Peach State PETS Club Administration

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Peach State PETSClub Administration
Leadership Development
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Agenda

• Review and discuss
• 1. The Club Leadership Plan
• 2. Club President Administrative
  Responsibilities
• 3. Characteristics of Good Leadership

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Club Leadership Plan

• Recommended Administrative Structure for Rotary
  Clubs

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Effective clubs are able to
Sustain and Increase Membership
ImplementSuccessfulServiceProjects
Support The RotaryFoundation
Develop Leaders Beyond the Club Level
Club Leadership Plan
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Club Committees

• Membership
• Service
• Rotary Foundation
• Leadership Beyond the Club Level
• Public Relations

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Questions?
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Club Administration

• Preparing and Organizing for the Year

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Preparing for the Year

• Read available resources
• Appoint committees, chairs and other leaders
  early
• Hold a planning meeting early with new board
  set goals
• Set up board meeting times for the year
• Review RI and District reporting systems
• Plan governors visit carefully
• Establish a calendar for the year

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Rotary Club Constitution

• Prescribed by RI by-laws in the Manual of
  Procedure for adoption by all clubs admitted to
  membership in Rotary International

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Important Topics of the RI Club Constitution

• Meetings
• Membership and Classifications
• Attendance
• Directors and Officers
• Admission fees and dues

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Rotary Club BylawsRI Club Presidents
Manual
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Club Reporting Requirements

• To RI
• Semi-annual reports with RI Membership dues
• Changes in membership, officer or meeting
  location
• Information for the Official Directory
  (December)
• To the District
• Monthly attendance

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Financial Responsibilities

• Ensure club dues are sent to RI
• Develop a budget and use it
• Have an annual audit
• Make financial reports to members

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Meetings Events

• Weekly Club Meetings
• Club Assemblies
• Board Meetings
• Assistant Governor Visits
• District Governors Official Visit
• Promote
• District-level Meetings
• RI Convention

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Effective WeeklyMeeting Programs

• Write out an agenda for each meeting
• Plan programs well in advance
• Include programs that update members on Rotary
  information
• Be punctual start and end on time
• Have a back-up

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Club Assembly

• Meeting of all club members, officers, directors
  and committee chairs to discuss club business
• Four to six club assemblies per year
• President-elect holds first Club Assembly after
  the District Assembly
• New members encouraged to attend

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Leadership Principles
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Basic Principles of Good Leadership

• Cultivate leadership train
• Communicate
• Follow up monitor without micromanaging
• Recognize people who serve
• Develop effective goal setting techniques

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Questions and Comments?
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GOOD LUCK!