INTERREG IIIB project RAIL BALTICA

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INTERREG IIIB project RAIL BALTICA

• The Partnership Agreement
• 5th December 2005

Project part-financed by the European Union
within the BSR INTERREG IIIB programme
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The Partnership Agreement

• Main purpose
• Define conditions of co-operation among project
  partners
• Divide responsibility of project implementation
  and finance among the lead partner and other
  project partners.
• The Agreements will be signed between the lead
  partner (RRDA) and each project partner.

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Content of Agreement (I)

• Subject of Agreement
• Duration of Agreement
• Lead partner's obligations
• Project partners obligations
• Modification
• Reports
• Information and publicity
• Confidentiality

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Content of Agreement (II)

• Third parties
• Non-fulfillment of obligations
• Demand for repayment
• Working language
• Applicable law

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Subject of Agreement (I)

• There are attached following annexes to the
  partnership agreement
• The approval of application by the Baltic Sea
  Region INTERREG III B Neighbourhood Programme
  Steering Committee.
• The subsidy contract between the managing
  authority of the CIP and the lead partner (RRDA).

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Subject of Agreement (II)

• The application form with amendments for the
  project RAIL BALTICA.
• The project partners budget (separate budget for
  each project partner).

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Duration of Agreement

• The earliest date from which cost for the project
  can be considered as eligible is the day after
  the date of approval by the Steering Committee
  03.06.2005.
• The Agreement will enter into force
  retrospectively from 03.06.2005 onward.
• Termination of the Agreement - the date each of
  the partners receive their quotas of the final
  payment by the EU Commission to the CIP.

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Lead partner's obligations

• Execute overall monitoring
• Overall financial responsibility
• Audit and reports of the project
• Communication

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Project partners obligations

• Involvement in activity planning and
  implementation
• Financial responsibility of own budget
• 1st level audit and reports
• Communication

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The Partners and Work-Packages (WP) activities
planning (I)

• The partners, who responsible to carry out WP
  activities plan
• Best solutions for internal information flow
• Schedule of necessary contact meetings
• Funding schemes for WP activities
• Evaluation of WP results.
• WP managing partner in co-operation with the lead
  partner is responsible to pass on WP activities
  plan to all project partners and other
  institutions involved.

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The Partners and Work-Packages (WP) activities
planning (II)

• The partners, who are involved in WP activities
• Receive information about WP activities plan
• Responsible for providing the necessary
  contribution in the WP implementation
• Keep strongly all deadlines given by WP managing
  partner or the lead partner.

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Modification

• Before applying for reallocation of the project
  costs between budget lines or modification of the
  work plan, the lead partner shall obtain the
  approval of these partner, whom modification
  referred
• About modification in the project the lead
  partner inform all project partners.

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Reports (I)

• Reports from each partner need to be sent till
  following dates
• Milestone 1 till 1st February 2006
• Milestone 2 till 1st August 2006
• Milestone 3 till 1st February 2007
• Milestone 4 till 1st August 2007
• Milestone 5 one month after the official
  closing date of project
• The lead partner will indicate the official
  closing date to the project partners in due time

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Reports (II)

• Report includes following parts
• Activity report (for all partners)
• An audited financial report and confirmation by
  independent auditor (for partners, who receive
  co-financing from INTERREG IIIB programme)
• Reports must be sent by e-mail and by post.

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Reports (II)

• In case, if
• the progress report by the partner is not
  submitted to the lead partner on time
• the activities reported by the partner are not
  performed in practice
• the activities reported by the partner are
  performed in bad quality
• the lead partner may not approve the partners
  progress report and exclude the expenditure as
  eligible.
• The lead partner may ask the project
  international Steering group to make the final
  conclusion of this question.

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Information and publicity

• The lead partner and the partners will implement
  jointly the project communication plan.
• General information about the project partners
  and its activities can be published by managing
  authority of INTERREG IIIB programme

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Confidentiality

• During the project all confidential documents and
  other confidential elements must be with
  statement confidential.
• All project partners must respect the
  confidential nature of this information.
• This confidentiality clause shall remain in force
  for two years following the termination of this
  agreement.

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Third parties

• The partners are responsible for action of third
  party.
• The partners must inform the lead partner about
  the subject and party of any contract concluded
  with a third party.

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Non-fulfillment of obligations

• The partner is obliged to inform the lead
  partner.
• The lead partner shall contact the partner and
  resolve the difficulties within one month.
• In case of further non-fulfillment of obligations
  the lead partner decide to exclude the partner
  with approval of the Steering Committee of
  INTERREG IIIB programme.
• In case of excluding the partner, the lead
  partner may demand compensation from excluded
  partner.

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Demand for repayment

• In case managing authority of INTERREG IIIB
  programme demand repayment of subsidy already
  transferred, the lead partner need to repay it.
• The partners are obliged to transfer its portion
  of the repayment amount to the lead partner
  within two weeks.

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Working language

• The official working language - English

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Applicable law

• The Partnership Agreement is governed by the
  Latvian law.

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Further activities...

• Planned that the Partnership Agreements project
  (English version) will be send out till 9th
  December 2005.
• Each project partner need to inform the lead
  partner about the Agreement clauses where is
  necessary some modification.
• After harmonization of the Agreement the lead
  partner will send out signed agreements with
  annexes.

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Thank you for attention!Questions?!