Recognition Tips for IEEE Sections

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Recognition Tips for IEEE Sections Chapters
April 2009
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Topics

• Awards Recognition
• Who should you recognize
• How to do it
• Options available
• Fellows/Senior Members
• MGA and IEEE level awards
• Job Descriptions

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Who should you recognize?

• Officers of all units
• Conference organizers
• Committee chairs
• Newsletter editors/web masters
• SAMIeee database coordinator
• Newly elected Fellows elevated Senior Members

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But how?

• Newsletter article
• Web page
• Certificate
• Plaque
• Section or Chapter Chair pins

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Automatic Recognition

• Past Officer Certificates
• Section Chairs
• Chapter Chairs
• Sent in the Spring, directly to the officer
• Special request
• Recognition coordinator request the certificate
  be sent to him or her for presentation at a
  Section Meeting
• scsproducts_at_ieee.org

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Ordering Recognition Products

• Form is on the web at www.ieee.org/scsproducts,
  or contact scs-products_at_ieee.org
• Pay
• deduction from Concentration Bank account (no
  need to write a check) or
• from the annual Section rebate
• Must be approved by either Section Chair or
  Treasurer

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Fellows / Senior Members

• Fellows elected by IEEE Board of Directors
• List available on the web www.ieee.org/fellows
• Senior Member elevations can be identified
  through SAMIeee www.ieee.org/samieee

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MGA Awards

• Achievement Award
• GOLD Achievement Award
• Innovation Award
• Leadership Award
• Larry K. Wilson Transnational Award
• Nomination Deadline - 15 October
• William W. Middleton Distinguished Service Award
  (awarded every three years)

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MGA Awards, p.2

• Friend of IEEE Member and Geographic Activities
• Recognize support provided to the IEEE and its
  members in support of its goals by firms,
  divisions of firms or individuals
• Nomination can be submitted at any time.
• MGA Outstanding Large/Small Section Award
• More info? www.ieee.org/mga

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Institute-Level Awards

• Medals, Service Awards, Corporate Recognition,
  and Prize Papers
• Nomination deadline 1 July
• Technical Field awards
• Nomination deadline 31 January
• www.ieee.org/awards

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Is that in my job description?
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IEEE Ethics Member Conduct

• IEEE Code of Ethics
• All items relevant, but remember to
• treat fairly all persons regardless of such
  factors as race, religion, gender, disability,
  age, or national origin
• avoid injuring others, their property,
  reputation, or employment by false or malicious
  action
• assist colleagues and co-workers in their
  professional development and to support them in
  following this code of ethics.
• www.ieee.org/ethics

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Im A Section Chair, I . . .

• Know about IEEE Bylaws IEEE Policies MGA
  Operations Manual
• Chair meetings
• Work with ExCom, Committee, Chapter and Affinity
  Group Chairs to support activities
• Represent Section at Region meetings
• Am a signer on bank account

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Im a Section Vice Chair, I . . .

• Chair meetings in absence of Chair
• Am familiar with the policies relating to the
  activity of the Section and subunits, including
  IEEE Bylaws, IEEE Policies, MGA Operations Manual
• Assume additional authority or activity as
  designated by Chair

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Im a Section Treasurer, I . . .

• Prepare the annual budget
• Record all financial activity
• Reconcile bank statements/activity
• Report status of units finances to the Section
  ExCom on a regular basis
• Prepare and submit Annual Financial Report (L-50)
• Signer on bank account

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Im A Section Secretary, I . . .

• Record minutes of ExCom and other Section
  meetings
• Handle correspondence
• Distribute meeting notices
• Maintain Section records
• Submit officer and meeting reporting, including
  officer changes during the year, to IEEE
  Operations Center

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Im a Chapter Chair, I . . .

• Preside at Chapter ExCom and other meetings
• Work with other Chapter officers to determine
  program of activities for Chapter
• Represent Chapter at Section ExCom meetings and
  Society-sponsored meetings
• Am familiar with IEEE Bylaws, IEEE Policies, MGA
  Operations Manual, and any Society requirements
  for activity
• Submit or ensure submission of required reporting
  to Section and Society

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Does your unit have a . . .

• Professional (Career) Activities Coordinator
• Student Activities Coordinator
• Educational Activities Coordinator
• Awards Recognition Coordinator
• Membership Development Coordinator
• Historian
• Newsletter Editor
• Web master

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Additional Information

• Volunteer Resources web page
• www.ieee.org/organizations/vols
• IEEE Master Brand Identity Standards
• www.ieee.org/masterbrand
• www.ieee.org/identitystandards
• The SCOOP Newsletter
• Monthly via email (and on the web) to Sections
  Chairs other interested volunteers
• www.ieee.org/scoop

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Additional Resources, p.2

• Chapter Chair Reference Guide
• www.ieee.org/chapters

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QUESTIONS?