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Integrated Time and Attendance System ITAS

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Employees are in alpha order to change order to SSN click ... You will need to use the scroll bars at the bottom of the screen and to the right of the screen. ... – PowerPoint PPT presentation

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Title: Integrated Time and Attendance System ITAS


1
Integrated Time and Attendance System (ITAS)
  • ITAS Coordinator Web

2
Main Menu
  • Login to ITAS
  • Click on Administrative Officer (ITAS Coordinator)

3
Dashboard
  • Dashboard will list all of your employees.
  • Employees are in alpha order to change order to
    SSN click on tab marked SSN. Click on tab
    Personal to change alpha order from ascending to
    descending.
  • You will need to use the scroll bars at the
    bottom of the screen and to the right of the
    screen.
  • Using right scroll bar check to be sure you
    have all your employees.

4
Dashboard continue
  • Using the scroll bar at the bottom of your
    screen look at all the different headings.
  • Clicking on the headings only changes the order
    from ascending to descending or vise versa.

5
ADD NEW EMPLOYEE Profile
  • Click on New Emp
  • Type in Social Security Number without dashes
  • Click on New
  • Click OK

6
New Emp Personal Tab
  • Complete each field
  • Boxes with beside them indicate that this is
    mandatory information. ITAS will not let you
    leave profile until all mandatory information is
    completed.
  • Click OK

7
Confirmation Screen
  • Screen appears after every change made to
    employee profile or timecard.
  • You have the option to turn off the confirmation
    screen by checking the box.

8
NEW Emp Profile - Payroll
  • This information is required to assure employee
    will be paid correctly.
  • Complete all required boxes.
  • Boxes with are mandatory.
  • Although the Service Computation Date box is not
    mandatory ITAS cannot determine when an
    employees leave category should change if it is
    left blank.
  • Click OK
  • Click on Create Leave Balance

9
New Emp Profile Tour of Duty
  • Information used to create timecard.
  • Tour Type click on down arrow and choose
    type. Then click GO button.
  • ITAS will pre fill boxes in accordance with tour
    type chosen.
  • Boxes with are mandatory.
  • Click on the appropriate leave category.
  • Click on Required Lunch Break for full time
    employees.

10
New Emp Tour of Duty continue
  • Check Distribution of Biweekly Basic Work
    Requirement to assure employees start and end
    times and tour hours are correct. Flexible work
    schedules start and end times are not required.
  • This is what is used to populate the employee
    timecard.
  • If you change tour type then you must
  • Update employee tour start and end times.
  • Update tour hours
  • Click OK

11
New Emp-Timecard
  • New employees will not have a timecard in ITAS
    until you click the create timecard button.

12
New Emp-Create Timecard
  • Tour of Duty Tab is where you will create
    employees timecard once you have updated tour
    information and received confirmation.
  • Click on Create Timecard
  • Once timecard has been created the button will
    no longer appear on screen.

13
NEW Emp-Options Screen
  • Click the check boxes to set the employees
    access level. 
  • A 5 digit TK number must be entered if the
    employee is a Timekeeper.
  •   Click OK

14
New Emp-Leave Balance Screen
  • New employee annual and sick leave accrual will
    be updated automatically at end of pay period.
  • Far right hand side of screen were it say
    Annual enter 240 maximum carry-over
  • If employee has previous service leave balances
    then you will update this screen as appropriate.
  • Projected Annual Leave Balances
  • Click on More to see additional leave options.

15
New Emp Leave Balance continue
  • Click on Begin Balance and enter annual leave
    that will be earned by employee through end of
    leave year.
  • ITAS defaults leave restrictions in certain
    leave categories. i.e. FLMA, etc
  • ITAS requires you enter a Remark relating to
    update of balances
  • Click OK button to update balances.

16
Timecard
  • Check new employees timecard. Tour hours and
    Regular hours should match.
  • You will notice pay period date box. This will
    allow you to switch to previous pay period and
    review that pay periods timecard.
  • Exit Click on Dashboard.

17
Leave Request
  • Leave request screen has a new look!
  • From Dashboard scroll over to Leave request and
    click under leave request column for selected
    employee.
  • For more leave types click on the button
    and this will give you additional leave options
    as they pertain to the employee.
  • You can now enter a remark on your leave
    request.
  • Existing Requests will list any existing leave
    request.

18
Leave Request - continue
  • Complete start date and end date. If partial
    day must complete start time and end time.
  • Click on the box beside the leave option and
    enter the number of hours requesting. Although
    ITAS has many options an employee will see only
    options that pertain to them.
  • Click OK to submit leave request.

19
Relationships-Approving Official
  • Change supervisor/employee relationship just
    click on the box beside employees name adds or
    removes the relationship.
  • Click OK to update.
  • Click the down arrow button to change from
    supervisor/employee to supervisor/alternate
    supervisor relationships.
  • Click GO to change.

20
Relationships-Timekeeper
  • Change Timekeeper/employee relationship just
    click on the box beside employees name adds or
    removes the relationship.
  • Click OK to update
  • Click down arrow button to change from
    timekeeper/employee to timekeeper/alternate
    timekeeper relationships.
  • Click GO to change.

21
LTP-Donations
  • Leave Transfer Program use for donations of
    leave or to setup an employee under a voluntary
    leave transfer program.
  • ITAS indicates number of hours available for
    donation and hours already donated.
  • Go to section Donations click on down arrow
    and select employee/reason for whom you wish to
    donate leave.
  • Tab to Hours Type click on down arrow and
    select type of hours.
  • Tab to hours enter number of hours.
  • Date should default to day of request.
  • Click OK

22
LTP-New Account
  • Leave Transfer Program use for donations of
    leave and to setup an employee under a voluntary
    leave transfer program.
  • Go to section Accounts click on down arrow
    and select reason.
  • Tab to Emergency Type click on down arrow and
    select type of emergency.
  • Tab to Begin Date enter date of emergency.
  • End Date enter the end date of emergency.
  • Click OK

23
LTP-New Account Added
  • New Account has been established for employee.
  • You will see reason, emergency type and begin
    date. Also see column for end date, Received,
    Used and Available leave and close box.
  • If you close the account by accident it can be
    reopen.

24
Organization Tab
  • Used to modify or add new organization
    information.
  • Click on organization
  • To modify different organizations, select the
    appropriate organization.
  • Click GO button to display the information.
  • Modify information
  • Click OK

25
Organization New
  • Scroll to bottom and click on New to add
  • Add new organization type in organization code.
  • Tab to abbr enter in organization
    abbreviations.
  • Tab to Description enter organization
    complete description.
  • Tab To Common Account Number enter number
    beginning with first digit for fiscal year.
    (i.e.5Z111111)
  • Lunch Duration equals 0.50
  • Click box for Mass Approval and Global leave
    posting.
  • Click OK

26
Organization-Add continue
  • Once confirmation has been completed new
    information should be checked for accuracy.
  • If accurate click on dashboard to exit.

27
REPORTS
  • ITAS offers variety of reports.
  • Click on Reports
  • Select a report by clicking on down arrow in
    Reports box.
  • Fill in applicable parameter. Only applicable
    parameters are used for each report. Others will
    be ignored.
  • Click OK
  • The requested report will open in new browser
    window.
  • To print the report user the browser print
    function.

28
Reports continue
  • Sample Report
  • Print by using browser print function
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