ARIZONAS SELFASSESSMENT FOR NCLB PROGRAMS

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ARIZONAS SELF-ASSESSMENT FOR NCLB PROGRAMS

• SIX-YEAR COMPLIANCE MONITORING CYCLE

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Purpose of the Monitoring Cycles

• Compliance Monitoring
• Technical Assistance
• ADE Oversight of NCLB Programs

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Our GOAL is

• To consistently implement the monitoring process
  with all LEAs by utilizing
• 6-year Compliance Monitoring Cycle
• On-site reviews
• Monitoring procedures
• Technical assistance

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ADE/AAD views monitoring as

• A formative process to gather data and to review
  practices of an LEA in order to
• Ensure compliance
• Identify areas of non compliance
• Identify Technical Assistance Needs
• Follow-up on areas of non compliance
• Provide Assistance

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ADE/AAD does not view monitoring as

• Target Practice
• Best Practices
• Looking beyond the requirements of the law

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Continuous Monitoring of NCLB Programs Occurs
When ADE Specialists

• Review and approve fiscal applications and
  completion reports
• Review audit findings
• Review and approve LEA Consolidated Plans
• Review consolidated reports
• Review AYP, AZ Learns, and MAP data and school
  improvement information
• Answer phone calls and e-mails

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THE 6-YEAR CYCLE

• Cycle 1 Policies and Procedures Verification
• Cycle 2 TA Schools, SW Schools, Professional
  Development and HQ Teachers
• Cycle 3 School Improvement

• Cycle 4 - On-Site Monitoring
• Cycle 5 Completion of On-Site Monitoring
  Compliance Activities
• Gifted programs
• Cycle 6 ELL Programs Private Schools

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The Monitoring Process
Cycles 1, 2, 3, 5, 6 Checklists Worksheets
Documentation Assurances Follow-up
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Cycle 4 On-site visit

• On-site protocol
• Staff interviews
• Findings
• Follow-up

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QUESTIONS?
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NCLB MONITORING CYCLE 1

• Policies and Procedures

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Letter

• Explains monitoring process
• Lists required documentation
• Lists activities
• Provides directions for completing checklists and
  worksheets
• States due date

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Statement of Assurance

• Verification of compliance
• Lists documentation needed
• Lists due date
• Must be signed by authorized General Statement of
  Assurance Signer
• Returned to ADE with documentation

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Checklists

• LEAs and Schools use to determine compliance with
  NCLB
• Schools are responsible to their LEAs
• LEAs are responsible to ADE
• Mail to ADE when completed

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LEA Title I ParentInvolvement Policy

• Developed by collaborating with parents,
  teachers, administrators, and community members
• Coordinates and integrates parental involvement
  strategies under Title I with other programs
• Involves parents in the activities of the LEA
  and Title I schools

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Title I School Parent Involvement Policy and
School-Parent Compact

• Worksheet to be used by schools within an LEA
  turned in to LEA
• LEA compiles results from worksheets and records
  on checklist
• Checklist turned in to ADE with Statement of
  Assurance, 10 of LEAs Title I schools Parent
  Involvement Policies, and 10 of School-Parent
  Compacts

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LEA Title I School Parent Involvement Policy and
School-Parent Compact Checklist

• The LEA ensures that
• All Title I Parent Involvement Policies were
  developed with involvement of parents
  distributed to parents and agreed upon by
  parents
• Each Title I school held an annual meeting to
  explain the Title I program
• Each Title I school involves parents in the
  planning, review, and improvement of Title I
  program and parental involvement activities

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LEA Title I School Parent Involvement Policy and
School-Parent Compact Checklist

• Some items that must be included in the compact
  are
• How the school will provide high quality
  instruction
• The importance of communication between teachers
  and parents
• Opportunities for parents to volunteer and
  observe classroom activities

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Homeless Education Policy and Procedures Checklist

• Policy must ensure that
• homeless students are not
• segregated or stigmatized
• Are immediately enrolled, and
• Receive transportation if needed

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Homeless Education Policy and Procedures Checklist

• LEA Homeless Liaison must ensure that
• Homeless children and families receive services
• Parents of homeless children are informed of
  educational and related opportunities for their
  children
• Public notice of rights of homeless students is
  disseminated in the community

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Compliance Activities Worksheet

• Completed by LEA
• Lists all items that are out of compliance and
  how the LEA intends to bring each item into
  compliance
• Request for technical assistance
• Returned to ADE with all checklists and
  required documentation

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Final Recap

• Cycle I deals with policies and procedures
• All checklists will be returned to ADE with the
• Compliance Activities Worksheet
• LEA Title I Parent Involvement Policy
• 10 of School Parent Involvement Policies and
  School-Parent Compacts
• LEA Homeless Education Policy
• Signed Statement of Assurances

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• If you have any questions or problems, please
  dont hesitate to call or e-mail your Education
  Program Specialist

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NCLB MONITORING CYCLE 2

• Targeted Assistance
• Schoolwide
• Professional Development
• Qualifications for Teachers
• and Paraprofessionals

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Cycle 2 Documentation

• The LEAs procedure for identifying eligible
  students in a Targeted Assistance School
• 10 of LEAs Schoolwide plans
• Notice to parents that their child has been
  taught by non-HQd teacher 4 or more weeks
• Description of the LEAs professional development
  needs assessment and the results

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Various Types of Plans

• NCLB Interim Plan (LEA Level)
• NCLB Final Consolidated Plan (LEA Level)
• Schoolwide Plan (School Level)
• School Improvement Plan (School Level)

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Schoolwide Plan Components

• Schoolwide reform model strategies for all
  children based on Scientifically Based Research
• Comprehensive Needs Assessment
• High quality and ongoing Professional Development
  that is sustained, intensive and classroom
  focused.
• Effective, timely and additional assistance for
  students who have difficulty achieving
  proficiency and advanced levels
• Instruction by highly qualified teachers
• Strategies to attract highly qualified teachers
• Inclusion of teachers in decisions about the use
  of academic assessment for improving student
  achievement
• Strategies to increase parent involvement
• Plans for assisting preschool children in the
  transition from early childhood programs to
  elementary schools
• Integration of Federal, State and local services.
• School support team or other technical assistance
  provider
• 12. Funding

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Schoolwide Points to Keep in Mind

• 40 or above level of poverty
• 1 year planning prior to implementation
• All teachers and instructional paras are
  considered Title I staff must be HQd
• Professional Development is for all staff
  including administrators
• Blending of funds proportionately
• Involvement of parents in all aspects

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Comprehensive Needs Assessment

• Process that gathers and analyzes multiple
  sources of data to determine areas of need
• Possible sources to review
• Student achievement data
• AZ Standards and Rubrics for School Improvement
• Attendance data (student and staff)
• Teacher credentials and skill areas
• Parent involvement
• Areas of strength and weakness
• Schedules
• Curriculum alignment
• Discipline and serious incidents
• Budget, etc.

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Parent Notification Non-HQd Teacher 4 weeks

• Brief explanation of the HQd provision of NCLB
• Name of school and teacher
• Length of time the teacher has been teaching at
  school
• Statement that teacher does not meet NCLB HQd
  criteria
• Assurance that teacher is certified in areas of
  instruction
• Assurance that teacher is actively working
  towards meeting the HQd criteria

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NCLB HQ for Teachers

• Arizona HQ Teacher Attestation
• Arizona HQ Teacher HOUSSE Rubric
• Individual Teacher Plan
• Principals Verification of HQ
• HQ Teacher Summary Report
• LEA Plan for HQ Teacher

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Determining Professional Development Needs

• Conduct a Needs Assessment that looks at
• a. Student academic performance using
  multiple measures
• b. Student learning styles
• c. Teacher qualifications, knowledge,
  skills related to instruction, and
  awareness and readiness to implement SBR
  and Best Practice Models

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NCLB Monitoring CYCLE 3

• Title I School Improvements Planning
• Notice to parents regarding schools
• in improvement

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Documentation Needed

• LEAs list of all schools in school improvement
• Sample notice to parents regarding schools in
  improvement

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NO SCHOOLS IN MPROVEMENT?LEA NOT IN IMPROVEMENT?

• Complete the front page of the checklist
• Complete top of page 2
• Send in documentation

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Parent Notification of School Improvement Status

• Use State approved form

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Supplemental ServicesSchool Improvement

• Definition
• 
  - Free extra academic
  assistance that the school provides to assist
  eligible students in a designated school to help
  him/her improve academic performance. This
  assistance is provided through classes or
  tutoring offered outside the regular school day
  (before or after school, weekends or summer
  school).

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Who are the instructors or tutors provided
through supplemental services?

• Parents select the service provider from a list
  approved by the Arizona Department of Education.
  (The school does not identify a provider for the
  parent)

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NCLB MONITORING CYCLE 4

• On-Site Visit

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2007 On-Site Review Protocol

• Final Consolidated Plan
• Schoolwide Programs
• Targeted Assistance Programs
• School Improvement
• Parental Involvement
• Qualifications for Teachers and Parapros
• Private Schools
• Professional Development Plan
• Innovative programs
• Homeless Children and Youth
• Fiscal Requirements

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On-Site Review Protocol Appendices
Migrant Education Johnson OMalley Act
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Compliance Activities Worksheet (CAW)

• Complete CAW for any items in protocol marked in
  partial compliance or out of compliance
• Complete all of the compliance activities within
  1 year from the on-site visit

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NCLB MONITORING CYCLE 5

• Gifted Programs
• Follow-Up Compliance Activities from On-Site Visit

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Scope and Sequence

• Required for all school districts
• Not required for charter schools
• unless they choose to apply for state gifted
  funds

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Compliance Activities from On-Site Visit

• Complete all compliance activities from Cycle 4
  NCLB Monitoring
• Send appropriate documentation to ADE for review.
• Ensure that you receive a letter stating you met
  the requirements from the on-site visit.

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NCLB MONITORING CYCLE 6

• ELL Requirements
• Private Schools

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English Language Learners

• Home Language Survey
• Enrollment form
• Procedures for identifying and reclassifying ELL
  students
• Parent notification and consent of placement in
  an ELL program
• Sample form documenting 2 years of monitoring FEP
  students

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English Language Learners Contd

• Sample of parent notification of reclassification
  as FEP
• WICP
• AMAO Notification
• English Language Proficiency Assessment
  Attestation

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Private Schools

• LEAs must provide a list of private schools
  within boundaries.
• Title I-A
• Title II-A
• Title III-A
• Title IV-A
• Title V-A
• Not required for Charter Schools

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Consultation with Private Schools

• Identify needs of students and teachers
• Discuss services and service delivery mechanisms
• Continue to meet
• Maintain documentation
• Retain control over federal funds
• Provide equitable services
• Services benefit the children not the private
  school

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Bobbie OrlandoNCLB Compliance Manager602-542-439
2bobbie.orlando_at_azed.gov