vehicle board presentation to buy 760's

1
Constellation Space Suit System Pre-Proposal
Conference
July 30, 2007
Jeff DuttonSEB Chair Jim Gips Contracting
Officer John Moore Price Analyst
2
Safety and Administrative Information
Restrooms can be found in the hallway outside
this ballroom Fire exits are the front entrance
and side exit doors. In the event of a fire, you
must move at least 75 ft away from the building
Fire Exits
Fire Exit
Fire Exit
Restrooms
3
Agenda

• Welcome
• Safety and Administration Information
• Source Evaluation Board Membership
• Orientation
• CSSS Scope
• Reference Suit System Approach
• EVA Systems Project Office
• Requirements Flow
• Acquisition Milestones
• CSSS Contract Structure
• DRFP Highlights
• Potential Changes to Final RFP
• Cost Presentation CSSS Draft RFP Cost
  Highlights
• Comments and Questions
• Closing Remarks

4
Disclaimer

• These slides are not to be interpreted as a
  comprehensive description of the requirements in
  the Draft Request for Proposal (DRFP)
• To the extent there are any inconsistencies
  between this briefing and the future
  solicitation, the solicitation will govern

5
CSSS SSA and SEB Membership

• Source Selection Authority (SSA)
• Doug Cooke, Deputy Associate Administrator of
  NASAs Exploration Systems Mission Directorate
  (ESMD)
• Source Evaluation Board (SEB) Membership
• Jeff Dutton, Chair
• Jim Gips, Contracting Officer
• Tom Carrington
• Brian Johnson
• Raul Blanco
• Randy McDaniel
• Steve Nunez
• Sylvia Aragon, Recorder
• John Moore, Price Analyst

6
Orientation

• The purpose of this pre-proposal conference is to
  help industry understand the Governments
  requirements
• Questions
• Any response to verbal questions during the
  conference shall not be construed as an official
  answer
• Submit written questions to the Contracting
  Officer as described in the cover letter to the
  Draft RFP
• Official responses to written questions received
  by the Contracting Officer will be posted to the
  Constellation Space Suit System (CSSS)
  procurement website
• Post RFP release, responses will be posted as an
  amendment to the RFP

7
Orientation (cont.)

• Points of Contact
• Contracting Officer James Gips
• Contract Specialist Sylvia Aragon
• SEB email address jsc-csss-seb_at_mail.nasa.gov

8
Orientation (cont.)

• Ombudsman (NFS 1852.215-84) before consulting
  with an ombudsman, interested parties must first
  address their concerns, issues, disagreements,
  and/or recommendations to the Contracting Officer
  for resolution If resolution cannot be made by
  the Contracting Officer, interested parties may
  contact the installation ombudsman
• Installation Ombudsman
• Lucy Kranz, Associate Director (Management),
  Building 1, Room 957B, telephone [phone]

9
CSSS Scope

• Design, Development, Test and Evaluation (DDTE)
  of a space suit system and associated EVA
  equipment including vehicle interface equipment
  and associated ground support equipment to
  support the Constellation Program (CxP)
• Support two types of missions
• Crew Exploration Vehicle (CEV) crew transfer
  missions to the International Space Station (ISS)
• Initial lunar missions
• Production of CSSS hardware and components (test,
  training, and flight)
• Sustaining engineering and processing for CSSS
  hardware

10
Reference Suit System Approach

• The CxP-approved architecture is a single space
  suit system with two configurations which share
  many components
• Configuration 1 Launch, Entry, and Abort
  (LEA)/0-G EVA
• Configuration 2 Initial lunar surface EVA
• A space suit system has major potential
  advantages over the Shuttle approach of separate
  suits for LEA and EVA
• A minimum set of hardware required to meet all
  mission phase requirements
• The EVA Systems Project has developed a reference
  approach for the development of CSSS hardware
  (reference CxP 72176, Constellation Program EVA
  System Architecture Description Document)
• The reference approach was developed as a proof
  of concept and a point of departure, not a final
  design
• The reference approach will be updated in the
  Fall the updated reference approach will be
  included in the Final RFP, if it is available
• The Deliverable Items List (DIL) in the Draft RFP
  was developed using the reference approach
• Section L (TA5 and L.G.4) requests Offerors to
  provide their suit architecture based on the
  requirements in the SOW, this includes an updated
  DIL

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Reference Suit System Approach Configuration 1

• Umbilicals and Secondary Oxygen Package (SOP)
• Universal umbilical connectors on umbilicals and
  vehicles
• Long, closed-loop umbilical (TBD) (two for EVA)
• Short, closed-loop umbilical (per crewmember)
• SOP/Emergency oxygen
• Umbilical provides, breathable gas, cooling
  water, power and comm
• Umbilical provides tether function

Enhanced helmet hardware Thermal Micrometeoroid
Garment (TMG) (Contingency EVA) - Helmet
feed-port (120 hr survival) (TBD) - Analog comm
cap - Open flip visor - Inserts for head-impact
protection -
Concept Drawings of the Suit System Reference
Configuration Constellation Suit System Team -
26 Oct. 2006

• Pressure Garment Subsystem (PGS)
• Two Umbilical connections (make before break
  and buddy breathing) provide breathable gas,
  cooling water, power, and comm
• On-suit pressure regulation
• TMG/multi-layer insulation (MLI) similar to EMU
• Waist-entry soft upper torso (SUT) (patterned
  convolute, body seal closure w/multiple sizes)
• Phase VI gloves (updated certification)
• Common lower torso assembly (LTA) (integrated
  waist/hip/leg - bearing hip with convolute joint)
• Walking boot
• Extraction harness with attached Personal
  Floatation Device (PFD)
• Separate terrestrial exposure suit
• Waste containment with Maximum Absorbency Garment
  (MAG)

Liquid Cooling Garment (LCG) and possible Bio-Med
Sensors
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Reference Suit SystemApproach Configuration 2
Power/Communications, Avionics, and
Infomatics Lithium Ion Batteries - C3I
processing in PLS - Expanded set of suit sensors
- Advanced Caution and Warning - On-suit
productivity enhancements -
Enhanced Helmet hardware TMG and lighting
- Heads-Up-Display - SUT-integrated audio -
Umbilicals and SOP Same hardware as
Configuration 1
Enhanced PGS/Softgoods TMG/MLI for relevant
environment - Rear entry lunar SUT with waist and
scye bearings - Wear/abrasion resistant softgoods
- Second generation arm patterned convolute joint-
Concept Drawings of the Suit System Reference
Configuration Constellation Suit System Team -
26 Oct. 2006
Primary Life Support (PLS) Assembly High
pressure gaseous oxygen - Spacesuit water
membrane evaporator (SWME) - Rapid Cycle Amine
(RCA) - Potable water tank -
Hardware detailed text represents changes or
additions of hardware (colored darker blue or
purple) to the LEA configuration
Enhanced LCG and Bio-Med Sensors
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EVA Systems Project Office - status

• EVA Level III Systems Requirements Review (SRR)
  completed
• System Requirements Document (SRD) baselined and
  updated post SRR
• Requirements Analysis Cycles 1 and 2 completed
  results are being posted in the technical library
  as they become available
• EVA Level IV SRR in process and will be completed
  prior to RFP release
• Element Requirements Documents (ERDs) are in
  draft form and out for internal review
• ERDs will be baselined after the completion of
  SRR and will be available with the RFP
• EVA System Design Review (SDR) will be executed
  from November 2007 to February 2008
• EVA to CEV Interface Requirements Document (IRD)
  baselined

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Requirements Flow
15
Constellation EVA Systems Project Office
EVA Systems Project Manager Deputy Project
Manager
1.1
Technical Authority Chief Engineer SMA HMDE
Secretary
Space Life Sciences
Admin
Crew Office
Operations
GRC Lead
Contracting Officer
Education and Outreach
SEI and VV
Project Planning Control
SRQA
Testing and Facilities
1.2
2.0
3.0
10.0

• COTR
• Budget
• Risk Mgmt
• Config Data Mgmt

Level 3
Technology Development
4.0
Level 4
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Acquisition Milestones
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CSSS Contract Structure
Option 1 - Configuration 2 (8 yrs.)
Delta SRR Lunar Capabilities
CxP IOC
Human Lunar Return

• Option 1
• Configuration 2 DDTE, initial hardware
  delivery, and sustaining engineering
• Milestone driven CPAF

Note Years are shown as Government Fiscal Years
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CSSS Contract Structure Basic Period

• Performance-based requirements include
• DDTE for CSSS hardware
• DDTE of LEA and 0-G capabilities (Configuration
  1)
• DDTE of initial surface capabilities
  (Configuration 2 ) through Delta SRR (2008
  2010), as required for commonality of design
• Production of flight hardware for CxP Initial
  Operational Capability (IOC)
• Sustaining engineering begins with completion of
  first production unit
• Technology Development, Special Studies, and Tool
  DDTE (IDIQ)
• Period of performance 6/2008 through 9/2014
• Contract type Cost Plus Award Fee (CPAF) (AF End
  Item Contract)
• Fee payments based on selected milestone
  accomplishments
• Areas of Emphasis will be issued to indicate
  specific areas of concern prior to each award fee
  period that will be limited in number and
  directly related to the desired outcome
• Final award fee determination, which supersedes
  all interim determinations, based on completion
  of end item (Initial Operational Capability
  mission)

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CSSS Contract Structure Option 1

• Performance-based requirements
• Continued DDTE of Configuration 2 from
  completion of Delta SRR action items through
  delivery of hardware for Human Lunar Return
  mission
• Production of flight hardware for Human Lunar
  Return mission
• Sustaining engineering begins with completion of
  first production unit
• Technology Development, Special Studies, and Tool
  DDTE (IDIQ)
• Period of performance 10/2010 9/2018
• Option 1 will have a starting date range rather
  than a specific start date
• Contract type CPAF (AF End Item Contract)
• Fee payments based on selected milestone
  accomplishments
• Areas of Emphasis will be issued to indicate
  specific areas of concern prior to each award fee
  period that will be limited in number and
  directly related to the desired outcome
• Final award fee determination, which supersedes
  all interim determinations, based on completion
  of end item

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CSSS Contract Structure Option 2

• Performance-based requirements
• Production of Configuration 1 fleet items
• Units will be ordered via IDIQ delivery orders
  (DOs)
• Production quantities determined by proposed
  technical approach and NASA-provided flight
  schedule
• Sustaining engineering and processing of
  completed fleet items
• Requirements ordered through IDIQ task orders
• Period of performance 10/2014 9/2018
• Contract type
• Production DOs will be CPAF or Firm Fixed Price
  (FFP)
• Plan to transition to FFP DOs when sufficient
  production cost data is available
• Sustaining engineering and processing task orders
  will be CPAF

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DRFP Highlights - J Attachments

• J-1 Statement of Work
• All performance requirements and majority of
  engineering standards are carried in the System
  and Element requirement documents
• The structure of this SOW mirrors the Work
  breakdown Structure (WBS) established in J-4,
  Work Breakdown Structure which is aligned with
  the EVA Systems Project Office (ESPO) WBS
• To accomplish this without repeating shall
  statements, some SOW sections refer to the
  shall statements in other SOW sections
• We expect costs to come in at the lowest level of
  the WBS
• SOW example

• 6.4.1.4 Pressure Garment Subsystem
• The Contractor shall design, develop, test,
  evaluate, verify, validate, certify, demonstrate
  readiness for acceptance, and deliver a Suit
  Element Pressure Garment Subsystem in compliance
  with SOW section 6.4 requirements
• In this example, charges related to the Pressure
  Garment Subsystem would be collected at WBS
  Section 6.4.1.4 rather than at Section 6.4

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DRFP Highlights - J Attachments

• J-2 Data Requirements Deliverables
• 81 DRDs encompassing all significant aspects of
  the project and phases of the mission
• J-3 Applicable, Guidance, and Informational
  Documents List
• Includes documents expected with next revision of
  the EVA SRD
• J-4 Work Breakdown Structure
• J-5 Acronym List
• J-6 Glossary
• J-7 Safety, Health, and Environmental Plan
• The Contractors approved Safety, Health, and
  Environmental Plan shall be fully followed from
  the first day of the contract award, including
  phase-in
• J-8 Award Fee Plan
• AF Tables for Basic and Option 1 should be
  completed to show the Offerors suggested
  milestone structure and fee for the milestones
• AF for Option 2 will be held in a separate fee
  pool with six month periods fee table to be
  proposed by the Offerors

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DRFP Highlights - J Attachments

• J-9 Small Business/Subcontracting Plan
• J-10 List of Facilities, Installation Accountable
  Property, and Services
• Draft RFP lists facilities available for use
• Offerors will propose the intended use, project
  phase, and estimated use dates for each facility
• J-11 Government Furnished Property
• J-12 Government/Contractor Design Transition Plan
• Outlines plan for transition of NASA-led design
  effort to CSSS contractor
• J-13 Integrated Collaborative Environment (ICE)
  Operating Environment
• Compatibility or use requirement for ICE suite of
  tools
• Details ICE tools
• Expected to be updated for Final RFP
• J-14 Reserved
• J-15 Critical Milestone Schedule

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DRFP Highlights - J Attachments

• J-16 Deliverable Items List
• Vehicle Interface Element (VIE) items for the
  Basic Period are considered fixed (reference
  Attachment L)
• Suit items are based on NASAs reference suit
  approach intent is for Offerors to propose suit
  DIL items per the Offerors suit approach
  (reference Attachment L)
• TBDs on VIE will be resolved prior to Final RFP
• Excel file included for use if desired
• J-17 Event Matrix
• Communicates events and crew size information
  necessary to plan for logistics, sustaining, and
  processing levels
• J-18 Personal Identity Verification (PIV)
  Procedures
• J-19 SRD/ERD Requirements Applicability and
  Verification Participation Matrix
• Identifies requirements responsibility
  (contractor, NASA, or joint)

25
DRFP Highlights - J Attachments and Errata

• J-20 Requirement Levels and Management
• Convey anticipated specification hierarchy,
  structure, and control
• Errata
• Documents required for evaluation of Draft RFP
  are available in the CSSS technical library
• Errata lists specific issues with documentation
  and the associated mitigation plan

26
DRFP Highlights B through M

• B.2 Contract Line Item Number (CLIN) Structure
  Propose cost and fee per CLIN
• B.3 Propose cost and fee for the Basic Period
  only
• B.7 Propose loaded labor rates by labor category
  by year
• B.8 Propose Contract End Items from DIL with
  not-to-exceed (NTE) prices per item per year in
  which they may be ordered
• B.9 Propose NTE price for full manifest delivery
  order
• F.5 CLINs 3 and 4 will not start until the Delta
  SRR is complete with all actions closed
• F.5 CLIN 6, provide no later than start date
  required to meet delivery schedule
• G.2 and J-18 PIV, new badging requirements
  understand that the process may be more lengthy
  than anticipated
• G.3 Base fee does not apply interim payments
  based on milestone performance provisional
  payments may be made under certain conditions
  all payments superseded by final AF determination

27
DRFP Highlights B through M

• H.4 Changes Clause threshold of 650K applies to
  cost only
• H.9 May renegotiate prices for CLIN 6 on a
  one-time basis
• Section K - fill out certifications
• L.6 Communications point of contact is James
  Gips all communications shall be in writing
• L.7 Proposal Acceptance Period - proposal good
  for 240 days
• L.9 Monitor page count limitations the SEB will
  not evaluate pages that exceed page limitations
  understand what counts for page limitations
• There is an error in the DRFP cover letter
• Is The adequacy of the proposal volume page
  guidelines specified in Section L clause L.9
• Should be The adequacy of the proposal volume
  page limitations specified in Section L clause
  L.9
• L.11 Observe proposal due dates
• L.12 Understand proposal marking and delivery to
  ensure timely delivery of proposals a call to
  the CO that the proposal is in transit would be
  appreciated

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DRFP Highlights B through M

• M.3 NASA may award without discussions
• M.4 Options will be evaluated as part of overall
  cost and price
• M.5 Evaluation factors
• Mission suitability - scored on 1000 point system
• Technical Approach 500 points
• Management Approach 300 points
• Safety and Health 100 points
• Small Disadvantaged Business (SDB) Participation
  and Small Business (SB) Plan 100 points
• Past Performance adjective scale
• Cost/Price evaluated on cost realism
• Factor comparison
• Mission Suitability and Past Performance when
  combined are significantly more important than
  Cost/Price
• Mission Suitability is more important than Past
  Performance
• Past Performance and Cost/Price are approximately
  equal in importance

29
Potential Changes to Final RFP

• IDIQ ordering periods in the Basic Period and
  Option 1 are limited by statute to five years
• This will require a break up into IDIQ blocks of
  no more than five years per block
• This will result in an alterations to the CLIN
  structure for the Basic Period and Option 1. The
  form of the alteration has not been determined at
  this time
• It is believed that the revised CLIN structure
  will not create additional burden in proposal
  development
• Clause updates

30

• COST PRESENTATION

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CSSS Draft RFP Cost Highlights

• General Highlights (Volume IV Cost)
• CLIN 1 is Completion Form (Basic Period)
• CLIN 2 is IDIQ (Basic Period)
• CLIN 3 is Completion Form (Option Period 1)
• CLIN 4 is IDIQ (Option Period 1)
• CLIN 5 is IDIQ for Sustaining Engineering and
  Processing (SEP) (Option Period 2)
• CLIN 6 is IDIQ NTE for Production Effort (PE)
  (Option Period 2)

32
CSSS Draft RFP Cost Highlights

• Contract Year 1 is four months (CLINs 1 and 2)
• All other Contract Years align to the
  Governments Fiscal Year (all CLINs)
• Definitions
• Major Subcontractor 80 Million and above
• Minor Subcontractor less than 80 Million
• Inter-company effort is considered to be
  subcontract effort for cost proposal purposes
• Cost Proposal Data Required
• Offerors Pricing Model (OPM) required from the
  Prime Offeror and ALL Subcontractors of 80
  million or more (i.e., Major Subcontractors )
• Excel Pricing Model (EPM) Templates required from
  Prime Offeror, Major Subcontractors, AND Minor
  Subcontractors identified by the Offeror as
  necessary to fulfill the 80 detailed cost
  proposal requirement

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CSSS Draft RFP Cost Highlights

• The 80 detailed cost proposal requirement
• The EPM Workbooks and Templates are considered to
  be a detailed cost proposal
• Excluding government-specified RFP costs and CLIN
  6, Offerors must provide detailed cost
  proposals on at least 80 of the proposed
  contract value counting Prime Offeror, then Major
  Subcontractors , and then Minor Subcontractors

34
CSSS Draft RFP Cost Highlights

• Excel Pricing Model (EPM) Overview
• Four Workbooks (will walk through EPM shortly)
• Workbook 1 applicable to CLIN 1 (BP CF) and
  CLIN 2 (BP IDIQ)
• CLIN 2 utilizes Table L4-6 hours and Non Labor
  Resources (NLRs) mandated per the RFP
• Workbook 2 applicable to CLIN 3 (OP1 CF) and
  CLIN 4 (OP1 IDIQ)
• CLIN 4 utilizes Table L4-7 hours and NLRs
  mandated per the RFP
• Workbook 3 applicable to CLIN 5 (SEP) and CLIN
  6 (PE)
• Workbook 4 supporting detail documentation

35
CSSS Draft RFP Cost Highlights

• General Highlights (Volume V Technical
  Resources Volume)
• REQUIRED OF PRIME OFFEROR ONLY
• Prime MUST integrate and include ALL
  subcontractor data within Volume V
• Data Required
• Technical Approach (TA) data
• Basis of Estimate (BOE) data (full time
  equivalents (FTEs) and NLRs)
• Resources (R) data

36
CSSS Draft RFP Cost Highlights

• Table L5-3 identifies at what SOW level specific
  kinds of data (TA, BOE, or R) is required
• SOW 6.4.1.7 requires specific breakdown of
  resources data by specific software and
  non-software resources
• Software resource requirements associated
  specifically with meeting requirements set forth
  in CxP 70022-01, Constellation Command, Control,
  Communication, and Information (C3I)
  Interoperability Standards Book, Volume 1
  Interoperability Specification, Appendix E7 C3I
  Interoperability Requirements Applicability to
  EVA (one Template Resources Template (TRT))
• All remaining software resource requirements (one
  TRT)
• All other resource requirements excluding all
  software resource requirements (one TRT)
• Total summed resource requirements for SOW
  6.4.1.7 (one TRT)
• Table L5-4 Government has provided Standard
  Labor Categories (SLCs) to be used by Offerors

37
CSSS Draft RFP Cost Highlights

• Points of Emphasis
• TRT data (Volume V) is expected to match cost
  data (Volume IV)
• Subcontractor-provided data expected to match
  Prime Offeror data for that Subcontractor OR
  Prime Offeror is expected to explain the reason
  why the data does not match (i.e., Desk Analysis
  on Subcontractor adjusted Subcontractor cost data
  due to )
• CLINs 2, 4, and 5 Contract Rates in EPM MUST
  reconcile to Contract Rates in Clause B.7
• CLIN 6 Differences between Contract End Item
  (CEI) pricing in EPM for production effort and
  CEI pricing in Clause B.8 are to be explained

38
CSSS Draft RFP Cost Highlights

• Section M 5.4 Highlights
• The Basic Period (CLINs 1 and 2), Option Period 1
  (CLINs 3 and 4), and Option Period 2 (CLIN 5
  only) will be
• Subject to cost realism analysis
• Subject to probable cost adjustments based on the
  SEBs evaluation of the Offerors proposal
• The Option Period 2 (CLIN 6 only) will be
• Subject to performance risk assessment
• Subject to probable cost adjustment for
  mathematical errors only
• CLIN 6 - Proposed prices that are determined to
  be unrealistic may result in a mission
  suitability weakness or deficiency being assessed
  under the Management or Technical Subfactors,
  respectively, as a performance risk

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Comments and Questions

• To assist the Government in developing the
  highest quality RFP, you are invited to comment
  on all aspects of the Draft RFP, including the
  requirements, schedules, proposal instructions,
  and evaluation approaches. The Government is
  particularly interest in the following
• Any requirements that are considered to be
  unnecessary or inefficient
• Those areas of the Draft RFP that are considered
  to be price or schedule sensitive
• The likelihood of foreign participation in
  subcontracting
• The Transition Plan found in Attachment J-12
• Any perceived safety, occupational health,
  security (including information technology
  security), environmental, export control, and/or
  other programmatic risk issues associated with
  performance of the work
• The adequacy of the proposal volume page
  limitations specified in Section L, Clause L.9
• The past performance criteria specified in
  Section L, Clause L.13.F
• Comments and questions are due by August 17, 2007
  to allow time for responses to be formulated and
  changes incorporated into the Final RFP and
  should be sent via email to the Contracting
  Officer, James Gips

40
Closing Remarks

• Topics covered today are not inclusive and
  potential Offerors should not place any added
  emphasis based on the content of this briefing
• Information provided today is to assist in the
  development of proposals however the Final RFP
  will take precedence
• Continue to monitor the NAIS and CSSS websites
  for updates
• Final RFP release is planned for October 1, 2007
• The technical library will be frozen at that point

41
Contract Website

• http//procurement.jsc.nasa.gov/csss/default.asp