Integrity SIF Presentation

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(No Transcript)
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Agenda

• Best Practices Framework
• Illinois Spotlights
• Certification, SIF 2.0
• Budgeting and Planning
• District-to-District Applications of SIF

• Calculating ROI
• Evaluating Your Readiness
• Questions and Answers

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Before Getting Started

• Review the Applications of SIF
• Intra District / Horizontal what people
  generally associate with SIF scope is inside a
  single district
• District to State / Vertical being mandated
  in some states
• District to District / E-Transcript new
  application for SIF with 2.0 specification

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SIF Overview
Student Information Services

• Zone Integration Server (ZIS)
• SIF Agents
• Applications
• SIF Data Objects

DirXML Network Account
Library Automation
Required Software
H.R. Finance
Food Services
Data Analysis Reporting
Grade Book
The SIF Language
Instructional Services
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Best Practices Framework

• Pre-Planning
• Evaluate
• How will your district benefit from SIF?
• Who are your SIF constituents (people)?
• What will your return on investment look like?
• Plan
• How will you go about implementing SIF?
• What processes must change to make SIF effective?
• Purchase SIF Compliant Software
• RFP language
• Implementing
• Integrate Systems Using SIF
• Related Initiatives

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Best Practices Framework

• Integrate
• Prioritize your systems
• Begin with SIS as first system (Power School,
  etc.)
• Select a ZIS vendor that aligns to your
  infrastructure platform and needs (Edustructures,
  CPSI)
• Other key systems
• Transportation (Versatrans, EduLog)
• Food Service (WinSnap/WebSmart, Nutrikids)
• Library (Destiny, Alexandria, Sagebrush)
• Directory (Active Directory, eDirectory)

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Best Practices Framework

• Other Related Initiatives
• Data warehouse (Consolidate data)
• Reporting and analytics (Disseminate data)

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• SIF in Illinois
• Spotlight 1 Huntley/Algonquin School District
  158
• Spotlight 2 Naperville School District 203
• Others
• Addison District 4
• Harlem Consolidated District 122 (Rockford area)
• McLean County Unit 5 (Normal)

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SIF Spotlight 1 Algonquin Community Unit School
District 158 (Huntley/Algonquin, IL)

• District profile
• 6,000 Students
• 200 Teachers
• Nearly 1000 New Students per year
• Fast Growth grant recipient

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SIF Spotlight 1 Algonquin Community Unit School
District 158 (Huntley/Algonquin, IL)

• Systems
• SIS
• NCS Pearson CenterPoint
• Transportation
• Versatrans RP
• Identity
• SchoolLink My Card
• Microsoft Active Directory
• Food Services
• SchoolLink WinSNAP
• Library
• Follett Destiny

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SIF Spotlight 1 Algonquin Community Unit School
District 158 (Huntley/Algonquin, IL)

• SIF Components
• Single zone
• CenterPoint CPSI Universal Agent
• Versatrans Versatrans native agent
• WinSNAP WinSNAP native agent
• MyCard WinSNAP native agent
• Active Directory (in process) CPSI VisualCASEL
  Agent for Active Directory/Exchange
• Destiny Destiny native agent

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SIF Spotlight 1 Algonquin Community Unit School
District 158 (Huntley/Algonquin, IL)

• SIF Status
• SIS, Transportation, Identity, Food Services,
  Library up and running
• Directory is last system to be integrated

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RoomInfo contains information about a specific
room includes room number, assigned staff,
description, building, homeroom number, size,
capacity, phone number, type of room
SchoolInfo contains information about a specific
school includes local id or number, state
assigned identifier, name, district, type, focus,
principal information, address, session type, low
grade, high grade
StaffPersonal contains information about a staff
member (teacher or other type of employee)
includes local identifier, state identifier,
barcode or other electronic ID, name, title,
e-mail, demographics, address, phone number, URL
StaffAssignment contains information about a
staff members assignment includes school year,
description, job start date, job end date, FTE
ratio, job function
StudentContact Contains information about a
parent, guardian, or other contact related to a
student includes type of contact (e.g.
disciplinary, legal responsibility, etc.), name,
phone number, e-mail, address, relationship,
pickup rights
StudentPersonal contains information about a
student includes alert message, local
identifier, state identifier, bar code or other
electronic identifier, name, e-mail, graduation
year, demographics, address, phone
StudentPicture contains an encoded picture or
link to a picture
StudentSchoolEnrollment contains information
about a students enrollment in a specific school
or schools includes school identifier,
membership type (e.g. home, concurrent), time
frame, school year, enrollment status, entry
date, entry type, grade level, home room, staff
assigned, exit date, exit status, exit type, FTE
ratio, residency status
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SIF Spotlight 2 Naperville Community Unit
District 203

• District profile
• 18,000 Students
• 1,000 Teachers
• Systems
• SIS
• Maximus SchoolMAX
• Parental Communications
• Parlant Technologies ParentLink Software
• Human Resources
• Carter-Pertain
• Data Warehouse
• SPSS

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SIF Spotlight 2 Naperville Community Unit
District 203

• SIF Components
• Multi-zone (per building)
• SchoolMAX CPSI Universal Agent
• ParentLink ParentLink native agent
• Carter-Pertain SQL Server DTS Based Process
• SIF Status
• Integration of SchoolMAX, ParentLink, and
  Carter-Pertain complete
• Data Warehouse currently being integrated

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SIF Spotlight 2 Naperville Community Unit
District 203
SIF Data Warehouse Model
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• Certification, SIF 2.0

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About SIF

• A non-profit membership organization comprised
  of -pK-12 Educational Technology Companies
• -Regional Service Agencies
• -Schools Districts
• -U.S. and State Departments of Education
• -Other educational organizations
• Jointly building XML Specifications to enable
  pK-12
• software applications to share data quickly,
• dynamically and securely.
• Platform Independent / Vendor Neutral

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Certification

• Do the homework on your apps to see if they are
  SIF certified _at_ www.sifinfo.org
• What if you have applications that are not
  certified?
• Publish or subscribe scenario? Universal Agent is
  a good choice when you need a Publisher that is
  not certified (e.g. CenterPoint)
• Talk to the vendor. Preferably a technical
  contact responsible for SIF. Generally, the help
  desk is not good a source of information.
• Talk to Integrity. We develop agents and can work
  with you and the vendor to create a solution that
  meets your needs and their needs.

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SIF Specification

• 1.0
• 1.1
• 1.5R1 (current)
• 2.0 (summer/fall 2006)

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SIF Specification 2.0

• Profiles
• New Objects
• Other Improvements

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Budgeting and Planning

• Resources
• Hardware
• Zone Integration Server
• Database Server
• Agent Server
• Software
• Application Upgrades (to SIF compliant versions)
• Zone Integration Server
• SIF Agents
• Universal Agent
• Custom Agent

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Budgeting and Planning

• Resources
• Staff
• Network Administrator
• Database Administrator
• Subject Matter Expert for Each System to be
  Integrated
• Users of Each System to be Integrated
• External
• Consultant

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Budgeting and Planning

• Low/High Depends on Size
• Hardware
• 5,000 to 15,000
• Software
• 5,000 to 50,000
• Time
• 10s to 100s of hours

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Applications of SIF

• Intra-district
• District to State
• District to Federal
• District to District

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Current Process for Communicating Student
Information

• For each associate elementary district
• Electronic
• Extract data from Student Management System
• Modify data
• Write data to media
• Convey media to HS
• Work with HS to revise data as needed
• Manual
• Gather paperwork
• Assemble paperwork
• Deliver paperwork

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Current Process for Communicating Student
Information

• For the high school district
• For each elementary electronic data set
• Massage data
• Verify data
• Work with elementary district to revise data
• Import data into student management system
• Import data into ancillary systems
• For each elementary manual data set
• Enter data into student management system
• Enter data into ancillary systems
• File paperwork

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eTranscript Choreography

SIF _Event Time for matriculation

Association Zone
High School District Agent
Legend Event Request Response
SIF _Request Please send the transcripts

SIF _Response Here are the transcripts
ZIS
K -8 District 4 Agent
K - 8 District 1 Agent
K - 8 District 3 Agent
K 8 District 2 Agent
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Benefits of eTranscript

• Reduce cost of moving student information among
  districts
• Empower collaboration among associated districts
• Encourage innovation
• Allow individual district systems to remain
  heterogeneous
• Maintain local control of information systems
• Provide individual districts with a level of
  technical capability that can be applied in other
  applications of SIF
• Take advantage of economies of scale

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SIF Benefits/ROI

• Data is entered only once and is shared
  seamlessly and almost immediately with other
  applications.
• Allows applications to exchange data more
  effectively without time-consuming imports or
  expensive custom import programs.
• Enables powerful report creation by accessing
  data from diverse applications.
• No need to manage multiple data sources
• Real-time access to important information and
  opportunities for better data analysis.
• Ease the burden of vertical reporting

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SIF Benefits/ROI

• Students Parents
• Personalized Student Content
• Improved timeliness of service
• Accurate School Data
• Increased Efficiency

• IT Departments
• Reduced support costs
• Reduced time needed to manage multiple data
  sources
• Save money using existing systems and
  infrastructure

• Teachers
• Real-time access to critical information
• Better data analysis
• Teachers time better spent

• Administrators
• Increased Efficiency
• Reduced redundancy and errors
• Reduced compatibility issues

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District Return On Investment

• New Student Registering for Enrollment into
• Student Information System Directory Service
  Application
• ID Card System Library Automation System
• Cafeteria Management System
• Typical School SIF School
• - 49 minute task - 4 minute task
• - 10 times data entered - 1 time data entry
• 45 minutes/student X 18,000 students
• 6 FTEs!
• 1/10th the Time 1/10th the Risk

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Additional ROI Examples

• Library
• SIF capability
• Near real time data exchange
• Example
• SIF is used to send the school media services
  specialist an e-mail when a student is leaving
  the district
• Benefit
• The media specialist can coordinate the return of
  all materials prior to the students departure
• Additional interaction with the student prior to
  departure. Potential opportunity to help student
  transition.

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Additional ROI Examples

• Food Services
• SIF capability
• Data accuracy
• Example
• SIF is used to update the student management
  system with meal status information that is
  stored in the food services system
• Benefit
• District administrators have the most accurate
  free/reduced lunch count possible
• Potential source of additional funding

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Additional ROI Examples

• Assessment Reporting
• SIF capability
• Data integrity and accuracy
• Example
• SIF is used to intersect demographic data stored
  in the student management system with ISAT
  results
• Benefit
• Administrators, principals and teachers can run
  reports that utilize the most accurate set of
  demographics for students

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Tools for Evaluating Your Readiness

• SIF Website
• Information
• Implementation Readiness Tool
• Online tool to help you determine your readiness
  for SIF
• http//docgen.espsg.com/toolkit/register.form?sid
  9
• Implementation Toolkit
• Planning Questions
• Proposed RFP Language

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• Questions Answers

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• Thank You!
• For Your Time and Interest in SIF
• Visit our K-12 Website at http//k12.integrityts.
  com
• Jason Wrage
• jwrage_at_integrityts.com
• Dave Moravec
• dmoravec_at_integrityts.com

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SIF Profile

• Leverages Existing Standards
• SPEEDE/ExPRESS / IMS / NCES
• Customizable
• Gives schools districts ability to determine
  data flow, security requirements specify state
  code requirements
• Platform Independent/Vendor Neutral
• Open standards (XML, TCP/IP, HTTP / HTTPS)
• Published specification

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Traditional Setup

• The situation in many schools and school systems
  is that there are a series of software
  applications which all may require the same data,
  but which have no way to talk to each other.
• It may be possible for one or two applications to
  share data through proprietary methods, but open,
  dynamic and synchronized data sharing does not
  occur.

Cafeteria
SIS
?
Network Accounts
?
?
?
?
Library
Transportation
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Answering Horizontal Questions
Food Service
Grade Book
HR / Finance
Library
SIS
Transportation
Instructional Services
Voice Telephony
Accountability, Reporting, Planning, etc
Data Warehousing
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Traditional District Information Systems

• Applications and their data are segregated from
  one another
• Redundant data entry is common
• Disconnected applications increase support costs
• Data reporting is costly and inefficient
• Data is inaccessible to decision makers

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SIF Message Types

• Events (Add, Change, Delete)
• Real-Time Data Exchange - Events are published as
  they occur
• Request/Response
• Can load info all at once
• Can request additional info for analysis and
  reporting
• Asynchronous messaging
• Guaranteed once only delivery
• Persistent message queues for Agent ZIS

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Vertical Interoperability

• Seamless reporting - district, state, federal
• Reduce burden on schools districts
• Use management data as core data set for
  reporting
• Responding to changes as they occur rather than
  reacting on an annual basis
• Data driven decision making
• Collecting analyzing information as it is
  developed
• Data warehousing and data mining
• Using business tools to analyze administrative
  functions

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Create New User lt SMS
Web Portal
The NOS creates a new student in the network
directory based on the information that was
entered in the Student Management System. No user
intervention required!
At the same time, with no user intervention, the
ZIS sends a copy of the new students information
to the Data Warehouse. This starts the data
collection process for this student.
A new student is entered into the student
management system. The SMS publishes a message to
the ZIS.
The ZIS knows that the Network Operating System
subscribes to SMS messages, so it passes along
the information to the NOS.
Administrators and Teachers may utilize the
Reporting System to obtain an aggregate view of
information about the student. All systems
dealing with relevant student information
contribute to the data warehouse.
Using the Districts Web Portal, parents may
utilize the Reporting System to view their
childs progress.
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SIF Compliance

• Officially launched on April 25, 2003
• Provides 3rd party validation of application
  conformance with the specification
• Provides confidence for purchasers
• Provides validation for vendors
• Tests application functionality
• Verifies data delivery
• There are currently 33 applications certified
  with many more in the testing stage

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What is SIFs current status?

• Over 140 members new added from each type each
  week
• Specification serving over 2.5 million students,
  teachers and tech coordinators
• Legislatively mandated in one state
• Requested in more than a dozen current or planned
  state RFPs
• Currently 33 certified applications
• Expanding from student/administrative data into
  curriculum, content and other industry
  verticals
• Increased mechanisms for end user input and
  direction
• Focus on best practices documentation and sharing

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SIF Spotlight 1 McLean County Unit 5 (Normal,
IL)

• District profile
• 11,000 Students
• 700 Teachers
• Fast Growth grant recipient
• Systems
• SIS
• Skyward PaC
• Formerly NCS Pearson CIMS on iSeries

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SIF Spotlight 1 McLean County Unit 5 (Normal,
IL)

• Transportation
• VersaTrans
• Identity
• Novell eDirectory
• Library
• Gateway (iSeries)

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SIF Spotlight 1 McLean County Unit 5 (Normal,
IL)

• Special Education
• KIDS (FileMaker based)

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SIF Spotlight 1 McLean County Unit 5 (Normal,
IL)

• SIF Components
• Single zone
• Zone Integration Server
• CPSI SIF Connect Server

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SIF Spotlight 1 McLean County Unit 5 (Normal,
IL)

• Agents
• Skyward CPSI Universal Agent
• Versatrans Versatrans native agent
• Gateway CPSI Universal Agent and Integrity
  developed custom SIF agent
• FileMaker Integrity developed custom SIF agent
• eDirectory Novell NSure Identity Manager for
  Education (formerly DirXML) and

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SIF Spotlight 1 McLean County Unit 5 (Normal,
IL)

• SIF Status
• In place for 2 years
• Upgraded to Skyward this past summer
• In process of migrating SIF to Skyward using
  Universal Agent and upgrading to 1.5R1
• Will then implement Authentication object in
  1.5R1 to support password synchronization among
  various applications

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SIF Spotlight 1 McLean County Unit 5