OST 162001

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OST 162-001

• Introduction to PowerPoint 2004

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Microsoft PowerPoint 2004

• Every time PowerPoint 2004 is started on your
  computer the Project Gallery, Microsoft's
  universal entry point to office, is opened. From
  the Project Gallery you can create a new blank
  slide or a create a project using the
  Auto-Content Wizard.Click on the PowerPoint
  Presentation thumbnail to open a new presentation
  and then click the Open button

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Microsoft Office 2004
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The Normal View

• PowerPoint 2004's default is the Normal View.
  This view opens when you launch PowerPoint and
  select a new PowerPoint presentation, and allows
  you to see several aspects of the presentation
  simultaneously.

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Panes in PowerPoint 2004

• The primary pane is the large Slide Editing pane
  that appears almost in the center of your screen.
  There you can add all your content and format
  your presentation. Below the Slide Editing pane
  is the Notes Pages pane where it reads "Click to
  add notes". You can type additional comments for
  your presentation that will not appear on-screen
  during a slide show, but will only show up if you
  print out Notes Pages from the PowerPoint
  printing options. On the left of the Slide
  Editing pane is a column-shaped pane, the outline
  pane. The Outline pane allows you to display the
  outline of the text in your presentation in that
  column. On the right side of the Slide Editing
  pane is floating window, the Formatting Palette.

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The Formatting Palette
The Formatting Palette is a floating window that
contains all of the editing tools you need to
create your presentation. The palettes shown vary
depending on the part of the slide you are
working on. When you are editing text you will
see the appropriate tools for editing text, when
you are drawing you will see the appropriate
tools for drawing, etc... If you do not see the
Formatting Palette Select View gt Formatting
Palette or select the Formatting Palette button
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Menus and Toolbars

• The toolbars in PowerPoint 2004 are reduced in
  size and have slightly different button styles
  from PowerPoint 98 or X. PowerPoint 2004 toolbars
  are configured to only display the most commonly
  used commands, yet can easily be expanded. If you
  click on the small, black arrow (also called the
  "More Buttons" arrow) at the right end of the
  toolbar, a menu expands to show additional
  commands that are usually found in that toolbar.
  If you use one or more of the buttons in the menu
  repeatedly, PowerPoint will automatically add
  that button to the visible part of the toolbar.
  Another option is to show all buttons on one row
  versus two rows

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Views

• PowerPoint has five views from which you can
  choose to create and edit your slides (Normal
  View, Outline View, Slide View, Slide Show View,
  Notes Page View, and Slide Sorter View). To
  access the views, you can go to the View menu.
  You can also click icons that are located on the
  bottom left corner of the tri-pane window. Each
  view will have a different set of icons from
  which editing can be done. Each view also
  displays the slide in a unique way. To select a
  view, click on the appropriate view icon.

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Creating a New Presentation

• When you launch PowerPoint 2004 the project
  gallery allows you to choose to start your
  presentation with a new blank slide or by using
  the auto-wizard.
• If you wish to create a new presentation once you
  are in PowerPoint, go to the File menu and select
  New Presentation. You can also click on the Blank
  Presentation button and click OK. Then follow the
  previous directions for selecting a slide layout.

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Opening an Existing Presentation

• To open an existing presentation, select the File
  menu gt Open... then select the name of the file
  you wish to open. Alternatively, choosing the
  Open button from the menu will also open the
  selected file.

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Adding Slides

• A new slide can be added by selecting the Insert
  menu and selecting New Slide or clicking on the
  New Slide button on the toolbar. While the new
  slide will automatically be formatted as a slide
  with a title box and a text box, the formatting
  palette will display the change slide section.
  From here you can choose from a variety of slide
  layouts by clicking the layout tab . To select
  any layout, click its thumbnail image. Your slide
  will change automatically.

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Deleting Slides

• The current slide can be deleted by selecting the
  Edit menu and choosing Delete Slide from the
  menu. The next slides in the presentation will
  each move up in the slide order.

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Changing A Slide's Layout

• To change the layout of the slide, you need to
  have the Formatting Palette open. If the
  Formatting Palette is not open, select the View
  menu gt Formatting Palette

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Changing A Slides Position

• The easiest way to change a slide's position is
  to use the Slide Sorter view. The slides are
  shown chronologically in this view, and you can
  select and drag individual files to move them to
  different positions.

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Selecting Objects

• An object can be selected by simply placing the
  mouse cursor over it and clicking the object
  once.
• To select more than one object, hold down the
  SHIFT key while clicking. You can also click and
  drag around a group of objects to select them
  all.
• You can also deselect an object by holding down
  the SHIFT key and clicking on a selected object.
  If you wish to select all the objects on a slide,
  choose the Edit menu gt Select All from the menu.

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Grouping Objects

• Sometimes, you will want to edit multiple objects
  as if they were one object. PowerPoint lets you
  do this by making the objects a group.
• To make the objects a group
• Select all the objects you wish to group
  together.
• Go to the Drawing toolbar, usually at the left
  side of the Outline in Normal View, and select
  the Draw menu gt Group.
• If the Drawing toolbar is not visible, select the
  View menu gt Toolbars gt Drawing.
• Now any operation performed on an object in the
  group will also be performed on the other group
  members.
• You can ungroup the objects later by selecting
  the Draw menu and choosing Ungroup.

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Moving Objects

• Before an object can be moved you must first
  select it. Once selected, click and drag the
  object to the new location or use the arrow keys.
  If you press the SHIFT key while moving the
  object, PowerPoint 2004 constrains the movement
  to vertical or horizontal moves only.

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Aligning Objects

• Objects can be aligned by their selection
  borders, not their physical borders. The
  selection border is a dotted rectangle around the
  object used to denote the object's border, and it
  can often be larger than the visible border of
  the object. To align objects, you must first
  select them. Once selected, choose the Draw menu
  gt Align or Distribute, then select the type of
  alignment you desire for the selected objects.

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Object Order

• Objects can be stacked on top of one another. As
  with a stack of real objects, those on the bottom
  are not fully visible and may not be visible at
  all.
• To modify the order of the object, drag the
  object on top of the first. You can determine
  which object is the top object by choosing the
  Draw menu gt Arrange gt Send Backward menu to send
  the selected object back one level in the stack
  or the Draw menu gt Arrange gt Bring Forward to
  bring the selected object up one level in the
  stack.

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Rotating Objects

• To rotate a selected object choose the Draw menu
  gt Rotate or Flip. This displays a dialog box from
  which you can select the type of rotation. If you
  wish to rotate the object on a non-ninety degree
  angle, choose the Free Rotate option. Click on a
  corner of the object and drag the object to the
  desired angle. If you hold down the SHIFT key
  while dragging the object, PowerPoint 2004 will
  restrict the rotation to 45-degree angles.

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Resizing Objects

• Select the object to be resized.
• Hold down the click on one of the corners circles
  of the selection box surrounding the object and
  drag to the new size.
• If you wish to keep the aspect ratio of the
  original object, hold down the SHIFT key while
  resizing the object

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Adding Clip Art

• PowerPoint 2004 comes with a large clip art
  collection. To insert clip art and open the clip
  art gallery, choose the Insert menu and select
  Picture gt Clip Art... The Clip Art Gallery will
  open. The Gallery has a category section. When
  the category is selected thumbnail images of the
  clip art available appear in the right section of
  the gallery. You can maneuver within these
  sections to find the clip art that suits your
  needs. You can also use the Search button to find
  a specific piece of clip art. Once you have
  selected clip art, clicking on it once will
  insert it into your PowerPoint presentation. You
  can then change the location, size, and rotation
  if you like.

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Drawing Shapes

• PowerPoint 2004 provides simple drawing tools for
  adding shapes to your slides. To insert a shape
  you must be in Normal View. In this view, the
  drawing toolbar is located on the bottom or
  left-hand side of the window. If you don't see
  the toolbar, go to the View menu and select
  Toolbars gt Drawing.
• Drawing an object can be accomplished by clicking
  on the shape icon on the Drawing toolbar and
  moving the mouse cursor to the desired location
  on the slide where the object is to be placed.
  Next, hold down the mouse button while dragging
  the mouse to form the size of the shape. If you
  hold down the SHIFT key while dragging, the
  object will be made with even sides or angles
  (i.e. making an ellipse a circle).

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Drawing Shapes

• The AutoShapes icon will display a dialog
  box of shapes when selected. To insert one of
  these shapes, choose the shape and drag the mouse
  to draw the desired size. To add text to a shape,
  click to select the shape and begin typing.
• To change margins, vertical alignment, word wrap,
  and whether the shape automatically resizes as
  text is added, first make sure the shape is
  selected. Choose the Format menu gtAutoShape. In
  the Format window click the Text Box button, make
  changes, then click OK.

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Running a Slide Show

• To run the slide show from within PowerPoint,
  select the View menu gt Slide Show. PowerPoint
  will start your presentation with the first
  slide.
• To move to the next slide, click your mouse. You
  can also use the arrow keys or PageUp/PageDown
  keys to navigate backwards and forwards in your
  slide show.

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Printing a Presentation

• PowerPoint gives you four options for printing.
  You can print your presentation as an outline, an
  audience handout, a notes page, or as slides.
• All printing is done from the Print dialog box,
  which is displayed when you choose the File menu
  gt Print. The first line of the dialog box shows
  the current printer. If this is not the printer
  you wish to use, click on the Printer button and
  select a new printer.

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Questions?

• ?