Why small Institutions should collaborate to digitize now

1
Why small Institutions should collaborate to
digitize now

• Tine van Nierop
• Independent consultant for museums and
  (audiovisual) archives
• 6 februari 2009
• tinevannierop_at_gmail.com

2
(No Transcript)
3
questions

• Why should small institutions collaborate?
• Why should they digitize?
• How are their efforts related to the big leading
  institutions on digitization?
• How should they collaborate?
• Which are the obstacles they meet?

4
Mondriaan II project / NORAA

• 2002 2006
• 1 million funding
• 10 regional institutions
• 10 15 of their collections digitized
• 150,000 hours in all are still waiting for
  conservation and/or digitization

5
Images for the future

• 2007 2014
• 137.200 hours of video
• 22.510 hours of film
• 123.900 hours of audio
• 2.9 million photos
• 150 million funding

6
Why collaborate?

• Costs
• (lower prices)
• knowledge
• back up recovery
• Longevity strategy
• play-out
• Internet /Web 2.0
• meeting user expectations

7
Cross-media collaboration

• libraries
• archives
• museums
• local and regional government institutions
• educational institutions
• public media
• broadcasters

8
Big Brother of any help?

• Too busy
• No sharing of knowledge
• (standards, formats, meta-data)
• B2B model too expensive
• (for institutions and end-users)
• Catalogue too advanced
• Digital storage not cheaper
• (third party)

9
How to collaborate?

• Define your goals
• Make a project plan
• Build a project organization
• Find funding (regional, local)
• Share expertise
• Agree on standards, formats and criteria

10
Cost model

• standardization of costs
• due to many variables gt
• many scenarios with a different cost outcome
• the outcome of every scenario should be the cost
  for that step, and can fluctuate in a small range

11
cultural entrepeneurship

• Creation of new content
• (emotionally based)
• Mainly interest in stockshots
• Different ethical standards
• Comes after digitization
• Revenues for institutions tend to be small

12
Collaboration and obstacles

• Needed
• Inventory of av-collection
• Analysis of technical state
• Expertise
• Standards and criteria
• Storage and longevity
• Play-out
• Funding

13
solutions

• Sharing of knowledge (knowledge centre)
• Sharing of facilities (storage space, replay
  equipment)
• Collaboration in back up recovery (costs)
• Decisions on digital formats, encoding and
  compression
• Use of accepted technical standards
• Preparing a longevity strategy of digital
  information

14
Strategy

• Information plan
• Digitizing plan
• Digital Longevity plan
• Business plan (costs)

15
(No Transcript)
16
Time for action!