Fall Business Office Workshop: Cashiering Basics

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Fall Business Office WorkshopCashiering Basics

• The Cashiers Office
• October 26, 2007

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Window Hours

• Monday Friday
• 1230p.m. 330p.m.
• Drop box when window isnt open
• Sealed envelope
• Budget code
• Contact information
• Name, extension, department

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Check Cashing Policy

• 250.00 limit
• Check must be payable to you
• Be prepared to show your CC ID
• Accountable for any checks returned to CC and
  related fees
• Permanent loss of check cashing privilege after 3
  returned checks

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Ordering Money

• Cash advance checks cashed at window
• Pre-order for
• Anything over 250.00
• Special denominations
• 3 business-day notice
• Contact both Lynda and Terry
• Email is preferred

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Ordering Money, cont.

• Please provide
• Who check is for
• What the check amount
• When money is needed
• How denominations wanted

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Checks Held at Window

• For emergency only
• Show CC ID
• Must sign for when picked up
• Will hold up to 3 days, then will be sent to
  department

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Checks Held at Window, cont.

• Payroll
• Available 830-430
• Sign the pick up sheet
• Sent to departments the next business day
• Block Visitor
• Available 1230-330
• Can pick up day before block ends and last day of
  block
• Mailed or sent to departments the next business
  day

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Wire Transfers

• Allow 3 days processing time
• Receiving time
• U.S. allow up to 5 business days
• International allow up to 2 weeks
• Print legibly
• Provide backup just as for a check req
• Include wire information

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Wire Transfers, cont.
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Deposits

• Do on a timely basis dont hold checks or cash
  more than 1 week
• Stamp back of checks with department stamp
• Wells Fargo should be bank on stamp
• Should have bank account on stamp
• Budget code
• Provide contact name, extension, department

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Deposits, cont.

• Counting the deposit
• Currency facing same direction
• 5.00 coin limit suggested
• Checks facing same direction
• Run adding machine tape
• Checks in same order as recorded on adding
  machine
• Include money orders and travelers checks

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Deposits, cont.

• Preparing the deposit
• ticket
• Currency counts
• Coin
• Checks
• See tape

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Deposits, cont.

• Packing the deposit bag
• Use ball point pen
• Complete front of bag
• Deposit slip face up in small pocket
• Deposit in large pocket
• Seal bag
• Keep tear strip for your records

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Contact Information

• Lynda Smith
• 389-6423
• lysmith_at_coloradocollege.edu
• Terry Anderson
• 389-6134
• terry.anderson_at_coloradocollege.edu