Title: corporate presentations
1(No Transcript)
2Business Meeting Agenda
- Registration Results and Statistics
- Constitution and By-Laws Proposed Amendments
- Review 2009 Operating Budget
- Election of Executive Board Members
- Board Appointments and Committee Chairs
- Open Forum
3Registration Results and Statistics
4Constitution and By-Laws Proposed Amendments
- Item 1
- Revise ARTICLE I SECTION 3 SCOPE
- Before
- Activities of the association shall be governed
by the Youth Football Guidelines of the
Lexington County Recreation Aging Commission
(LCRAC) as adopted 01/09/2002. - After
- Activities of the association shall be governed
by the Youth Football Guidelines of the
Lexington County Recreation Aging Commission
(LCRAC) as revised January 2009.
5Constitution and By-Laws Proposed Amendments
(Cont.)
- Item 2
- Add to ARTICLE II SECTION 2 Dues
- No scholarships or reduced dues will be accepted.
6Constitution and By-Laws Proposed Amendments
(Cont.)
- Item 3
- Revise ARTICLE III SECTION 1 Meetings
- Before
- There shall be an annual membership meeting, held
in December of each year, for the purpose of
conducting business, to include the election of
Executive Board members, reconciliation of
financial matters, and other business brought
before the general membership. - After
- There shall be an annual membership meeting, held
after the conclusion of the current season but no
later than December 31st each year, for the
purpose of conducting business, to include the
election of Executive Board members,
reconciliation of financial matters, and other
business brought before the general membership.
7Constitution and By-Laws Proposed Amendments
(Cont.)
- Item 4
- Insert ARTICLE V SECTION X Bantam Coordinator
- The Bantam Coordinator shall
- Be responsible for the management and operation
of the Bantam teams. - Be responsible for the recruitment of Bantam Head
coaches and the verification of compliance of
each coach to the rules and regulations of the
Association. Recruitment shall be coordinated
with the Coach Selection and Qualification
Committee. - Ensure each head coach provides and/or gathers
required information to the general membership
through players under the coachs management. - Assist with participant registration.
- Execute Board member duties for assigned Home
games. Duties will be defined by Board - Assist with Equipment distribution and collection
8Constitution and By-Laws Proposed Amendments
(Cont.)
- Item 5
- Revise Article V SECTION 7 Team Mom Coordinator
- Before
- As determined by the Board.
- After
- The Team Mom Coordinator shall
- Assist with participant registration
- Coordinates and establishes contact information
for all team Moms and Coaches - Meet with all Team Moms to establish
understanding of Team Mom responsibilities. - Assist with Equipment distribution and
collection. - Coordinate Team Picture schedule and distribution
of pictures when returned. - Distribute Team Sponsor plaques to sponsors
- Execute Board member duties for assigned Home
games. Duties will be defined by Board
9Constitution and By-Laws Proposed Amendments
(Cont.)
- Item 6
- Add to ARTICLE V SECTION 1 Public Relation
Coordinator - Add to ARTICLE IV SECTION 2 Vice President
- Add to ARTICLE IV SECTION 3 Secretary
- Add to ARTICLE IV SECTION 4 Treasurer
- Add to ARTICLE V SECTION 2 Canteen Coordinator
- Add to ARTICLE V SECTION 3 Cheerleading
Coordinator - Add to ARTICLE V SECTION 4 Field and Equipment
Coordinator - Add to ARTICLE V SECTION 5 Mites Coordinator
- Add to ARTICLE V SECTION 6 Termites Coordinator
- Assist with Equipment distribution and
collection. - Execute Board member duties for assigned Home
games. Duties will be defined by Board
10Constitution and By-Laws Proposed Amendments
(Cont.)
- Item 7
- Article V SECTION 8 Security Coordinator
- Before
- As determined by the Board.
- After
- The Security Coordinator shall
- Coordinate with Lexington County Sheriff
Department to ensure the presence of a deputy at
each home game. - Provide contact information for all assigned
deputies to the Executive Board Members. - Assist with participant registration
- Assist with Equipment distribution and
collection. - Execute Board member duties for assigned Home
games. Duties will be defined by Board
11Constitution and By-Laws Proposed Amendments
(Cont.)
- Item 8
- ARTICLE VI Section 2 Coach Selection and
Qualification Committee - Before
- All coaches must be certified through the
National Youth Sports Coaches Association of the
National Alliance for Youth Sports. Certification
must be provided to the Secretary prior to the
league Sportsaramas. - After
- All Head coaches and at least one assistant coach
must be certified through the National Youth
Sports Coaches Association of the National
Alliance for Youth Sports. Certification must be
provided to the Secretary prior to the league
Sportsaramas.
12Constitution and By-Laws Proposed Amendments
(Cont.)
- Item 9
- ARTICLE VIII Amendments
- Before
- Presented at the annual membership meeting in
December for consideration and adoption by the
general membership by majority vote - After
- Presented at the annual membership meeting for
consideration and adoption by the general
membership by majority vote
13Review 2009 Operating Budget
- INCOME
- Canteen Income 6,460.00
- Football Registrations 43,092.96
- Fundraising 997.00
- Other Inc 2,133.52
- Other Sponsorships 5,405.00
- Team Sponsorships 6,725.00
- TOTAL INCOME 64,542.78
14Review 2009 Operating Budget (Cont.)
- EXPENSES
- Uncategorized 221.60 Advertising 288.90
- Bank Charge 84.22 Board Shirts 729.10
- Canteen Manager Fee 1,500.00 Canteen
Supplies 9,008.44 - Cheerleading Camp 2,000.00 Cheerleading
Supplies 257.86 - Cheerleading Uniforms 8,698.40 Coaches
Shirts 2,932.10 - Football Equipment 19,017.68 Fundraising
Expense 814.50 - Insurance 4,174.00 Misc. Expense 1,384.53
- Office Supplies 928.09 Postal Expenses 298.54
- Sponsorship Expense 1,615.70 Team
Trophies 4,640.00 - Utilities 502.08
- TOTAL EXPENSES 59,095.74
15Review 2009 Operating Budget (Cont.)
- Summary
- Total Income 64,542.78
- Total Expenses 59,095.74
- Available Surplus 5,447.04
- Certificate of Deposit (CD) 5,074.03
- Goals
- Refurbish or replace some of the oldest equipment
16Election of Executive Board Members
- President
- Michael Anderson
- One Year Remaining on current term
- Vice President
- Ricky Smith
- Term Expired
- Secretary
- Mark Zona
- One Year Remaining on current term
- Treasurer
- Brad Cunningham
- One Year Remaining on current term
17Election of Executive Board Members (Cont.)
- The Vice President shall act as presiding officer
of the Association during the absence of the
President. The Vice President shall succeed the
President in the event of the death, disability,
resignation, or removal of the President from the
office. Under these circumstances the Vice
President shall serve the un-expired term of the
displaced President. The Vice president shall
also be responsible for the operational aspects
of the Association, to include, but not limited
to the following - Qualification of participants, members, and
coaches - Registration of the general membership
- Drafting and expansion policies
- Organization of the skills assessment camps for
participants - Responsible for coordinating the scheduling of
all events and games with LCRAC and other youth
organizations. - Assist with Equipment distribution and
collection. - Execute Board member duties for assigned Home
games. Duties will be defined by Board
18Election of Executive Board Members (Cont.)
- Nominations
- Ricky Smith
- Kerrin Corley
- Silent Ballot Results
- Ricky Smith elected as Vice-President for two
year term
19Board Appointments and Committee Chairs
- Public Relations Coordinator
- Current Appointment Brent McGee
- Act as Program Chair, plan and schedule programs,
fund raising events and activities for each year
as directed by LYFCA Board. - Secure and manage sponsorships for football and
cheerleading teams defined by the Board. - Coordinate all public relations with the public
and media, as directed and required by the LYFCA
Board. - Assist with participant registration.
- Assist with Equipment distribution and
collection. - Execute Board member duties for assigned Home
games. Duties will be defined by Board
20Board Appointments and Committee Chairs (Cont.)
- Canteen Coordinator
- Current Appointment Frances Smith
- Manage the canteen.
- Arrange for the purchase, inventory
accountability, care, preparation and sale of
concessions during the football. - Transfer monies and receipts to the Treasurer for
deposit, insuring inventory is properly accounted
for and disbursed through proper sales. - Insure the canteen meets and is in compliance
with DHEC operating requirements and standards. - Supervise the volunteer staff.
- Assist with participant registration.
- Assist with Equipment distribution and
collection. - Execute Board member duties for assigned Home
games. Duties will be defined by Board - The canteen coordinator is not a salaried
employee of the Association. A reasonable
compensation may be provided upon unanimous
approval of the Board and properly recorded and
reported in the Treasurers annual financial
report to the membership. If compensated, the
Canteen Coordinator will recuse itself from all
votes pertaining to the canteen.
21Board Appointments and Committee Chairs (Cont.)
- Cheerleading Coordinator
- Current Appointment Lucy Neely
- Be responsible for recommending policies and
operating procedures for the cheerleading
program, to be adopted by the Board and
incorporated in this Constitution and By-Laws. - Coordinate business associated with the
registration, uniform selection and distribution
for the cheerleading membership. - Assist with participant registration.
- Assist with Equipment distribution and
collection. - Execute Board member duties for assigned Home
games. Duties will be defined by Board
22Board Appointments and Committee Chairs (Cont.)
- Field And Equipment Coordinator
- Current Appointment Jay Kirby
- Responsible for the inventory, issuance,
collection, maintenance and replacement of
property and equipment used by the general
membership. - Coordinate with LCRAC for the maintenance and
preparation of playing fields and practice
facilities. - Assist with participant registration.
- Assist with Equipment distribution and
collection. - Execute Board member duties for assigned Home
games. Duties will be defined by Board
23Board Appointments and Committee Chairs (Cont.)
- Mites Coordinator
- New Appointment Kerrin Corley
- Be responsible for the management and operation
of the Mites teams. - Be responsible for the recruitment of Mites Head
coaches and the verification of compliance of
each coach to the rules and regulations of the
Association. Recruitment shall be coordinated
with the Coach Selection and Qualification
Committee. - Ensure each head coach provides and/or gathers
required information to the general membership
through players under the coachs management. - Assist with participant registration.
24Board Appointments and Committee Chairs (Cont.)
- Termites Coordinator
- Current Appointment Ken Riley
- Be responsible for the management and operation
of the Termite teams. - Be responsible for the recruitment of Termites
Head coaches and the verification of compliance
of each coach to the rules and regulations of the
Association. Recruitment shall be coordinated
with the Coach Selection and Qualification
Committee. - Ensure each head coach provides and/or gathers
required information to the general membership
through players under the coachs management. - Assist with participant registration.
- Assist with Equipment distribution and
collection. - Execute Board member duties for assigned Home
games. Duties will be defined by Board
25Board Appointments and Committee Chairs (Cont.)
- Bantam Coordinator
- Open Appointment
- Be responsible for the management and operation
of the Bantam teams. - Be responsible for the recruitment of Bantam Head
coaches and the verification of compliance of
each coach to the rules and regulations of the
Association. Recruitment shall be coordinated
with the Coach Selection and Qualification
Committee. - Ensure each head coach provides and/or gathers
required information to the general membership
through players under the coachs management. - Assist with participant registration.
- Execute Board member duties for assigned Home
games. Duties will be defined by Board - Assist with Equipment distribution and collection
26Board Appointments and Committee Chairs (Cont.)
- Team Mom Coordinator
- Current Appointment Unoccupied
- Assist with participant registration
- Coordinates and establishes contact information
for all team Moms and Coaches - Meet with all Team Mom to establish understanding
of Team Mom responsibilities. - Assist with Equipment distribution and
collection. - Coordinate Team Picture schedule and distribution
of pictures when returned. - Distribute Team Sponsor plaques to sponsors
- Execute Board member duties for assigned Home
games. Duties will be defined by Board
27Board Appointments and Committee Chairs (Cont.)
- Security Coordinator
- Current Appointment Stacy Gadson
- Coordinate with Lexington County Sheriff
Department to ensure the presence of a deputy at
each home game. - Provide contact information for all assigned
deputies to the Executive Board Members. - Assist with participant registration
- Assist with Equipment distribution and
collection. - Execute Board member duties for assigned Home
games. Duties will be defined by Board
28Board Appointments and Committee Chairs (Cont.)
- Coach Selection And Qualification Committee
- Chaired by Unoccupied
- Prior to registration, this committee shall
prepare a coaching application to collect
personal information from those members that
volunteer to coach. These applications shall be
reviewed by this committee. - Recommendations shall be forwarded for
consideration to the board. Coaches shall be
approved by a majority vote of the Board and
shall serve without compensation.
29Board Appointments and Committee Chairs (Cont.)
- Registration, Participant Clinic, And Draft
Committee - Chaired by Unoccupied
- Registration, participant clinic, expansion and
drafting procedures shall be prepared by this
committee and approved by the board prior to
registration of the general membership.
30Board Appointments and Committee Chairs (Cont.)
- Constitution And By-laws Review And Revision
Committee - Chaired by Unoccupied
- The committee shall perform periodic review of
the Constitution and By-Laws. - Business and board meetings shall be monitored in
order to revise Constitution and By-laws as
required. - Questions and recommendations for revisions,
additions, modifications and changes in this
Constitution and By-Laws shall be collected and
considered. - Proposed amendments shall be submitted for
consideration at the next scheduled annual
general business meeting.
31Open Forum
Questions Comments Suggestions