ACEP Conference Committee Orientation

1
ACEP Conference Committee Orientation

• Annual Meeting of the
• Representative Council
• Edwin F. Lopez, MD
• Vice-Speaker of the
  Representative Council

2
Why are we here?

• Assist with the business of the Representative
  Council and its constituents
• To ensure proper procedure and validity of the
  business conducted herein

3
What are the Committees?

• Reference Committee
• Tellers and Credentials
• Sergeant at Arms
• Parliamentarian

4
Sergeant at Arms

• Job
• Maintains order and decorum at the meetings
• Acts as doorkeeper
• Escorts and monitors candidates during elections
• Ushers guests prior to meeting

5
Parliamentarian

• Job
• A member skilled in parliamentary procedure
• Serves to advise the Speaker when requested
• Uses Sturgis Rules of Parliamentary Procedure and
  the EMRA bylaws as references

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Parliamentarian

• Job
• Assists the Council Officers in keeping track of
  procedures and motions occurring during meetings
• Discreetly points out to officers incorrect
  procedures and potential parliamentary problems
• Suggests proper resolution of parliamentary issues

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Tellers and Credentials

• You cannot cast votes during the Council Meetings
• Job
• Assist the Speaker to ensure accurate
  credentialing and voting by program reps
• Credential all program reps in attendance
• Determine quorum
• Count all votes when requested by the Speaker
• Collection, tabulation, recording, and
  certification of all votes cast during elections
• Submission of a report recording the results of
  all votes and elections during the Council
  meeting to the Speaker during that meeting
• Distribution and collection of surveys from all
  reps in attendance

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Tellers and Credentials

• Credentialing
• Verify program rep names and contact info prior
  to the start of the Council meeting
• Each recognized program is allowed one rep and
  one alternate
• Student members shall have two reps, either
  elected or appointed by the Medical Student
  Committee
• Each program is allowed 1 vote per paid EMRA
  member 30 days prior to the meeting. The rep or
  alternate may cast votes, not both. There is 1
  set of ballots vote cards per program
• The committee shall verify that the number of
  votes on the ballots and voting card corresponds
  with the number of paid EMRA members for that
  program
• Any disputes regarding credentialing or vote
  count shall be addressed by the Speaker

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Tellers and Credentials

• Quorum
• the Speaker will ask the Chair of the Credentials
  and Tellers Committee to announce the quorum
• The Chair will approach a microphone and read the
  quorum report. (Mister/Madame Speaker, with W
  credentialed representatives and X alternates
  representing Y of Z total EMRA members, we have a
  quorum.)

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Tellers and Credentials

• Teller
• If the Speaker or a rep questions the outcome of
  any vote, s/he will ask the Credentials and
  Tellers Committee to count the votes in the room
  and announce the result
• The Speaker will ask for all those in favor of
  the motion to hand their voting cards to a member
  of the committee
• Committee members will walk down the aisle and
  collect all voting cards
• Committee members will then count the cards twice
  and record the result
• The Speaker will then ask for all those opposed
  to follow the same procedure
• The committee will again collect and tabulate the
  results
• The Chair of the Credentials and Tellers
  Committee will hand the result to the Speaker,
  who shall announce the result
• After the result has been announced, the voting
  cards will be returned to the representatives

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Tellers and Credentials

• Surveys
• This committee is responsible for distributing
  surveys during the credentialing process and for
  collecting the surveys at the close of the
  meeting. The Vice Speaker shall receive the
  surveys for analysis.

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Reference Committee

• Job
• hold a hearing PRIOR to the Council session
• Listen to discussion regarding the items of
  business for the meeting
• Complete a report with recommendations to the
  Council for what to do with the items of business
  heard in the Committee meeting

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Reference Committee

• How it works
• Anyone can come to the meeting
• Any EMRA member can speak on a resolution or
  report being discussed
• RC members should not enter into discussions with
  speakers or express opinions during the hearings
• Listen to the open discussions on all items and
  then go into executive session for deliberation
  and preparation of the committee report

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Reference Committee

• Goal
• Provide the voting body with a carefully
  considered report that gives the committee
  recommendations for all the items of business to
  be discussed in the Representative Council
  meeting.

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Examples

• Regular Resolutions
• Late Resolutions
• Emergency Resolutions

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Committee Report

• See Sample Report in Manual
• Format
• Each item referred to the Reference Committee
  should be reported to the Council as follows
• Identify the resolution by number and title and
  reports by letter and name of the Committee or
  Board of Directors
• State concisely the reference committees
  recommendation
• Comment, as appropriate, on the testimony
  presented at the hearings
• Incorporate supporting evidence of the
  recommendations of the Reference Committee

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Consent Calendar

• The consent calendar, or waiver of debate list,
  includes those items referred to the Reference
  Committee which meet one of the following
  criteria, as determined by the Reference
  Committee
• Little or no debate generated during the
  reference committee hearing
• Clear consensus of opinion (either pro or con)
  was expressed during the hearing
• Note Items dealing with amendments to the Bylaws
  of the Association are never placed on the
  consent calendar. These items are listed at the
  end of the reference committee report with the
  committees recommendation for adoption,
  referral, or rejection.

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Specific Committee Recommendations

• Adopt
• Not adopt
• Refer
• Amend

• Filed
• Substitute
• No Action
• Reaffirmation

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• Questions?