UMS Teamworks HeRMIT

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UMS Teamworks HeRMIT

• Processing Terminations in UMS
• September, 2009

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Why the change?

• To provide UMS users the ability to process
  terminations directly within the UMS application.
• To prepare for an automated process (eTransfer)
  within UMS utilizing TeamWorks to update HeRMIT.
• To replace the current paper termination/
  separation process with a more efficient method.
  
• Starting October 1, 2009 UMS users will be
  required to eSubmit Terminations/Separations to
  HR for Processing. Paper forms will no longer be
  accepted.

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What has changed?

• Addition of Termination Actions and Reason Codes.
• Addition of a new Action - Rehire and associated
  Rehire reasons codes.
• Removal of invalid Salary/Fund Change Reason
  Codes that should not be used.
• Ability to display only appropriate reasons for a
  selected action.
• Addition of the Termination Form from the Print
  Option.

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New Termination Action Reasons on the Personnel
Funding Tab

• TERM Miscellaneous
• Not involuntary, voluntary or related to
  retirement
• TERM Involuntary
• Initiated by MUSC.
• Please consult with Employee Relations and Class
  Comp.
• Provide a copy of the letter of separation given
  to the employee
• TERM Voluntary
• Initiated by the Employee
• Provide a copy of the letter of resignation
• TERM Retirement
• Use for employees who have retired, TERI, or
  leaving as a returned retiree.

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TERM Miscellaneous Refer to Separation
Processing Guide for detailed information

• T01 Deceased
• TC Termination Cancelled
• Use to void a termination that is in the future.
• If termination date has already past, you will
  need to rehire the employee.
• TE Term End Date Extended
• Use to extend the termination date into the
  future for a termination waiting to be processed

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TERM Involuntary Refer to Separation
Processing Guide for detailed information

• T03 Reduction in Force
• T03A - Staff Reduction - TERI/Retiree Employee
  
• T03B Staff Reduction - Termination Probationary
  Employee
• T11 Faculty Contract Ended
• T17 Temp Position Ended
• T23 Performance
• T33 Rule Violation
• T35 Failure to Update Credentials
• T46 Research Grant Position Ended

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TERM VoluntaryRefer to Separation Processing
Guide for detailed information

• T04 Education
• T05 Better Pay
• T07 Career Advancement
• T09 Unsatisfactory Working Conditions
• T13 Transfer to another Stage Agency
• T15 Relocation
• T16 Military
• T18 Residency
• T19 Personal
• T37 Job Abandonment
• T38 Never Reported
• T45 Did not Return from LOA

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TERM Retirement Refer to Separation Processing
Guide for detailed information

• T40 Retirement
• T41 Early Retirement
• T42 Disability Retirement
• T43 End TERI
• T47 End Post TERI Retirement
• T48 End Post Retirement Employment

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What youll see in Print Preview

• Be sure to print preview before eSubmission to HR
  to avoid rejection.
• Required information needed to be completed in
  custom fields will display in red on the form.
• Must be submitted by a valid EPear Officer

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Required Information Section I Will be
returned if not completed properly

• Section I Employee and Department Information
• All fields are required

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Required Information Section II Will
be returned if not completed properly

• Section II Annual Leave/Holiday Payout
  Information
• Last Day Worked, Last Day Paid, Last Day Employed
• Annual Leave Hours, Sick Leave Balance, Holiday
  Hours, Compensatory Hours
• Must enter zero. If left blank, form will be
  returned.
• Only complete Funding Distribution if the payout
  is to come from a different source.

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Required Information Section III IV
Will be returned if not completed properly

• Section III Reason for Separation
• Will display if any required custom field
  information and supportive documentation needs to
  be attached.
• If custom fields appear in red during print
  preview, the information is required and must be
  completed to avoid rejection.
• Section IV Rehire Consideration
• Must enter Yes or No to avoid rejection.
• If No a comment is required as to why or the
  form will be rejected.

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New Action - Rehire

• Addition of a new action to be used when rehiring
  employees previously employed by MUSC
  (University).
• Associated Reasons
• R09 - Rehire
• R86 - RIF Reinstatement - 1-Year
• R09A - Retiree (Post Retirement Employee)
• R09B - Post TERI Employee
• Contact Class and Comp for direction as needed.

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Assignment Reason Codes

• A - Demotion
• A - No Salary Change
• A - Performance Inband
• A - Promotion
• A - Reclassification 
• A - Retention

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Things to Remember

• Be sure to Print Preview before submitting to HR
  to avoid rejection.
• Contact Class Comp with questions regarding the
  use of Assignment Reason Codes.
• Contact Employee Relations with assistance with
  questions regarding Involuntary Terminations and
  Would not Rehire response.
• Beginning October 1, 2009 all UMS users must
  eSubmit Terminations/Separations via UMS. Paper
  forms will not be accepted.

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Processing Terminations in UMS

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