USA Staffing

1
USA Staffing

• The Directorate for Human Resources is committed
  to improving our work products and processes thus
  saving time, effort, and money. In the military
  technician staffing arena, the solution to
  providing better customer service and wider
  advertisement of our vacancy announcements by the
  use of, and implementation of a commercially
  available program called USA Staffing.

2
USA Staffing

• USA Staffing is a web-based system that provides
  a cost effective means of procuring the
  best-qualified candidates utilizing a single,
  integrated software solution.
• The complex staffing process is simplified with
  this user friendly, web-enabled software that
  automates the recruitment, assessment, referral,
  and notification processes.
• USA Staffing is currently used by other federal
  agencies and is being implemented throughout the
  National Guard in FY06.

3
USA Staffing

• USA Staffing automatically generates vacancy
  announcements, posts vacancy announcements on
  OPMs USAJOBS website, accepts applications by
  internet or fax, analyzes applicant competencies,
  produces certificates, notifies applicants, and
  manages applicant records.
• It meets OPM regulatory requirements and is
  adaptable to agency specific procedures.

4
USA Staffing

• Provides instant application receipt
  notification when using the resume builder or
  fax.
• Notification by e-mail of advertisements posted
  on USAJOBS meeting the applicant interests and
  career goals.
• Development of supplemental questions which
  will screen-out job applicants to the mission
  requirements, i.e. military membership or
  military grade.
• Timely notification of qualification rating and
  non-selection.
• Timely turnaround on rating applications and
  publishing certificates by the Directorate for
  Human Resources. Certificates will consist of an
  e-mail link forwarded to the selecting official
  who can then securely download the qualified
  applications.

5
USA Staffing - Modifications

• Development and use of a CNG Form 690-1,
  Request for Technician Vacancy Announcement, to
  replace the often confusing SF-52, Request for
  Personnel Action.
• Modification of Area of Consideration
  requirements to All Sources formerly
  Nationwide, and Merit Placement formerly
  Statewide. The use of unit only announcements is
  inconsistent with the USA Staffing program.
• Announcement open periods will be reduced to a
  minimum of 14 days for Merit Placement and 21
  days for All Sources.
• Applications must be received by USA Staffing
  by 12 midnight (Central Time Zone) of the closing
  date. Applications mailed to the HRO will be
  returned to the sender without action.
• A separate certificate of eligibles will be
  published for each grade when a position is
  advertised for trainees.

6
USA Staffing Vacancy Request

• Newly Created Request Form, CNG Form 690-1
• - SF 52s will no longer be accepted
• Implementation of review for accuracy
• - Vacancy announcement draft will be emailed to
  selecting supervisor prior to posting
• - Selecting supervisor must submit to
  Unit/Organization
• Remote in-turn forwards to HRO
• - Amendments will no longer be accepted
• Area of Consideration Requirements
• - Current CNG Members/Technicians (formerly
  Statewide)
• 14 days
• - All Sources (formerly Nationwide) 21 days
• Area of Consideration for Unit Only has been
  eliminated due to system requirements

7
USA Staffing Certificate of Eligibles

• Certificate of Eligibles notification to
  selecting supervisor will be received via email.
• - The email will include a secure link and
  instructions on how to retrieve the list of
  eligible job applicants.
• Agency Document Viewer (ADV) - allows you to view
  and print the certificate of eligibles.

8
USA Staffing The Supervisor Role

• Certificate of Eligibles
• View certificates on USA Staffing
• Separate certificates will be issued for multiple
  grades
• Rate and rank applicants IAW Merit Placement
  Principles Agency Plan
• Input audit codes for the action taken for each
  applicant
• Print and sign completed Certificate of Eligibles
  
• Return Certificate (KSA Worksheet and Candidate
  Worksheet,
• if applicable) to HRO via email, fax, or US Mail

9
USA Staffing - Email

• From USAStaffingOffice_at_opm.gov
  mailtoUSAStaffingOffice_at_opm.gov Sent
  Wednesday, March 01, 2006 143 PMTo Mosher,
  April L TSGT NGCASubject Request Number 06-150A
  for Vacancy ID 100647 is available for viewing
• Welcome to the USA Staffing Agency Document
  Viewer (ADV)! This email provides a link to the
  requested list of eligible job applicants. The
  USA Staffing document viewer will allow you to
  view or print the list of eligible job applicants
  and applicants' documents, and to annotate the
  action taken for each of the certified
  applicants.Click on the link below or copy and
  paste the URL into the "Address" field of your
  Web browser to retrieve the list of eligible job
  applicants.
• http//USAStaffing.opm.govNote this is an
  automated email message. Please do not reply
  directly to this message.

10
USA Staffing - User Name Password

• User Names will be issued by HRO
• User Name will be First Initial, Middle Initial,
  Last Name
• Example MPMASTROIANNI
• Initial password will be Last Name
• Example Mastroianni
• Once logged on to the USA Staffing website, you
  will be prompted to change your password.

11
USA Staffing

• Timeline

• Implementation and Impact bargaining will be
  afforded the labor organizations, suspense of 6
  April 06 for reply
• Initial concept brief with the California
  National Guard senior leadership - TBD
• April 06 - June 06 members of the staffing team
  will visit major Army and Air National Guard
  organizations
• Training provided in two separate briefings
• Viewpoint of an employee (what to expect and how
  to use)
• What a supervisor/manager should know about USA
  Staffing and how to request a vacancy
  announcement
• Current process will continue until
  implementation date of 1 July 06
• VA Requests received after 15 June 06 must meet
  USA Staffing parameters and will be published on
  or about 1 July 06

12
USA Staffing

• QUESTIONS