Title: PowerPoint and Public Speaking: What you need to know
1PowerPoint and Public Speaking What you need
to know
- Marcy B. Waldinger, MHSA
- Aisha T. Langford, MPH
- Emerging Leaders Program
2Presentation Outline
- PowerPoint Tips
- Public Speaking Tips
- Discussion
3PowerPoint Quote
- The audience has come to hear you, not merely
to stare at images tossed onto a screen. Build a
strong PowerPoint program, but make sure that
your spoken remarks are no less compelling.
"PowerPoint doesn't give presentations
PowerPoint makes slides. - Matt Thornhill, president of Audience First.
4PowerPoint Guidelines
- Uncluttered slides
- No more than 5 lines
- Good text contrast
- Large enough font
- Be prepared to improvise in case of technical
difficulties!!!!
5PowerPoint Tips
- Have compelling material
- Keep it simple
- Minimize numbers in slides
- Don't be a parrot
- Time your remarks
6PowerPoint Tips
- Give it a rest
- Use vibrant colors
- Use various images, videos, cartoons, graphics
- Distribute handouts at the end
- Edit ruthlessly, then let someone else review
7Adequate Color Contrast
- Bad
- Hard to read
- Hard to read
- Hard to read
- Good
- Much better!
- Much better!
- Much better!
8Font
- Sizes 28 32 are easy to read
- Use plain fonts (e.g. Times New Roman, Arial)
- Avoid fancy script fonts
- -Hard to read
- -Harder to read
- -Im dizzy
9Avoid Using All CAPS
- ALL CAPS ARE HARD TO READ
- ALL CAPS IN E-MAIL SHOUTING!!!
- Vs.
- All caps are hard to read
- All caps in e-mail shouting
10Graphics
- Be thoughtful about CLIP ART graphics
- Some can appear amateur and unprofessional
11Graphics
- Utilize JeanAnn Davidson, UMHS graphic designer
-
- Websites for stock photos
- -Jupiter Unlimited (free images)
www.jiunlimited.com - -IStock Photo (low cost images)
www.istockphoto.com -
12Sample of a JeanAnn Creation
13Sample from IStockPhoto.com
14More exciting images Normal colon vs. colon with
polyp
15Mammogram with cancerous lesion
16Graphics
- Avoid photos as backdrops
-
- Text is hard to read
- Distracting
-
17Keep Charts Simple
18More PowerPoint Tips
- Animation can be useful, but may crash slide show
- Dont use the auto-advance slide feature
- Film clips and music can enhance presentations
- Make slides into PDF if sharing electronically
- Cite references
19Most Common PowerPoint Complaints
- Reading slides
- Text too small
- Full sentences instead of bullet points
- Moving/flying text or graphics
20Most Common PowerPoint Complaints
- Annoying sounds
- Overly complex diagrams or charts
- -Give full-page hard copy of charts or
- -Break them up
- Bad color choices
21Public Speaking Icebreaker
- If you could be any public speaker (famous or
not), - who would it be and why?
22Public Speaking Guidelines
- Control fillers like Uhhmns and Ahhs
- Error on the side of brevity vs. length
- Respect time restraints
- Pace yourself and speak slowly
- Enunciate your words and project your voice!
2310 Public Speaking Tips
- Know your audience
- Know your material
- Know the room
- Practice
- Relax
2410 Public Speaking Tips
- Visualize yourself giving your speech
- Realize that people want you to succeed
- Dont apologize
- Concentrate on the message not the medium
- Gain experience
25Public Speaking Tips
- Keep good eye contact
- Smile
- Express emotion
- Avoid distracting mannerisms (fidgeting, lip
biting, etc.)
26Public Speaking Tips
- Create an elevator speech for impromptu
introductions - 15 -30 seconds, 100 - 150 words to describe
- 1. What the product or service is
- 2. What it does for the buyer/consumer (e.g.
the benefits). - 3. Who you are
27Public Speaking Tips
- Tell a story if appropriate
- Stay true to your personality
- Make gestures convincing
- Vary your speaking position
2810 Biggest Public Speaking Mistakes
- Starting with a whimper
- Attempting to imitate other speakers
- Failing to work the room
- Failing to use relaxation techniques
- Reading a speech word for word
2910 Biggest Public Speaking Mistakes
- Using someone elses stories
- Speaking without passion
- Ending a speech with questions and answers
- Failing to prepare
- Failing to realize that speaking is an acquired
skill
30General Issues in Presenting
- Minimize distractions
- -Turn off your cell phone and pager
- -Jingling keys
- -Change in pocket
- -Swaying
- Dress for credibility
- Comfort using a podium and microphone
31General Issues in Presenting
- Managing the audience
- -Setting expectations about scope of talk
- -Fielding questions
- -Looking out for side conversations
-
- If you dont have an answer, say so, then give
an - appropriate resource or promise to get back to
them.
32General Issues in Presenting
- Important Questions to Ask
- What AV equipment will be provided?
- How much time will I have?
- How many people do you expect?
- What is the desired theme for the talk?
- Who else is presenting on the program?
- Will there be a podium?
33Remember
34Public Speaking Resources
- Toastmasters International
- www.toastmasters.org
- Toastmasters meetings are comprised of
approximately 20 people who meet weekly or
bi-weekly for an hour or two. Participants
practice and learn skills by filling a meeting
role. There is no instructor instead, each
speech and meeting is critiqued by a member in a
positive manner, focusing on what was done right
and what could be improved.
35Public Speaking Resources
- The Toastmasters website has information on
- -Giving a Eulogy
- -Toasting Tips
- -Presenting an Award
- -Accepting an Award
- -What You Should Have Said
- -Business Presentations
- -The 10 Commandments of Communication
36Public Speaking Resources
- Books
- In The SpotLight, Overcome Your Fear of Public
Speaking and Performing by Janet E. Esposito - Public Speaking (8th Edition) by Michael Osborn,
Suzanne Osborn and Randall Osborn - The Exceptional Presenter A Proven Formula to
Open Up and Own the Room by Timothy J. Koegel
37Public Speaking Resources
- Books
- How to Leave Your Audiences Begging for More by
Chris King - 101 Secrets of Highly Effective Speakers, Caryl
Rae Krannich Ph.D. - Great Session Openers, Closers, and Energizers
Quick Activities for Warming Up Your Audience and
Ending on a High Note by Marlene Caroselli
38Public Speaking Resources
- U-M workshops and classes
- Center for the Education of Women
- EMU and Washtenaw colleges
- Ann Arbor and Ypsilanti District Libraries
- The Human Face, a BBC documentary narrated by
John Cleese
39Presentation Information Sources/References
- Presenting with PowerPoint 10 dos and don'ts
Microsoft Small Business Center website - 10 Tips for Public Speaking and 10 Biggest
Public Speaking Mistakes
Toastmasters International
website - How to Deliver an Effective Presentation
handout by Louise August Jean Waltman
Center for the Education
of Women, Ann Arbor