SSEM User Advisory Committee

1
SSEM User Advisory Committee

• September 29, 2006
• Denise Marrali
• SSEM Software Support

2
Agenda

• Welcome Introductions
• End User Requirements
• ProgressBook Roles
• District Administration
• New Security Level
• Security Level Grid
• Order Form Types
• Order Forms Within a Type
• SSEM Icon on the Dashboard
• FAQ Button
• User Banks
• Form Changes
• Revised Finalization
• Reports
• EMIS Tools
• SSEM User Committee Meetings
• Questions Answers

3
Welcome Introductions

• I would like to welcome all of you to the first
  SSEM User Committee Meeting for the
  2006-2007 school year
• Currently there are 9 districts in the NEOnet
  consortium using the SSEM software
• New to the NEOnet consortium and the SSEM
  software is Cuyahoga Heights Local Schools in
  Cuyahoga County. Welcome!

4
End User Requirements

• This is just a reminder that the SSEM software is
  still at 7.05 for Windows XP
• In order to stop the updates, the user must open
  up Adobe Reader and select
• Edit
• Preferences
• Updates
• Check
• Do not automatically check for critical updates
  or
• Notify me of critical updates before downloading

5
ProgressBook Roles

• Teacher must have a real or artificial classroom
  to see students in SSEM
• Clerk no longer allows access to students in SSEM
  (HelpDesk ticket)
• Principal gives user access to entire district in
  SSEM
• Guidance gives user access to entire district in
  SSEM through the SSEM login. (HelpDesk ticket)
• The Admin role has been changed to allow any
  staff member with admin privileges to view their
  scheduled classes.

6
District Administration

• The SSEM Administration Page has many new
  features for the district and include
• New EMIS Security Role
• Security Level Settings Grid
• Order Forms and Types
• Set Up District Banks
• Maintain Staff Accounts

7
New Security Level
8
Security Level Grid
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Order Form Types
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Order Forms Within a Type
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District Banks

• The District Banks consist of goals, objectives,
  and accommodations.
• All the districts have been preloaded with the
  ODE state approved accommodations.
• The district must decide on whether you want
  users in each building to have access.
• District goals and objectives must be entered by
  and admin.

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District Banks - Accommodations
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SSEM Icon on the Dashboard

• ProgressBook Grade book users now have a new icon
  on their dashboard. When you hover over the icon
  the message reads that there are unviewed forms
  for the student. This means that the student has
  a current finalized IEP on file.
• In order for the regular teacher to read the IEP
  on file, the user must be given Level 100 or 200
  in SSEM.
• Finalized IEPs are found under the View Tool.
• Once the user has read (opened) the finalized
  packet, the icon will not appear on the dashboard
  as the icon only notes a finalized form the user
  has not read. There is an enhancement item on
  the list for an icon that would always appear on
  the dashboard for a child with a finalized form
  (unopened or opened).

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SSEM Icon
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FAQ Button

• The question mark in the upper right hand corner
  of the SSEM homepage now has a link to the FAQ
  (SSEM Frequently Asked Questions) page.
• This FAQ page will be updated as the software
  continues to evolve.
• If you have any suggestions to add please email
  them to me.

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FAQ Button
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User Banks

• User Banks are found under Setup Options on the
  SSEM homepage.
• Users are able to set up goals, objectives, and
  accommodation banks.
• Banks are accessible from the PR07 Pg 2 Goals and
  Objectives page and the PR07 Pg7 Testing Page.
• Existing User banks will show up as Imported
  Banks. User can then associate them into groups.

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User Banks Screen
19
Form Changes
20
Revised Finalization

• The Finalized Forms Tools has been changed to now
  prompt the user when selecting EMIS/IEP to
• Create New if any of the necessary forms are
  missing
• Use Previous Form if the user is adding a form to
  a finalize group
• All forms in the IEP Form Group are now included
  in the EMIS/IEP selection.

21
Finalize Forms Screen
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Reports

• Once the IEP is finalized for the student, two
  reports can be run
• IEP due date
• Accommodations report
• Selections for these reports can be sorted by
• Building
• Student name
• Grade
• Date

23
Reports Screen
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EMIS Tool

• The EMIS Tool has the ability to
• Run EMIS Data Collection Reports
• Create the EMIS Data Collection Form
• EMIS Admin can correct information
• EMIS Admin can Print forms
• The Import EMIS data is not completed yet.

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EMIS Data Collection Report
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SSEM User Meeting Dates

• SSEM User Committee Meeting will be held from
  830 to 1200 in 17/19 of the Summit County
  Educational Service Center on the following
  dates
• Monday, December 4, 2006
• Monday, February 26, 2007
• Friday, May 18, 2007

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Questions Answers