Learn the 424 R

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Learn the 424 RR

• December 7, 2006
• Countway Ware Room
• Presented by
• HMS Sponsored Programs Administration

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Why are we here?

• PL106-107

In response to PL106-107, Grants.gov was created
to provide a single website for all federal grant
opportunities.
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A Brief Tour of Grants.Gov
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PC Download PureEdge here
MAC Directions for downloading and using Citrix
to accessing PureEdge.
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Version Schmersion

• There are now TWO versions of the SF424
• Use Version 1 - Any FOAs posted before 6/15/06
• Use Version 2 - Any FOAs noting Version-2-Forms
  in Competition ID field
• Note Version 2 forms were recently expanded to
  allow for the collection of 40 senior/key
  persons. This expanded version is now called
  Version 2A and will be included in all new FOAs.
• Notice NOT-OD-06-078 has more info

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SF424 (RR) Cover Component Page 1
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New Terminology for Box 8Type of Application
RR Type of Application also includes
Continuation. This is equivalent to our
non-competing Progress Report or T-5. NIH will
not use the RR for progress reports.
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SF424 (RR) - Cover Component- Page 2
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Project/Performance Site Locations
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Other Project Information
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Senior/Key Person Profile
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RR Budget Sections A B
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Person Months
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What is the Definition of Person Months?

• A metric for expressing the effort (amount of
  time) that PIs, faculty and other senior/key
  personnel devote to a specific project. Effort is
  expressed as a percentage of the total
  institutional appointment and is based on the
  organizations regular academic-year, summer or
  calendar-year.
• However, PI effort as a percent of total
  professional effort cannot exceed 100.
• Bottom Line It is expressing of Effort as
  time.

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Calculating Person Months

• Faculty member with 12-month appt. wants to put
  40 effort on a grant.
• Formula Base appt X of Effort on Grant
• 12 mos. X 40 4.8 person mos.

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So What About Split Appointments?!

• For joint appointments involving the VA and/or
  other affiliated hospital
• Calculate based on the University appointment in
  the budget.
• Use only dollars paid by the Medical School in
  base salary (do not include dollars paid by
  hospital)
• Provide a detailed budget justification
  explaining the split appointment and effort on
  the grant
• Other Support show effort of Medical School
  appointment and a conversion of effort based upon
  total professional effort explaining that it is a
  dual appointment.

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Background on Joint Appts (per NIH)

• Special Instructions Joint University and
  Department of Veterans Affairs (V.A.)
  Appointments
• Individuals with joint university and V.A.
  appointments may request the universitys share
  of their salary in proportion to the effort
  devoted to the research project. The individuals
  salary with the university determines the base
  for computing that request. Signature by the
  institutional official on the application
  certifies that (1) the individual is applying as
  part of a joint appointment specified by a formal
  Memorandum of Understanding between the
  university and the V.A. and (2) there is no
  possibility of dual compensation for the same
  work, or of an actual or apparent conflict of
  interest regarding such work. Additional
  information may be requested by the awarding
  components.

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Budget Justification for Split Appts.

• Dr. X will be responsible for the overall project
  and will perform Y duties. Dr. Xs percentage
  of effort is calculated based upon her split
  appointment with the VA. Out of her total
  professional effort, .33 (20 hours) is funded by
  Harvard Medical School and .67 (40 hours) is
  funded by the VA. She will devote 40 (4.8
  calendar mo) of her HMS appointment to this
  project which equates to 13 (1.56 calendar mo)
  of her total professional effort.

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RR Budget Sections C - E
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RR Budget Sections F - K
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RR Budget Cumulative
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PHS 398 Cover Page Supplement Page 1
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PHS 398 Cover Page Supplement Page 2
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PHS 398 Modular Budget
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PHS 398 Research Plan
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PHS398 Checklist Page 1
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PHS398 Checklist Page 2
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424 RR and PHS-398 Specific Table of
Contents Page Numbers SF 424
RR Face Page ________ 1 Table of
Contents 3 Research Related
Project/Performance Site Location(s) _________ Ad
ditional Locations _________ Research
Related Other Project Information _________ Pro
ject Summary/Abstract (Description) _________ P
ublic Health Relevance Statement _________ Bibli
ography References Cited _ Facilities
Other Resources _ Equipment Research
Related Senior/Key Person _ Biographical
Sketches for each listed Senior/Key
Person _ Additional Senior/Key Person
Profiles _ Additional Biographical
Sketches _________ Research Related Budget
Year 1 _ Research Related Budget Year
2 _ Research Related Budget Year
3 _ Research Related Budget Year
4 _ Research Related Budget Year
5 _ Research Related Budget Cumulative
Budget _________ Research Related Consortium
Budget _
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SBIR/STTR Information Research
Development Outside the U.S. Commercializatio
n Plan Prior SBIR Phase II Awards PHS
398 Specific Cover Page Supplement PHS 398
Specific Modular Budget Personnel
Justification Consortium Justification
Additional Narrative Justification PHS 398
Specific Research Plan Introduction to
Application Specific Aims Background
and Significance Preliminary
Studies/Progress Report Research Design and
Methods Human Subjects Sections
Protection of Human Subjects
Data and Safety Monitoring Plan
Inclusion of Women and Minorities
Targeted/Planned Enrollment Table
Inclusion of Children Vertebrate
Animals Consortium/Contractual Arrangements
Resource Sharing Plan Letters of
Support PHS 398 Checklist PHS 398
Specific Assurances/Certification
Explanation Appendix
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New Terminology
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Uh-Oh Common Errors

• Submitting both modular and detailed budgets
• Missing NIH eRA Commons User ID
• PDF issues
• Total Cost does not equal Direct Indirect Costs
• Missing DUNS number in the eRA Commons
  Institutional Profile
• Missing PI/PD info on Detailed Budget Page
• The state code for US or Canada is invalid
• Foreign application indicator must be yes

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New SPA Deadline Policy

• IMPORTANT POINTS
• New deadline for SPA proposal receipt
• 7, yes seven, business days
• prior to application due date
• Application submission times assigned to PIs on
  first come, first served basis
• SPA submits final application to Grants.gov
  electronically
• Missed deadlines no guarantee of on-time
  submission

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Grants.gov Dropbox

• XFD files will become too large to email
• Must find a way to transport files between each
  other (Shared drives? Jump drives? Servers?)
• To get file to SPA, use Grants.gov dropbox on the
  HMS eCommons SPA site. Allow me to demonstrate

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eRA Commons Verification Changes

• NIH/AHRQ no longer requires the verification of
  the grant application by the AOR/SO and PD/PI.
  The verification step has been replaced with a
  two business day period for checking the
  assembled application in NIH eRA Commons, after
  which the submission process will be complete and
  the application will automatically move forward
  to the Division of Receipt and Referral, Center
  for Scientific Review. Within the two day
  period, the AOR/SO will have the ability to
  Reject the application and stop further
  processing. PD/PIs must work through the AOR/SO
  to Reject an application.