership meeting, held
    after the conclusion of the current season but no
    later than December 31st each year, for the
    purpose of conducting business, to include the
    election of Executive Board members,
    reconciliation of financial matters, and other
    business brought before the general membership.

7
Constitution and By-Laws Proposed Amendments
(Cont.)
  • Item 4
  • Insert ARTICLE V SECTION X Bantam Coordinator
  • The Bantam Coordinator shall
  • Be responsible for the management and operation
    of the Bantam teams.
  • Be responsible for the recruitment of Bantam Head
    coaches and the verification of compliance of
    each coach to the rules and regulations of the
    Association. Recruitment shall be coordinated
    with the Coach Selection and Qualification
    Committee.
  • Ensure each head coach provides and/or gathers
    required information to the general membership
    through players under the coachs management.
  • Assist with participant registration.
  • Execute Board member duties for assigned Home
    games. Duties will be defined by Board
  • Assist with Equipment distribution and collection

8
Constitution and By-Laws Proposed Amendments
(Cont.)
  • Item 5
  • Revise Article V SECTION 7 Team Mom Coordinator
  • Before
  • As determined by the Board.
  • After
  • The Team Mom Coordinator shall
  • Assist with participant registration
  • Coordinates and establishes contact information
    for all team Moms and Coaches
  • Meet with all Team Moms to establish
    understanding of Team Mom responsibilities.
  • Assist with Equipment distribution and
    collection.
  • Coordinate Team Picture schedule and distribution
    of pictures when returned.
  • Distribute Team Sponsor plaques to sponsors
  • Execute Board member duties for assigned Home
    games. Duties will be defined by Board

9
Constitution and By-Laws Proposed Amendments
(Cont.)
  • Item 6
  • Add to ARTICLE V SECTION 1 Public Relation
    Coordinator
  • Add to ARTICLE IV SECTION 2 Vice President
  • Add to ARTICLE IV SECTION 3 Secretary
  • Add to ARTICLE IV SECTION 4 Treasurer
  • Add to ARTICLE V SECTION 2 Canteen Coordinator
  • Add to ARTICLE V SECTION 3 Cheerleading
    Coordinator
  • Add to ARTICLE V SECTION 4 Field and Equipment
    Coordinator
  • Add to ARTICLE V SECTION 5 Mites Coordinator
  • Add to ARTICLE V SECTION 6 Termites Coordinator
  • Assist with Equipment distribution and
    collection.
  • Execute Board member duties for assigned Home
    games. Duties will be defined by Board

10
Constitution and By-Laws Proposed Amendments
(Cont.)
  • Item 7
  • Article V SECTION 8 Security Coordinator
  • Before
  • As determined by the Board.
  • After
  • The Security Coordinator shall
  • Coordinate with Lexington County Sheriff
    Department to ensure the presence of a deputy at
    each home game.
  • Provide contact information for all assigned
    deputies to the Executive Board Members.
  • Assist with participant registration
  • Assist with Equipment distribution and
    collection.
  • Execute Board member duties for assigned Home
    games. Duties will be defined by Board

11
Constitution and By-Laws Proposed Amendments
(Cont.)
  • Item 8
  • ARTICLE VI Section 2 Coach Selection and
    Qualification Committee
  • Before
  • All coaches must be certified through the
    National Youth Sports Coaches Association of the
    National Alliance for Youth Sports. Certification
    must be provided to the Secretary prior to the
    league Sportsaramas.
  • After
  • All Head coaches and at least one assistant coach
    must be certified through the National Youth
    Sports Coaches Association of the National
    Alliance for Youth Sports. Certification must be
    provided to the Secretary prior to the league
    Sportsaramas.

12
Constitution and By-Laws Proposed Amendments
(Cont.)
  • Item 9
  • ARTICLE VIII Amendments
  • Before
  • Presented at the annual membership meeting in
    December for consideration and adoption by the
    general membership by majority vote
  • After
  • Presented at the annual membership meeting for
    consideration and adoption by the general
    membership by majority vote

13
Review 2009 Operating Budget
  • INCOME
  • Canteen Income 6,460.00
  • Football Registrations 43,092.96
  • Fundraising 997.00
  • Other Inc 2,133.52
  • Other Sponsorships 5,405.00
  • Team Sponsorships 6,725.00
  • TOTAL INCOME 64,542.78

14
Review 2009 Operating Budget (Cont.)
  • EXPENSES
  • Uncategorized 221.60 Advertising 288.90
  • Bank Charge 84.22 Board Shirts 729.10
  • Canteen Manager Fee 1,500.00 Canteen
    Supplies 9,008.44
  • Cheerleading Camp 2,000.00 Cheerleading
    Supplies 257.86
  • Cheerleading Uniforms 8,698.40 Coaches
    Shirts 2,932.10
  • Football Equipment 19,017.68 Fundraising
    Expense 814.50
  • Insurance 4,174.00 Misc. Expense 1,384.53
  • Office Supplies 928.09 Postal Expenses 298.54
  • Sponsorship Expense 1,615.70 Team
    Trophies 4,640.00
  • Utilities 502.08
  • TOTAL EXPENSES 59,095.74

15
Review 2009 Operating Budget (Cont.)
  • Summary
  • Total Income 64,542.78
  • Total Expenses 59,095.74
  • Available Surplus 5,447.04
  • Certificate of Deposit (CD) 5,074.03
  • Goals
  • Refurbish or replace some of the oldest equipment

16
Election of Executive Board Members
  • President
  • Michael Anderson
  • One Year Remaining on current term
  • Vice President
  • Ricky Smith
  • Term Expired
  • Secretary
  • Mark Zona
  • One Year Remaining on current term
  • Treasurer
  • Brad Cunningham
  • One Year Remaining on current term

17
Election of Executive Board Members (Cont.)
  • The Vice President shall act as presiding officer
    of the Association during the absence of the
    President. The Vice President shall succeed the
    President in the event of the death, disability,
    resignation, or removal of the President from the
    office. Under these circumstances the Vice
    President shall serve the un-expired term of the
    displaced President. The Vice president shall
    also be responsible for the operational aspects
    of the Association, to include, but not limited
    to the following
  • Qualification of participants, members, and
    coaches
  • Registration of the general membership
  • Drafting and expansion policies
  • Organization of the skills assessment camps for
    participants
  • Responsible for coordinating the scheduling of
    all events and games with LCRAC and other youth
    organizations.
  • Assist with Equipment distribution and
    collection.
  • Execute Board member duties for assigned Home
    games. Duties will be defined by Board

18
Election of Executive Board Members (Cont.)
  • Nominations
  • Ricky Smith
  • Kerrin Corley
  • Silent Ballot Results
  • Ricky Smith elected as Vice-President for two
    year term

19
Board Appointments and Committee Chairs
  • Public Relations Coordinator
  • Current Appointment Brent McGee
  • Act as Program Chair, plan and schedule programs,
    fund raising events and activities for each year
    as directed by LYFCA Board.
  • Secure and manage sponsorships for football and
    cheerleading teams defined by the Board.
  • Coordinate all public relations with the public
    and media, as directed and required by the LYFCA
    Board.
  • Assist with participant registration.
  • Assist with Equipment distribution and
    collection.
  • Execute Board member duties for assigned Home
    games. Duties will be defined by Board

20
Board Appointments and Committee Chairs (Cont.)
  • Canteen Coordinator
  • Current Appointment Frances Smith
  • Manage the canteen.
  • Arrange for the purchase, inventory
    accountability, care, preparation and sale of
    concessions during the football.
  • Transfer monies and receipts to the Treasurer for
    deposit, insuring inventory is properly accounted
    for and disbursed through proper sales.
  • Insure the canteen meets and is in compliance
    with DHEC operating requirements and standards.
  • Supervise the volunteer staff.
  • Assist with participant registration.
  • Assist with Equipment distribution and
    collection.
  • Execute Board member duties for assigned Home
    games. Duties will be defined by Board
  • The canteen coordinator is not a salaried
    employee of the Association. A reasonable
    compensation may be provided upon unanimous
    approval of the Board and properly recorded and
    reported in the Treasurers annual financial
    report to the membership. If compensated, the
    Canteen Coordinator will recuse itself from all
    votes pertaining to the canteen.

21
Board Appointments and Committee Chairs (Cont.)
  • Cheerleading Coordinator
  • Current Appointment Lucy Neely
  • Be responsible for recommending policies and
    operating procedures for the cheerleading
    program, to be adopted by the Board and
    incorporated in this Constitution and By-Laws.
  • Coordinate business associated with the
    registration, uniform selection and distribution
    for the cheerleading membership.
  • Assist with participant registration.
  • Assist with Equipment distribution and
    collection.
  • Execute Board member duties for assigned Home
    games. Duties will be defined by Board

22
Board Appointments and Committee Chairs (Cont.)
  • Field And Equipment Coordinator
  • Current Appointment Jay Kirby
  • Responsible for the inventory, issuance,
    collection, maintenance and replacement of
    property and equipment used by the general
    membership.
  • Coordinate with LCRAC for the maintenance and
    preparation of playing fields and practice
    facilities.
  • Assist with participant registration.
  • Assist with Equipment distribution and
    collection.
  • Execute Board member duties for assigned Home
    games. Duties will be defined by Board

23
Board Appointments and Committee Chairs (Cont.)
  • Mites Coordinator
  • New Appointment Kerrin Corley
  • Be responsible for the management and operation
    of the Mites teams.
  • Be responsible for the recruitment of Mites Head
    coaches and the verification of compliance of
    each coach to the rules and regulations of the
    Association. Recruitment shall be coordinated
    with the Coach Selection and Qualification
    Committee.
  • Ensure each head coach provides and/or gathers
    required information to the general membership
    through players under the coachs management.
  • Assist with participant registration.

24
Board Appointments and Committee Chairs (Cont.)
  • Termites Coordinator
  • Current Appointment Ken Riley
  • Be responsible for the management and operation
    of the Termite teams.
  • Be responsible for the recruitment of Termites
    Head coaches and the verification of compliance
    of each coach to the rules and regulations of the
    Association. Recruitment shall be coordinated
    with the Coach Selection and Qualification
    Committee.
  • Ensure each head coach provides and/or gathers
    required information to the general membership
    through players under the coachs management.
  • Assist with participant registration.
  • Assist with Equipment distribution and
    collection.
  • Execute Board member duties for assigned Home
    games. Duties will be defined by Board

25
Board Appointments and Committee Chairs (Cont.)
  • Bantam Coordinator
  • Open Appointment
  • Be responsible for the management and operation
    of the Bantam teams.
  • Be responsible for the recruitment of Bantam Head
    coaches and the verification of compliance of
    each coach to the rules and regulations of the
    Association. Recruitment shall be coordinated
    with the Coach Selection and Qualification
    Committee.
  • Ensure each head coach provides and/or gathers
    required information to the general membership
    through players under the coachs management.
  • Assist with participant registration.
  • Execute Board member duties for assigned Home
    games. Duties will be defined by Board
  • Assist with Equipment distribution and collection

26
Board Appointments and Committee Chairs (Cont.)
  • Team Mom Coordinator
  • Current Appointment Unoccupied
  • Assist with participant registration
  • Coordinates and establishes contact information
    for all team Moms and Coaches
  • Meet with all Team Mom to establish understanding
    of Team Mom responsibilities.
  • Assist with Equipment distribution and
    collection.
  • Coordinate Team Picture schedule and distribution
    of pictures when returned.
  • Distribute Team Sponsor plaques to sponsors
  • Execute Board member duties for assigned Home
    games. Duties will be defined by Board

27
Board Appointments and Committee Chairs (Cont.)
  • Security Coordinator
  • Current Appointment Stacy Gadson
  • Coordinate with Lexington County Sheriff
    Department to ensure the presence of a deputy at
    each home game.
  • Provide contact information for all assigned
    deputies to the Executive Board Members.
  • Assist with participant registration
  • Assist with Equipment distribution and
    collection.
  • Execute Board member duties for assigned Home
    games. Duties will be defined by Board

28
Board Appointments and Committee Chairs (Cont.)
  • Coach Selection And Qualification Committee
  • Chaired by Unoccupied
  • Prior to registration, this committee shall
    prepare a coaching application to collect
    personal information from those members that
    volunteer to coach. These applications shall be
    reviewed by this committee.
  • Recommendations shall be forwarded for
    consideration to the board. Coaches shall be
    approved by a majority vote of the Board and
    shall serve without compensation.

29
Board Appointments and Committee Chairs (Cont.)
  • Registration, Participant Clinic, And Draft
    Committee
  • Chaired by Unoccupied
  • Registration, participant clinic, expansion and
    drafting procedures shall be prepared by this
    committee and approved by the board prior to
    registration of the general membership.

30
Board Appointments and Committee Chairs (Cont.)
  • Constitution And By-laws Review And Revision
    Committee
  • Chaired by Unoccupied
  • The committee shall perform periodic review of
    the Constitution and By-Laws.
  • Business and board meetings shall be monitored in
    order to revise Constitution and By-laws as
    required.
  • Questions and recommendations for revisions,
    additions, modifications and changes in this
    Constitution and By-Laws shall be collected and
    considered.
  • Proposed amendments shall be submitted for
    consideration at the next scheduled annual
    general business meeting.

31
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