Enrollment Guide for Continuing Students:

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Enrollment Guide for Continuing Students

• Seven Simple Steps

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WELCOME!

• This Guide is designed to assist current students
  with the entire enrollment process
• PREPARE Gather resources, apply for financial
  aid, get advisement and select courses
• REGISTER Enter selected courses into the
  registration system
• FINALIZE
• Pay Tuition Fees
• Attend Classes
• Change of Program

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Glossary of Terms

• AMS ( Academic Management Systems) - the company
  that administers the Colleges monthly payment
  plan. Contact AMS at 1-800-635-0120 or
  www.tuitionpay.com or see Bursar, MB-55
• Census date - the last day to drop courses. As
  of census date, your registration is finalized
  for the session
• CHOP - Change of Program is any add/drop action
  taken after your initial registration
• DegreeWorks - LaGuardias on-line student
  advisement and degree audit system
• Drop Box - a secure place to drop tuition and fee
  payments (checks, money orders, credit card
  authorization) by the Bursar Window. Available
  all hours the campus is open
• ESC - Enrollment Services Center in C-107 houses
  testing, educational planning, student financial
  services, registration and records operations
• ESC Resource Center - C-109 offers in-person help
  with registration as well as financial aid
  application and identifying other funds,
  including personal resources, to cover the cost
  of attendance
• FAFSA - Free Application for Federal Student Aid.
  File for FAFSA online at www.fafsa.ed.gov each
  academic year

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Glossary continued

• NetMail - the LaGuardia student email system used
  to share important information about students
  records and accounts as well as enrollment news
  and campus services
• Pell - Federal financial aid grant program
• PINs - Personal Identification Numbers are
  assigned by the Registrar to give you access to
  LaGuardias advisement and registration systems.
  The US Department of Education assigns your PIN
  for access to the FAFSA Student Aid Report (SAR)
• PTV - the plasma screen televisions used to
  broadcast news about important academic dates,
  registration information and campus events
• REGXpress - LaGuardias on-line student
  registration services system
• SIC - Student Information Center responds to
  phone and email inquiries related to enrollment
  services
• SIMS - Student Information Management System is
  the Colleges student database system
• SFS - Student Financial Services are housed in
  the ESC, C-107, and operates the ESC Resource
  Center in C-109
• TAP (Tuition Assistance Program)- New York State
  Financial Aid grant program

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Prepare to Register

• Access important and relevant information online
• Academic Calendar
• Schedule of Classes
• LaGuardia Catalog
• Your PINs for Registration and DegreeWorks
  (available through ESC, C-107)
• Financial aid/FAFSA PIN (assigned through U. S.
  Dept. of Education/FAFSA)
• Check your registration appointment on
  DegreeWorks or visit ESC, C-107
• Look at your DegreeWorks record for guidance with
  self-advisement and to locate your advisement
  department
• 4. Determine the days of the week and times of
  the day you are available to attend classes.
  Consider travel time to and from campus!

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Links for Web Resources Services

• AMS www.tuitionpay.com to sign up for monthly
  payment plan
• Bursar information www.lagcc.cuny.edu/bursar
  for payment options, deadlines, etc.
• DegreeWorks www.lagcc.cuny.edu/degreeworks for
  self-advisement
• FAFSA www.fafsa.ed.gov to apply/reapply for
  financial aid
• REGXpress - www.lagcc.cuny.edu/registrar/regexpres
  s.aspx for all online registration services
• Schedule of Classes www.lagcc.cuny.edu/registrar/s
  chedule.aspx to see all class offerings
• Student Financial Services www.lagcc.cuny.edu/sf
  s for assistance with applications for federal,
  state and college-sponsored grants and
  scholarships

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Step One Apply for Financial
Assistance

• Assess your own financial resources to pay for
  college (income, savings, etc.)
• Visit the Employment Career Services Center in
  C-102 to learn about part-time on- and off-campus
  jobs
• Apply for financial aid early and re-apply each
  academic year!
• April 15 to start classes in Fall
• November 15 to start classes in Spring
• Visit the ESC Resource Center (C-109) for
  financial planning counseling
• Bring your (and/or your familys) most recent tax
  forms
• Review sources of financial assistance
• Federal, state and city programs
• LaGuardia grants and scholarships
• Private scholarship programs
• The ESTIMATED award for financial assistance will
  appear on your Schedule/Bill. Prepare to pay the
  difference between tuition and fee charges and
  your estimated financial assistance (aid, grants,
  scholarships, etc.)

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Step Two Clear All STOPS

• Stops will prevent your registration!
• Use DegreeWorks to view stops
• Understand your stops. The most common Stops
  include
• Bursar (owing a tuition/fee balance)
• Financial Aid (aid overpayment)
• Health (missing immunization proof)
• Library (overdue books)
• Visit the appropriate office(s) to resolve
  Stops (e.g. Bursar - MB55, ESC C107, Health
  MB40). See a SFS Specialist in the ESC C107
  to get advice about resolving an
  outstanding/prior balance

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Step Three Get Academic Advisement

• Review the Advisement Policy in the Schedule of
  Classes to see if you need an advisors approval
  before registering on REGXpress (Advisement is
  required for all students with less than 30
  credits students enrolled
• in special programs)
• Use DegreeWorks to
• See the academic requirements you still need to
  complete for your degree
• Learn where to go for advisement
• Use the Schedule of Classes to prepare two
  possible programs for the semester
• Go to REGXpress and click on the Quick Link
  Advisement Registration Information for a
  list of activities and deadlines
• Meet with an Advisor to plan and select courses
• After advisement, ask the advisor to make sure
  your C stop is cleared and that you have a
  registration appointment

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Step Four Register for the Semester

• Go on-line www.lagcc.cuny.edu/regxpress Enter
  the 4-digit course codes for each of
  your classes
• Register for both Session I and II now to show
  full time status for financial aid, insurance and
  visa (international students only) purposes
• Use any internet-enabled computer to access
  REGXpress at home or on-campus (open labs, the
  Library, or wireless access areas)
• View and print a copy of your Schedule/Bill.
  Note the payment deadline and amount due
• Keep this printout for your records!

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Register for the Semester
continued

• Registration Help
• Visit the ESCs Self-help Station in C-107, or
  the ESC Resource Center in C-109 for in- person
  support
• Call the Student Information Center at (718)
  482-LaGC (5242)
• Email CallCenter_at_lagcc.cuny.edu

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Step Five Make Payment Arrangements
CALCULATE PAYMENT

• Use the Student Budget Worksheet to calculate
  your
• tuition and fees budget for the semester/session
• Use your estimated or confirmed financial aid
  award, scholarship award letter(s), and/or 3rd
  party voucher (if applicable), and your
  registration Schedule/Bill to
• complete this worksheet
• The Worksheet will show what you MUST pay out of
  pocket to fully settle your tuition and fees bill
  for the session

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Student Budget Worksheet

• Semester _________________ Session(s)
  _________
• SESSION COSTS
• Tuition (total tuition units x
  resident/non-resident rate) _________________
• Activity Fee (full- or part-time
  rate) _________________
• Consolidated services/Technology
  Fees _________________
• Total Expenses/Costs
  _________________ (A)
• CREDITS TO YOUR ACCOUNT
• LaGuardia Scholarship (Award must be posted by
  SFS) _________________
• Financial Aid (check one box for each award
  below)
• Pell (_X_ Estimated __ Confirmed)
  _________________
• TAP (_X_ Estimated __ Confirmed)
  _________________
• Loans (_X_ Estimated __ Confirmed)
  _________________
• Deposits and/or Refunds due to you
  _________________
• Third Party Payment or Scholarships (Voucher
  needed) _________________
• Total Account Credits
  _________________ (B)
• Total Balance Due (Subtract line B from line A)
  _________________ (C)

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Step Five Make Payment Arrangements
PAYMENT METHODS

• After financial aid and other financial
  assistance are applied to your account, use any
  combination of the following to make payment or
  payment arrangements
• AMS Monthly Payment Plan (see Bursar, MB55, or
  C107 for details)
• Cash
• Checks (personal/bank) or Money Orders
• Be sure to include the last 4digits of your
  student ID on the face of the check or money
  order to ensure accurate credit to your account
• Credit cards
• 3rd Party Vouchers

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Step Five Make Payment Arrangements
HOW TO PAY continued

• Payment can be made
• In-person at the Bursar Window, MB55 during
  business hours or via the Drop Box
• By Mail to Bursar Office
• Online through REGXpress

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Step Five Make Payment Arrangements
continued
MONTHLY PAYMENT PLAN

• AMS Enrollment Deadlines
• Fall Session I
• 5 month plan - July 15
• 4 month plan - August 15
• 3 month plan - September 15
• Spring Session I
• 5 month plan - January 15
• 4 month plan - February 15
• 3 month plan - March 15
• See Bursar, MB55, or C107 about
• AMS plans for Session II

• Use AMS interest-free monthly payment plan
• Sign up early for smaller monthly payments
• Remember there is a 30 enrollment fee each
  session
• Enroll online at www.tuitionpay.com or call
  1-800-635-0120

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Step Five Make Payment Arrangements continued
NOTES ABOUT PAYMENT

• You may use a Third Party Payment Voucher offered
  by your employer, sponsor or private scholarship
  fund.
• The College must have written authorization from
  the third party to bill the employer,
  organization, or sponsor directly. Take the
  voucher from your employer or sponsor to the
  Bursar as soon as possible after you register.
• Employee reimbursement plans are not acceptable

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Step Five Make Payment Arrangements continued
CREDIT CARD PAYMENT

• Using VISA/MASTERCARD, AMEX, or DISCOVER for
  payment by mail or Drop Box
• Complete Authorization (below). Signature MUST be
  that of the cardholder
• Check with your local bank to make sure that your
  line of credit is sufficient to accommodate the
  amount you wish to charge
• Deposit this form in the Drop Box at the Bursar
  Window or mail it to Office of the Bursar,
  LaGuardia Community College, 31-10 Thomson
  Avenue, Long Island City, NY 11101
• Your copy of the Retail Sales Slip and our
  receipt will be returned to you when your payment
  has been processed
• -------------------------------------------------
  --------------------------------------------------
  -------------
• Authorization for use of Charge/Credit Card
• I authorize the LaGuardia Community College to
  charge my __________ ACCOUNT
  
  (card
  name)
• Card Number_____________________________________
  ___________________
• Amount you are charging ____________Expiration
  date of card______________
• Cardholders name_______________________________
  _____________________
• Cardholders Address __________________________
  ZIP code ______________
• Cardholders Signature _________________________
  Date __________________

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Step Five Make Payment Arrangementscontinued
PAYMENT DATES/DEADLINES

• Complete your registration and make payment or
  arrangements to pay as soon as you can but NO
  LATER THAN THE CLOSE OF BUSINESS ON THE PAYMENT
  DUE DATE
• Visit the Bursar web site www.lagcc.cuny.edu/busin
  ess/Tuition_Fees.htm for payment due dates
• Once you have made payment or adequate
  arrangements to pay your tuition and fees, your
  registration for the semester will be protected
  against cancellation
• If you choose NOT to attend classes, you MUST go
  online or visit the ESC (for in-person help) to
  officially drop your class(es) to avoid academic
  and financial liability!

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Step Five Make Payment Arrangements
REMINDERS

• Failure to drop a course(s) prior to the first
  day of classes will make you liable for part or
  all tuition and fee charges. See the Tuition
  Refund Schedule in the Schedule of Classes
  booklet for details
• Not attending does not mean you have officially
  dropped your class(es). You will earn a WU
  grade at the end of the Session (calculated as an
  F in GPA), and be liable for tuition and fee
  charges
• Any Change of Program (CHOP) action, that is
  add/drop, may impact your financial aid and
  your tuition/fees bill check with SFS and/or the
  Bursar whenever you make changes to your program
• If you have unusual financial circumstances,
  visit the ESC to explore possible options with a
  SFS specialist

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Step Six Validate Your ID Confirm Classroom
Assignments

• You are required to display a valid student ID
  each time you enter a LaGuardia building
• After Registration and Before 1st Day of Classes
• Visit the ID Office in MB-23, following
  registration and payment, to obtain a validation
  sticker for the semester. You MUST present
  evidence of payment in full or payment
  arrangements
• Go on-line 24- to 48-hours before the first day
  of classes and print your Schedule/Bill AGAIN to
  get your most current classroom assignments
• Remember to add/drop classes as soon as possible
  see Academic Calendar for dates. Be sure to
  drop any class you do not plan to attend by the
  last day to drop a class deadline

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Step Seven Confirm Your Financial Aid

• Remember, your initial financial aid award is an
  ESTIMATE
• Confirm the estimated federal/state aid that
  initially appeared on your Schedule/Bill.
• Make sure your ESTIMATED award is CONFIRMED by
  SFS and CREDITED to your Bursar account
• Visit the ESC or Bursar after the CENSUS DATE
  (see the Academic Calendar) to verify that your
  aid has been credited to your account
• An additional bill for tuition and fees will be
  sent after Census date if your expected aid
  changes or is NOT confirmed by SFS

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Congratulations!

• You have successfully completed your
  re-enrollment at LaGuardia Community College
• Whenever you have questions or need guidance with
  an enrollment issue
• Visit the ESC in C-107
• Call 718-482-LAGC (5242)
• Email the SIC at callcenter_at_lagcc.cuny.edu

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Best wishes for a successful semester