VA National Acquisition Center Federal Supply Schedule FSS

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VA National Acquisition Center Federal Supply Schedule FSS

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Service Contract Act (SCA) is applicable for all allied healthcare labor categories ... Fair Labor Standards Act (FLSA) and Service Contract Act (SCA) Do Not Apply ... – PowerPoint PPT presentation

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Title: VA National Acquisition Center Federal Supply Schedule FSS


1
VA National Acquisition Center Federal Supply
Schedule (FSS)
  • Introduction to VA/FSS Programs for Services

2
SIMILARITIES(Between VA/FSS Services and Product
Schedules)
  • Multiple Award Schedule
  • Open and Continuous Solicitation
  • IDIQ Contracts w/ EPA
  • Contracts are 5 years w/ 5 option years
  • Pre-Negotiated Pricing Terms
  • Same Electronic Tools
  • Administered out of the Same Location in Hines,
    IL

3
UNIQUE CHARACTERISTICS(VA/FSS Services VS
Product Schedules)
  • Customer Ordering Procedures
  • 8.405-2 Applies (in lieu of 8.405-1)
  • Geographic Scope (FSS 621 I State Specific)
  • Technical Evaluation
  • Statement of Work
  • Malpractice Insurance (621 I)
  • Different Negotiated Terms Conditions
  • Non-Mandatory Schedules (621 I 621 II)

4
Introduction to FSS 621 I
  • Healthcare Staffing Services
  • Physicians
  • Allied Healthcare
  • Supplemental and Per-Diem Staffing
  • Long Term Requirements
  • Day to Day Needs
  • At Govt Healthcare Treatment Facilities
  • Over 270 Contracts Currently

5
Introduction to FSS 621 I
  • 57 Special Item Number (SIN) Groups
  • Types of Labor Categories
  • Physicians / Surgeons
  • Registered Nurses
  • Radiologic Technology
  • Mental Health Professions
  • Pharmacists / Pharmacy Technicians
  • Medical Assistants and Technicians
  • Visit GSA e-Library for a complete list of SINs

6
Negotiated Terms under FSS 621 I
  • FSS Net Ceiling Price
  • Hourly Not to Exceed Rate
  • Excludes Travel Lodging
  • Shift Differentials
  • Night, Evening, Weekend
  • Holiday Rates
  • Overtime Rates
  • Payment Terms
  • Minimum Order
  • Minimum Qualifications
  • Background Investigation Levels
  • Credit Card Acceptance
  • Work Week
  • On-Call Coverage Call Back Terms

7
Service Contract Act (SCA)
  • Service Contract Act (SCA) is applicable for all
    allied healthcare labor categories
  • The SCA requires contractors and subcontractors
    performing Federal service contracts over 2,500
    to observe minimum wages, fringe benefits, and
    other employment standards (41 U.S.C. 351,
    Federal Acquisition Regulation (FAR) 22.1002).
  • Managed nationally under the basic FSS contract

8
SERVICE CONTRACT ACT (SCA)
When SCA is Updated Under FSS 621 I
9
Assignment of Labor Categories
  • Three General Classes of Employees
  • Professionals (i.e. Physicians)
  • Fair Labor Standards Act (FLSA) and Service
    Contract Act (SCA) Do Not Apply
  • Occupational Leaders (i.e. Pharmacists)
  • FLSA and SCA Do Apply
  • Allied Healthcare (i.e. RNs, other)
  • FLSA and SCA Do Apply

10
Service Contract Act (SCA)
  • Ordering Agencies can rely on the WDs and Wage
    Directory Matches incorporated into the FSS
    contract
  • Determinations were made by an authorized
    Contracting Officer
  • Determinations resulted from extensive research
  • Developed in tandem with the US Department of
    Labor

11
Service Contract Act (SCA)
  • CO should compare the functional descriptions of
    the work prescribed in the work statement to the
    SCA Directory of Occupations (to ensure
    consistency with the matches determined by FSS).
  • If found inconsistent, the CO must make an
    independent determination
  • Federal Acquisition Regulation Part 22.10
  • SCA Directory of Occupations (5th edition)
  • Federal Classification and Job Grading Systems
  • DOL SCA Website
  • DOL Wage Determinations Online
  • DOL Agency Labor Advisors
  • DOL SCA Library

12
How to Obtain Assistance with SCA
  • FSS 621 I Help Desk Home Page
  • Current WDs Available for Download
  • 621 I Labor Category Classifications Published
  • Other SCA Guidance
  • DOL Emergency Wage Determination Hotline
    202-693-0073

13
OTHER RECURRING ISSUES UNDER 621 I
  • Permanent Placement Fees
  • Do not apply under 621 I contracts
  • Price Adjustments under Orders
  • When Task Order options are exercised
  • Cannot exceed the FSS price in effect at the time
    the option is issued
  • Credentialing Timeframes
  • Pose a challenge for contractors

14
Additional Resources for customers under 621I
  • Help Desk Home Page
  • Ordering Information
  • SCA Information
  • Contract Information
  • http//www1.va.gov/oamm/oa/nac/fsss/fssproftrain.c
    fm

15
Federal Supply Schedule 66 III
  • COST PER TEST SERVICES
  • All inclusive solution provides everything needed
    to produce a valid test result
  • Pricing Options
  • Priced Cost Per Test
  • Priced Cost Per Reportable Result

16
Federal Supply Schedule 66 III
  • Pricing includes
  • Leasing Costs of Equipment
  • For chemistry, coagulation, urinalysis,
    microbiology, and immunochemistry
  • Reagents, Standards, Controls, Consumables
  • End User Training
  • Maintenance Support
  • Delivery Installation

17
Negotiated Terms under FSS 66 III
  • Cost-per-Test (CPT) Prices
  • Cost-per-Reportable-Result (CPRR) Pricing
  • Incremental Analyzers
  • Accessories / Options
  • Geographic Coverage
  • Billing Procedures
  • Payment Terms
  • Delivery Times / Terms
  • Training
  • Maintenance Support
  • 24/7 Emergency Repairs
  • Standard Business Hour Repairs Available
  • Minimum Order
  • Credit Card Acceptance Terms

18
Recurring Issues UnDer 66III
  • Contractors add items to their contracts without
    the VA being notified (not acceptable)
  • Contractors attempt to issue policy letter to
    facility they have contracts with (not
    acceptable)
  • Contractors have not established their price list
    on GSA Advantage/eBuy (working with GSA to
    correct the problem)
  • Price lists are available on the NAC Contract
    Catalog Search Tool

19
FSS 66 III Customer Responsibilities
  • Adhere to the terms and conditions of the basic
    FSS contract
  • Make timely payments
  • Site Preparation
  • Perform daily routine maintenance and cleaning
  • Provide contractors access for service

20
FSS 66 III Customer Responsibilities
  • Review pricelist and confirm pricing and terms
    and conditions prior to issuing task orders of
    BPAs
  • Notify FSS Contracting Officers of any
    discrepancies or problems that occur with
    contractors
  • Contact the contractors assigned VA Contracting
    Officer for clarification on any issue

21
Federal Supply Schedule 621 II
  • REFERENCE LABOROTORY TESTING ANALYSIS SERVICES
  • Includes
  • Transportation of Specimens
  • Performance of Tests Reporting of Test Results
  • Consultative Services
  • All Necessary Supplies
  • Service and Maintenance (of communication
    equipment used to deliver test results)

22
Negotiated Terms under FSS 621 II
  • Discount / Net Prices Per Test
  • Turn Around Time (TAT)
  • STAT Expedited Turn Around Time
  • Holiday Charges
  • Workweek
  • Payment Credit Card Acceptance Terms
  • Minimum Order
  • Geographic Coverage

23
Ordering under FAR 8.405-2
  • To the maximum extent practicable, agency
    requirements shall be performance-based
    statements (ref. FAR 8.405-2, (b))
  • Pricing should be firm and fixed, unless
    otherwise justified by the CO issuing the order
  • A set hourly rate is not a firm fixed price task
    order
  • Firm fixed price means one set price to complete
    the entire project

24
Ordering under FAR 8.405-2
  • Small business set asides are not permitted
  • Ordering agencies may take credit for
    socio-economic status
  • May consider socio-economic status when
    identifying contractor(s) for consideration
  • Task orders (like BPAs) can extend beyond the
    term of the contract
  • Provided there are option periods that (if
    exercised) would cover the term of the order
  • Contact FSS Contracting Officer to ensure that
    the contract has been extended

25
Ordering under FAR 8.405-2
  • Pursuant with FAR 8.405-2, all SOWs shall contain
    the following
  • Location
  • Period of Performance
  • Deliverable Schedule
  • Applicable Performance Standards
  • Any Special Requirements
  • Travel, Security Clearances, Special Knowledge,
    etc

26
Ordering under FAR 8.405-2
  • Performance Work Statement (PWS)
  • PWS can be prepared by the Government or
  • Prepared by offeror in response the Government
    Statement of Objectives (S00)
  • Measurable Performance Standards
  • Method(s) of Accessing Performance
  • Performance Incentives (where appropriate)
  • In accordance with FAR Part 12
  • To encourage competitors to develop and institute
    innovative and cost-effective methods of
    performing

27
Ordering under FAR 8.405-2
  • Agencies shall, to the maximum extent
    practicable-
  • Describe how work is to be accomplished
    and/or number of hours
  • Enable Assessment of work performance vs.
    performance standards
  • Use measurable performance standards and
    financial incentives
  • To encourage competitors to develop and institute
    innovative and cost-effective methods of
    performing

28
Request for Quote Procedures
  • Must provide RFQ to schedule holders that can
    meet the agencies needs.
  • May be posted on GSA eBuy
  • Meets full and open competition requirement
  • Ordering Facilities shall provide a copy of the
    RFQ to any contractor that requests a copy of it.
  • No need to synopsize on FedBizOpps

29
Request for Quote Procedures
Micro-Purchase Orders
30
Request for Quote Procedures
Orders above the Micro-Purchase Threshold, but
below the Maximum Order Limit
31
Request for Quote Procedures
Orders above the Maximum Order Limit
32
Evaluation
  • In Accordance with the Evaluation Criteria
  • Best Value Determination
  • Trade-offs and other considerations
  • Qualifications, Quality, Past Performance, etc
  • Timely Notification to Unsuccessful Bidders
  • If an unsuccessful bidder requests information on
    an award that was based on factors other than
    price alone, a brief explanation of the basis for
    the award decision shall be provided

33
Minimum Documentation
  • Schedule Contracts Considered / Awardee(s)
  • Description of Services Purchased
  • Amount Paid
  • Evaluation Methodology Used
  • Rationale for Tradeoffs
  • Price Reasonableness Determination
  • Rationale for using other than firm-fixed pricing
    and/or performance based orders.

34
Additional Ordering Tips
  • Provide a deadline for questions in your Request
    for Quotes (RFQ)
  • Verify contract information in GSA eBuy /
    e-Library
  • Hold contractors accountable for delivering
    services
  • Termination for Cause Applies (FAR 8.406)
  • Contact the FSS CO on any Contractor Performance
    Issues
  • Ordering guidance is available on the FSS 621 I
    Help Desk Home Page
  • CTA meets Government agency needs on orders by
    combining supplies and/or services from team
    members with separate FSS contracts

35
THANK YOU FOR YOUR TIME..
  • For additional questions regarding VA/FSS
    contracts for services, please contact the FSS
    Service Branch Help Desk at
  • 708-786-7722
  • Or
  • HelpDesk.FSS621I_at_va.gov
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