Information Technologies, Alamo Community College District

1

PALS Group Studio Overview
Presented by Information Technologies, Alamo
Community College District
2
Session Rules of Etiquette

• Please turn off your cell phone/pager
• If you must leave the session early, please
• do so as discreetly as possible
• Please avoid side conversation during the session
• Thank you for your cooperation!

3

Agenda

• What is Group Studio?
• Group Feature Tabs
• Group joining process and Requesting Process
• Group Studio workflow process
• Group User Roles
• Group tools
• Content tools
• Configuration tools
• How to create and maintain a group homepage
• How to delegate permissions

4

Group Studio Overview
Group Studio application within PALS gives
students, faculty, and employees the ability to
create and manage home pages for special group
activity, such as, clubs, committees, and
organizations. A Group Leader will be
designated for each group to maintain and
moderate the group functions. Typically, a Group
Leader is the person who requests the creation of
the group.
5

Types of Group

• Public Public groups are open for anyone to join
• Restricted Memberships in restricted groups are
  subject to certain criteria. For example,
  groups designated for only special committees,
  an individual must first be accepted as a
  member of that organization.
• Hidden Hidden groups are not displayed in the
  group category index and do not have a guest
  view page. Hidden groups are typically used to
  publish and discuss sensitive information that
  should not be available even in a restricted
  group.

6

Group Studios Basic Tabs

• My Group To view groups you have already
  joined.
• Group Index To look or search for groups to
  join.
• Group Request Online application form to create
  a new group.

7
Group Studio Flowchart
8

Group Leader Responsibilities

• Creating and managing the group homepage and all
  its contents
• Setting up the message board
• Setting up and maintaining the group online
  calendar
• Activating and deactivating members as necessary
• Assigning privileges to members as delegated
• Specify which applications will be available to
  your group members

BPA
9

Other Important Group Roles
GROUP LEADER A group member who has the ability
to moderate a group and has permissions for
editing a groups site. GROUP ADMINISTRATOR PALS
member who is responsible for providing
oversight to the group and will be responsible
for approving new groups within the portal.
BPA
10

Other Important Group Roles

• SYSTEM ADMINISTRATOR
• This individual is responsible for managing the
  Luminus Platform System on a ongoing basis. He
  or she will be responsible for performing
  technical administrative tasks, such as system
  configuration, backup and restore, publishing job
  management, user management, workflow management
  and Oracle database management.
• GROUP MEMBER
• Group Members represent the members who have
  subscribed to a specific group.

BPA
11

PALS Organization Chart
12

Requesting a Group By Group Leader

• Group Name
• Group Title
• Group Description
• Group Category
• Group Type

• Select Roles
• Group Applications
• Request Comments
• Check off Group Policies
• Submit Request

13

Group Tools For Group Members Leaders

• Homepage
• Announcements
• News
• Photos
• Links
• Files
• Message Board
• Calendar
• E-mail
• Chat
• Members

14

Content Tools Only for Group Leaders

• Manage Homepage
• Manage Guest View
• Manage News
• Manage Photos
• Manage Links
• Manage Files
• Manage Message Board
• Manage Calendar
• Manage Announcements

15

Configuration Tools for Group Leaders

• General Settings
• Applications
• Members
• Permissions

16
Support

• ACCD Support Central
• Phone [phone]
• Email helpdesk_at_accd.edu
• Titan End-user website http//www.accd.edu/titan/e
  nduser
• PLEASE DO NOT FORGET TO COMPLETE YOUR SESSION
  EVALUATION FORM

Presented by