MeckMail Training

1
MeckMail Training

• Additional Features Training

2
Agenda

• Conversations
• Reply Options
• Quick Reply
• Show details
• Report Spam
• Removing Label within
• e-mail
• Email Options

• Searching
• Account Folders
• Groups
• Settings
• Account Activity Details
• Chatting
• Links at the top of the page

3
Starred Conversations

• Did you know if you put stars beside more than
  one email in a conversation, all those starred
  sections will stay open and NOT stack!

4
New Responses to Conversations

• Did you know if you are reading a conversation
  and a new reply comes in, a notice will appear at
  the bottom right of your screen asking you if you
  want to update your conversation to include the
  new email?

5
Deleting Messages within a Conversation
Click here to delete a single message within a
conversation.

• Users can delete individual messages within a
  conversation by clicking on the down arrow beside
  Reply and choosing Delete this message.
• This will only delete the selected message and
  not the entire conversation.

6
Reply Arrow
Click here for more options when replying to
e-mail.
Click here to reply to e-mail messages.

• Reply options are located in the top right hand
  corner of all e-mail you receive.
• Click the drop-down arrow for options when
  replying to e-mails.

7
Reply Options
The drop down arrow includes the following
options

• Print
• This option will put the e-mail conversation in a
  printer friendly format.
• Delete this message
• This option will let the user delete the current
  e-mail.
• Report Phishing
• This option will report the e-mail as phishing
• Show original
• This options shows the original communication
  with the current reply.
• Message text garbled
• This option shows the message if the content is
  unreadable due to encoded formatting.

• Reply to all
• This option will send your reply to anyone who
  was sent the originating e-mail.
• Forward
• This option will send your reply and forward the
  original message to a new recipient.
• Reply by chat to Sender
• This option will let you send your reply in chat
  form.
• Filter messages like this
• This option will walk the user through a wizard
  to set up a filter.

8
Quick Reply

• Gmail has a quick reply option at the bottom of
  each e-mail.
• The user can click on any of these links to
  quickly reply, reply to all, forward, or reply by
  chat to any e-mail he or she has received.
• This option is another location to perform the
  same actions that can be performed by clicking
  the down arrow beside Reply at the top of the
  e-mail.

9
Show details
Click here to see the details of the e-mail.

• Show details is located on the top right-hand
  side of the e-mail beside the time.
• Users can click on show details to see additional
  information about the e-mail such as e-mails
  addresses of the senders and the recipients, the
  date, and subject of the e-mail.

10
Hide details
Click here to see the details of the e-mail.

• Show details changes to hide details once the
  user clicks on the option.
• Click on hide details to go back to revert back
  to hiding the details of the e-mail.

11
Reporting Spam
If you receive Spam, select the Messages check
box and then click the Report Spam button. This
will prevent you from receiving Spam from this
address in the future.
12
Removing Labels in an e-mail
Labels assigned to THIS e-mail. Click on the X
to remove the label while working in the e-mail.
Click here to delete a single message within a
conversation.

• Any labels assigned to a conversation will be
  shown in the top left corner of the e-mail beside
  Google.
• Users can remove these labels while working in
  the e-mail by clicking on the X beside the name
  of the label.

13
E-mail Options
These links will perform the functions as
described below. Expand all will toggle to
Collapse all. Click Collapse all to revert the
conversation back to the collapsed version.

• There are several useful tools on the right side
  of the screen when viewing your e-mails.
• New window this link will open your e-mail in a
  new window.
• Print all this link will format the
  conversation in a printer-friendly version with
  all e-mails in the conversation displayed.
• Expand all this link will expand the
  conversation so that all e-mails in a
  conversation are shown.
• Collapse all this link revert the expand all
  command back to the collapsed default view.
• Forward all this link will forward the entire
  conversation and not just the e-mail you are
  currently viewing.

14
Searching for an E-mail

• What can I search for?
• Email subject
• Email contact (to or from)
• Keyword

15
Search Options

• Sometimes you need more search options than just
  typing in a name or keyword into the search box
  so that you can narrow your results.
• Click on Show search options.
• Fill in what you need.
• Click Search Mail.

16
Contacts

• Contacts have 3 built in groups
• My Contacts
• My Contacts is where you can add people to your
  address book either from one of the other groups
  or just by adding a new address.
• Suggested Contacts
• Contacts are automatically added to this group
  every time you compose or reply to a new email
  address.
• Most Contacted
• For addresses you correspond with frequently,
  they are automatically added to your Most
  Contacted group.
• You can also make your own groups, such as the
  TRT group shown to the left.

17
Moving Suggested Contacts
3.
2.
1.

• To move Suggested Contacts to My Contacts
• Click on Suggested Contacts on the left.
• Click Select All
• Click Move to My Contacts

18
Creating Groups

• Must have contacts in My Contacts before you
  create groups!
• Click on
• Add name of group when prompted.
• Click OK.

19
Adding to Groups

• Click on group name.
• Type name of contacts.
• Will only show people in My Contacts!

20
Deleting Groups

• Click on a Group
• Click on Delete group

21
Settings
Click here to access the Settings

• Users can change settings in their individual
  e-mail accounts on the settings page.
• Users MUST save the settings for the changes to
  take effect.

22
Settings, Cont.
Click here to change the language used in your
account.
Click here to change the language used in your
account.
23
Settings, Cont.

• Choose if you would like to show all pictures or
  only pictures for chosen contacts.

• Choose to include a signature in your e-mail
  messages here.
• If you choose to include a signature, click the
  radio button beside the text box and input your
  signature in the box.

• Choose if you would like to show an indicator for
  messages sent to a mailing list.

24
Settings, Cont.

• You can choose to change the encoding for out
  going messages here, but he default setting is
  the recommended choice.

Click here to cancel any changes you do not wish
to take effect.
Click here to Save any desired changes.

• Once you have made all of the changes you would
  like to make to your setting, you must click on
  Save Changes for the adjustments to take
  effect.
• If you have made changes, but you do not wish to
  keep them, click on Cancel.
• Remember, no changes will take effect if you do
  not click on Save Changes.

25
Settings, Labs

• Need more features? Check out the labs!

26
Account Activity Details
Click here to view details of your e-mail account.

• Users can view account activity and details by
  clicking on Details at the bottom of the screen
  under the Inbox.
• This screen will show users the following
  information
• How many times their account has been viewed
• The IP address that was used to open account

27
Viewing the Details
Click here sign out of all other e-mail sessions
you may have open.
The access type, IP address, and date and time
your e-mail account was accessed are listed here.

• If you forgot to log out of your MeckMail
  account, you can close your account from any
  computer with Internet access.
• Click on Sign out all other sessions to close
  any other session you may have open or you forgot
  to close.
• Recent activity displays how your account was
  accessed, the IP from which it was accessed, and
  the date and time the account was being used.

28
Chatting
Chatting Symbols
The contact person is online.
The contact person is not online.
Chatting Contacts
Your are chatting with the contact person.

• Gmail has a chatting feature.
• Chatting provides a quick and easy way to carry
  on a conversation with someone else without
  having to send an e-mail.
• All chats are recorded and can be accessed under
  the Chats folder on the left side of the screen.

29
Links to other Google Products

• Our new MeckMail account comes with some other
  great products.
• Click on the links at the top of the page to
  access these new features.
• You access your Start Page, Calendar, Documents,
  and Sites by clicking on the links at the top of
  the page.

30
Start Page

• Users can create their own start page.
• You can add stuff that is interesting to you.
• Click on Add stuff to add gadgets that you would
  like to see frequently.

31
Start Page, Cont.

• Click on Add it now to add any gadgets you
  would like to have on your homepage.

• You can filter choices by choosing categories on
  the left side of the screen.

32
Documents

• Google Docs is available to all MeckMail users.
• Google Docs provides word processing,
  presentation, and spreadsheet applications.
• A major benefit of using Google Docs is the
  ability to collaborate with other users.

33
Sites
Click here to access sites you have created in
Google Sites.
Click here to browse sites within the mcpsweb.org
domain.

• Google Sites is also available to all MeckMail
  users.
• Users can create simple websites in a matter of
  minutes using this application.
• Sites are automatically posted on the Internet
  and a URL is generated.
• When you click on the Sites link, all of the
  sites you have created will be listed.
• Users also have the ability to browse sites
  within the mcpsweb.org domain.

34
Calendar

• The MeckMail calendar is available to all users.
• You can add events and get e-mail reminders.
• Users can also access calendars for other users
  that they have made public.