Learning Environment Profile

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Multi - Professional Practice Environment
Profile Quality Standards to Monitor the
Learning Environment for Student Practice
Placements Developed by West Midlands South
Strategic Health Authority - Workforce
Development Directorate
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LEARNING ENVIRONMENT PROFILE

• Is part of the Strategic Review for all
• clinical placements across West Midlands
  South
• Is a generic multi professional profile which
  will be used to monitor all practice placement
  areas
• Has been driven by the SHA approved by the Post
  Graduate Dean for West Midlands Head of New
  Workforce Institute

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BACKGROUND

• The aim is to focus on the quality of the
  learning environment for collective professional
  groups placed in any one practice area
• Is an integral part of the quality monitoring
  process within the National Contract with DOH
• Will highlight existing potential inter
  professional learning opportunities

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PROCESS

• Will be a 2 yearly process
• Year 1 Self evaluation by practice area staff
  completing full tool with action plans
• Year 2 Self evaluation of exception reporting
  Good practice, areas of concern, progress from
  previous year action plan
• Will be sampled by external staff, based on
  strengths weaknesses from previous year
• Process Completed electronically where IT access
  is available. Paper copies will be available for
  areas without IT access

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PLACEMENT INFORMATION

• The first few pages of the document ask for
  details of the Practice area, the range of
  students placed in Practice area, Staff profiles,
  available learning opportunities
• The document also asks for additional information
  regarding practice area capacity for student
  placements
• The standards follow the placement information
  section as demonstrated below

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PLACEMENT DETAILS
Names of Reviewer/Review Team
Name of Academic Link Practice Educator
Practice Facilitator Clinical Educator
Name of Academic Institutions/College Placing
Students University College of Further
Education Other
Work Patterns, e.g. length of shift patterns
am
pm

Night
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RANGE OF STUDENTS CURRENTLY USING PRACTICE AREA
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PRACTICE AREA REGISTERED STAFF PROFILE
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LEARNING OPPORTUNITIES
List the Learning Opportunities available during
a practice placement experience-
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COMPLIANCE

• A traffic light system will monitor compliance
  against standards
• Any standard that does not achieve full
  compliance should have an action point against it
• Full compliance Green
• Partial compliance Amber
• Non compliance Red
• There may be occasions where the standard is not
  applicable in some practice areas should be
  completed as N/A

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ACTION PLANS

• Any standards that achieve Amber or Red will
  require an action plan in order to progress to
  full compliance / Green
• It is the responsibility of Practice staff to
  implement monitor the action plan
• PFs will be available for support if required

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OVERALL ACTION PLAN
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BENCHMARKING

• The purpose of benchmarking is to highlight any
  common themes or trends emerging in practice that
  may require attention from within the
  organisation or external organisations
• Benchmarking will provide the opportunity to
  share best practice also learn from each other
• All red areas 10 of all green areas will be
  externally sampled for validity authenticity of
  the process learning environment evidence

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REPORTING PROCESS

• The reporting process is a change to the existing
  reporting mechanism, will improve information
  about practice areas, as well as provide
  information about all practice placements
• Non completion of profiles will eventually be
  reported to Trust Leads
• PFs will report progress to Strategic Placement
  Leads Trust Leads

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REPORTING PROCESS

• Profile reports progress reported to
• Strategic Placement Groups
• Strategic Partnership Groups
• Partnership Boards
• Boards of study
• Coventry Warwickshire, Hereford Worcester
  Boards
• SHA Business Commissioning group
• SHA Project Board
• SHA Board

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ACCESS TO DOCUMENTS SUPPORT

• The documents below will be available on the
  websites
• The LEP process will consist of a 2 yearly cycle
• Phase 2 Year 2 Exception Report document
• Phase 1 Year 1 Full Self Evaluation document
• Frequently Asked Questions ( Guidelines) to
  support the completion process
• A Completed sample document will be accessible on
  the website to assist practice areas when
  completing the profile document
• Practice areas will be required to collate a
  portfolio of evidence to support compliance
  against each standard, or provide information
  about where the evidence can be located
• Academic staff links, Practice facilitators
  Practice Educators will be available to provide
  support when required. If in doubt contact one of
  the above members of staff to assist you

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PORTFOLIO OF EVIDENCE

• It is necessary to develop a folder which clearly
  identifies which standard the evidence relates to
• For any standard where the evidence is too large
  to include, eg health safety policy, you
  should insert information about where the
  evidence can be located
• Examples of evidence may include, induction
  package, philosophy, minutes of meetings. (See
  sample document on website.)

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EXCEPTION REPORTING

• Phase 2, Year 2
• The purpose of exception reporting is to monitor
  progress against each standard from the previous
  year action plans, highlight areas of concern
  aspects of good practice
• To ensure that students can be supported in
  practice, any changes to staff ratios, mentor
  numbers, changing services, changing student
  numbers of all professional groups placed in the
  practice area should be recorded

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COMPLETION PROCESS

• Year 1
• Placement office/ PF triggers profile programme
• Complete document, collate a portfolio of
  evidence to support each standard, complete the
  action plan
• Electronically Return I copy to Practice
  Facilitator. If no IT access, return paper copy
  via post
• Electronically return 1 copy to placement office.
  If no available IT access, return paper copy via
  post
• Retain 1 copy in practice area

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COMPLETION PROCESS

• Year 2
• Placement office/ PF triggers profile programme
• Complete exception report document action plan
  electronically
• Retain 1 copy in practice area
• Electronically return 1 copy to practice
  facilitator. If no available IT access, return
  paper copy by post
• Electronically return 1 copy to placement office.
  If no available IT access, return paper copy by
  post