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PowerPoint and Public Speaking: What you need to know

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Use various images, videos, cartoons, graphics. Distribute handouts at the end ... Some can appear amateur and unprofessional. Graphics ... – PowerPoint PPT presentation

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Title: PowerPoint and Public Speaking: What you need to know


1
PowerPoint and Public Speaking What you need
to know
  • Marcy B. Waldinger, MHSA
  • Aisha T. Langford, MPH
  • Emerging Leaders Program

2
Presentation Outline
  • PowerPoint Tips
  • Public Speaking Tips
  • Discussion

3
PowerPoint Quote
  • The audience has come to hear you, not merely
    to stare at images tossed onto a screen. Build a
    strong PowerPoint program, but make sure that
    your spoken remarks are no less compelling.
    "PowerPoint doesn't give presentations
    PowerPoint makes slides.
  • Matt Thornhill, president of Audience First.

4
PowerPoint Guidelines
  • Uncluttered slides
  • No more than 5 lines
  • Good text contrast
  • Large enough font
  • Be prepared to improvise in case of technical
    difficulties!!!!

5
PowerPoint Tips
  • Have compelling material
  • Keep it simple
  • Minimize numbers in slides
  • Don't be a parrot
  • Time your remarks

6
PowerPoint Tips
  • Give it a rest
  • Use vibrant colors
  • Use various images, videos, cartoons, graphics
  • Distribute handouts at the end
  • Edit ruthlessly, then let someone else review

7
Adequate Color Contrast
  • Bad
  • Hard to read
  • Hard to read
  • Hard to read
  • Good
  • Much better!
  • Much better!
  • Much better!

8
Font
  • Sizes 28 32 are easy to read
  • Use plain fonts (e.g. Times New Roman, Arial)
  • Avoid fancy script fonts
  • -Hard to read
  • -Harder to read
  • -Im dizzy

9
Avoid Using All CAPS
  • ALL CAPS ARE HARD TO READ
  • ALL CAPS IN E-MAIL SHOUTING!!!
  • Vs.
  • All caps are hard to read
  • All caps in e-mail shouting

10
Graphics
  • Be thoughtful about CLIP ART graphics
  • Some can appear amateur and unprofessional

11
Graphics
  • Utilize JeanAnn Davidson, UMHS graphic designer
  • Websites for stock photos
  • -Jupiter Unlimited (free images)
    www.jiunlimited.com
  • -IStock Photo (low cost images)
    www.istockphoto.com

12
Sample of a JeanAnn Creation
13
Sample from IStockPhoto.com
14
More exciting images Normal colon vs. colon with
polyp
15
Mammogram with cancerous lesion
16
Graphics
  • Avoid photos as backdrops
  • Text is hard to read
  • Distracting

17
Keep Charts Simple
18
More PowerPoint Tips
  • Animation can be useful, but may crash slide show
  • Dont use the auto-advance slide feature
  • Film clips and music can enhance presentations
  • Make slides into PDF if sharing electronically
  • Cite references

19
Most Common PowerPoint Complaints
  • Reading slides
  • Text too small
  • Full sentences instead of bullet points
  • Moving/flying text or graphics

20
Most Common PowerPoint Complaints
  • Annoying sounds
  • Overly complex diagrams or charts
  • -Give full-page hard copy of charts or
  • -Break them up
  • Bad color choices

21
Public Speaking Icebreaker
  • If you could be any public speaker (famous or
    not),
  • who would it be and why?

22
Public Speaking Guidelines
  • Control fillers like Uhhmns and Ahhs
  • Error on the side of brevity vs. length
  • Respect time restraints
  • Pace yourself and speak slowly
  • Enunciate your words and project your voice!

23
10 Public Speaking Tips
  • Know your audience
  • Know your material
  • Know the room
  • Practice
  • Relax

24
10 Public Speaking Tips
  • Visualize yourself giving your speech
  • Realize that people want you to succeed
  • Dont apologize
  • Concentrate on the message not the medium
  • Gain experience

25
Public Speaking Tips
  • Keep good eye contact
  • Smile
  • Express emotion
  • Avoid distracting mannerisms (fidgeting, lip
    biting, etc.)

26
Public Speaking Tips
  • Create an elevator speech for impromptu
    introductions
  • 15 -30 seconds, 100 - 150 words to describe
  • 1. What the product or service is
  • 2. What it does for the buyer/consumer (e.g.
    the benefits).
  • 3. Who you are

27
Public Speaking Tips
  • Tell a story if appropriate
  • Stay true to your personality
  • Make gestures convincing
  • Vary your speaking position

28
10 Biggest Public Speaking Mistakes
  • Starting with a whimper
  • Attempting to imitate other speakers
  • Failing to work the room
  • Failing to use relaxation techniques
  • Reading a speech word for word

29
10 Biggest Public Speaking Mistakes
  • Using someone elses stories
  • Speaking without passion
  • Ending a speech with questions and answers
  • Failing to prepare
  • Failing to realize that speaking is an acquired
    skill

30
General Issues in Presenting
  • Minimize distractions
  • -Turn off your cell phone and pager
  • -Jingling keys
  • -Change in pocket
  • -Swaying
  • Dress for credibility
  • Comfort using a podium and microphone

31
General Issues in Presenting
  • Managing the audience
  • -Setting expectations about scope of talk
  • -Fielding questions
  • -Looking out for side conversations
  • If you dont have an answer, say so, then give
    an
  • appropriate resource or promise to get back to
    them.

32
General Issues in Presenting
  • Important Questions to Ask
  • What AV equipment will be provided?
  • How much time will I have?
  • How many people do you expect?
  • What is the desired theme for the talk?
  • Who else is presenting on the program?
  • Will there be a podium?

33
Remember
  • Prepare
  • Practice
  • Present

34
Public Speaking Resources
  • Toastmasters International
  • www.toastmasters.org
  • Toastmasters meetings are comprised of
    approximately 20 people who meet weekly or
    bi-weekly for an hour or two. Participants
    practice and learn skills by filling a meeting
    role. There is no instructor instead, each
    speech and meeting is critiqued by a member in a
    positive manner, focusing on what was done right
    and what could be improved.

35
Public Speaking Resources
  • The Toastmasters website has information on
  • -Giving a Eulogy
  • -Toasting Tips
  • -Presenting an Award
  • -Accepting an Award
  • -What You Should Have Said
  • -Business Presentations
  • -The 10 Commandments of Communication

36
Public Speaking Resources
  • Books
  • In The SpotLight, Overcome Your Fear of Public
    Speaking and Performing by Janet E. Esposito
  • Public Speaking (8th Edition) by Michael Osborn,
    Suzanne Osborn and Randall Osborn
  • The Exceptional Presenter A Proven Formula to
    Open Up and Own the Room by Timothy J. Koegel

37
Public Speaking Resources
  • Books
  • How to Leave Your Audiences Begging for More by
    Chris King
  • 101 Secrets of Highly Effective Speakers, Caryl
    Rae Krannich Ph.D.
  • Great Session Openers, Closers, and Energizers
    Quick Activities for Warming Up Your Audience and
    Ending on a High Note by Marlene Caroselli

38
Public Speaking Resources
  • U-M workshops and classes
  • Center for the Education of Women
  • EMU and Washtenaw colleges
  • Ann Arbor and Ypsilanti District Libraries
  • The Human Face, a BBC documentary narrated by
    John Cleese

39
Presentation Information Sources/References
  • Presenting with PowerPoint 10 dos and don'ts
    Microsoft Small Business Center website
  • 10 Tips for Public Speaking and 10 Biggest
    Public Speaking Mistakes
    Toastmasters International
    website
  • How to Deliver an Effective Presentation
    handout by Louise August Jean Waltman
    Center for the Education
    of Women, Ann Arbor
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