MSProject tutorial

1
MS-Project tutorial

• Phongphan Danphitsanuphan
• Danphits_at_usc.edu
• CSSE Computer Science Dept
• University of Southern California

2
Agenda

• Breaking the project
• Assigning resources to tasks
• Creating task links (dependency)
• Adjust project schedule
• Tracking you project (baseline/actual plan)
• Project calendar
• Project critical path
• Using resources efficiently
• Assignment

3
Braking your project

• What are tasks, phases and Milestones
• A task is a concrete step that represents actual
  work that will be done.
• A phase consists of a group of related tasks
  (LCO, LCA and so forth).
• Milestones are tasks represented interim to track
  the progress of the project. goals that you can
  use. Its a checkpoint.
• Lets break the project (WBS).

4
Breaking the project

• Input project name
• Input phases

5
Breaking the project

• Insert sub-tasks
• Insert new column

6
Breaking the project

• Mark milestones checkpoint
• Task information-gt advance-gt mile stone

7
Assigning resources to tasks

• Build up resource pool
• View-gtview bar-gtresource sheet
• Input your resources

8
Assigning resources to tasks

• Assign resource (putting the right man to the
  right job!)
• Resource assign (Alt F10)
• N

• Notice your duration! Its getting shrink because
  your tasks are effort driven tasks. Select all
  tasks-gtTask info-gtAdvance -gt uncheck effort
  driven option.
• N

9
Creating task links (dependency) Adjust project
schedule

• Put dependencies
• Use estimation techniques (COCOMO,)
• Adjust start date and duration for each task

10
Tracking you project (baseline/actual plan)

• Save baseline plan and adjust new plan
• Tool-gt tracking-gtset baseline-gt select base line

11
Tracking you project (baseline/actual plan)

• View baseline plan on Gantt chart
• At Gantt chart, insert column Baseline both of
  start and finish
• At menu bar, tool-gt Tracking-gtSet baseline -gt
  Save to baseline

12
Tracking you project (baseline/actual plan)

• Your actual plan (re-estimation/already executed
  the tasks)
• Adjust your start and finish dates

13
Project calendar

• Working day Non working day
• Right click at calendar bar-gt change working time
• Make Sep15 to be non-default working day for
  everyone
• Make Sep 27 to be Erics day off.

14
Project critical path

• Critical path is the series of activities which
  determines your project duration. If only one
  task in critical path delay, entire project
  schedule will delay.
• Project menu-gt Filtered All tasks-gt Auto filter
• Insert critical column

15
Project progress Tracking

• Insert complete column
• Input current project status 0 to 100

View bar -gt Tracking Gantt
16
Using resources efficiently -Check resource over
allocation

• View bar -gt resource graph, resource sheet or
  resource usage
• Monitor resource over allocation
• Adjust resource allocation by filtering target
  resource at resource name and see overlapping.
  Try to play around what you have. Its part of
  your assignment. Menu

17
Assignment

• Obviously project schedule weve done today is
  just LCO phase.
• Use class schedule in class website to be your
  reference.
• Adjust start and finish dates for each tasks in
  LCO phase
• You may add or delete some tasks in LCO phase
  according to class schedule.
• Draft up what should happened in LCA phase and
  put those tasks into your project schedule
• Add at least 1 programmer into your resource pool
  and use him/her
• Assign resources to tasks with you own logics
• Mark every Saturday to be non-default working day
  for all project members
• Eliminate all resource over allocation or
  resource conflicts.
• Update project status ( completion), assume that
  current project status is somewhere in LCA phase
  (make up your own).
• Update new baseline ( LCA phase) into baseline1
  fields and add another baseline bar in Gantt
  chart. Dont save new baseline1 over original
  baseline. Show all original baseline and
  baseline1 in your project schedule.
• Show your new critical path
• Make you own project assumptions which didnt
  state in assignment description
• How to turn in
• Date Time Sep 24,07 before class begin at
  class room.
• Hard copy only, 2 sheets per 1 person
• First sheet, show all tasks included necessary
  columns Gantt chart.
• Second sheet, show only critical tasks Tracking
  Gantt chart.