Property Management

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Property Management ASUG Greg Constantino for
the Total Property Management (TPM) SIG October
16-18, 2000
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TPM SIG Background
Total Property Management is the accountability,
administration, and control of Government,
Customer and Company owned property The SIG was
established in 1998
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TPM Charter
Co-develop with SAP America and American
Appraisal Associates, a generic, compliant,
industry-wide property management solution
encompassing Government, customer and company
property.
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Purpose of the TPM SIG

• Define a generic To-Be Business Process
• Separate Company specific requirements from
  Industry specific requirements
• Gain understanding of the multiple business
  processes and modules
• Share with SAP and Consulting Partners the
  Industry process knowledge
• Acquire knowledgeable Industry input on process
  design
• Share what has already been accomplished in the
  development of this functionality by other
  Industries
• Help define and develop the Role of Property
  Administrator in the Workplace
• Influence the development direction for Total
  Property Management for the AD and Discrete
  Industries Solution in 4.6C

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TPM Scope
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High-Level Process
The Property Control / Asset Management process
extends across the Asset Life Cycle in a process
which relies upon specific execution of multiple
SAP modules.
WF WorkFlow
WF WorkFlow
Property Control / Asset Management Process
Internal Capital Planning Contract Negotiation
Award






Property Admin (Record Keeping)
Asset Control Maintenance
Acquisition Receiving
Disposition Closure
Customer Property Compliance
Service Logistics
MM Material Mngt
PM Plant Maintenance
PM Plant Maintenance
SM Service Mngt
MM Material Mngt
IM Invest Mngt
PS Project Systems
QM/TEM Quality TE Mngt
SD Sales Distribution
SD Sales Distribution
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High-Level Process
WF WorkFlow
WF WorkFlow
Property Control / Asset Management Process
Internal Capital Planning Contract Negotiation
Award






Property Admin (Record Keeping)
Asset Control Maintenance
Acquisition Receiving
Disposition Closure
Customer Property Compliance
Service Logistics
Requirements Planning Capital Planning and
Approvals Solicitations and Bids Contract
Award Intercontract Transfer Use Authority
Make/Buy Receipt of Planned and Unplanned
Items Identification and Tagging Stock Room
and Stores Operations MMAS
Property Records and Data Mngt Property Surveilla
nce and Compliance Internal and External Audits
Location Management (Physical Inv.) Utilization
Materials Consumption Calibration
and Maintenance
Warranty and Repair Tracking Inventory Mgnt for
Customer Owned Depot Materials
Contract Settlement Surplus/Excess Property Scra
p of Identified Property Redeployment and
Abandonment
Offsite Asset Accountability Reporting
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TPM SIG Accomplishments

• Engaged a comprehensive cross section of AD
  Companies
• Defined a generic As-Is Property Management
  Process
• Developed, together with SAP and American
  Appraisal Associates, a comprehensive To-Be
  Business Process
• Developed a System Requirements Definition (SRD)
  Document that defined a generic baseline for a
  Government compliant Property Management System
  Solution.
• Expanded the SRD to include other Non-AD
  customer Company requirements

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TPM SIG Deliverable One
Definitions Guide Ability to ...
reserve assets for future deployments
maintain serialization in the warehouse
reactivate a retired property record
A Systems Requirements Document (SRD) defined a
generic baseline for a Government Compliant
Property Management System solution
Process Flows
Solicitation/Bid Contract Award /
Closeout Property Mgnt Loss, Damage,
Destruction Acquisition/Receipt Movement Physical
Inventory Maintenance Disposition MILSTRIP Utiliza
tion Subcontractor Control
SRD
FAR DFAR DOE
NASA ISO Best Practice
Data Elements
Annual gt DD 1162, NASA 1018 As Req gt DD250,
DD1348, DD1149, DD16XX Ad Hoc
Reports
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TPM SIG Deliverable Two

• Using the Documented Requirements, the SIG
  developed the following Business Scenarios that
  were used by SAP to develop prototype system
  solutions
• Receipt of a standalone piece of equipment
• Equipment parent-child relationship
• Equipment contract transfer and mass record
  update
• Receipt of third party equipment for use in
  performance of contract

• The developed Scenarios addressed approximately
  95 of the Business Processes for Total Property
  Management, including
• Contract Compliance
• Asset Accounting
• Asset Controls
• Inventory Management
• Reporting

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TPM SIG Deliverable Three

• The SIG also worked with SAP and their
  PriceWaterhouse Coopers consultant to define and
  develop the Role of Property Administrator for
  the SAP Workplace.
• Defined the How-To day-to-day processes for the
  new Role that were used to build Workplace
  Mini-Applications.

• Manages Control Process related to material /
  inventory and property
• Authorizes inventory adjustments and
  corrections
• Assures compliance to contractual and company
  requirements
• Responsible for physical protection of material
• Maintains internal controls

Property Administrator
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TPM To-Be Process
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TPM SIG Summary
SAP
SIG
TPM
Definition
Scenario Solutions
Process
Scenario 1 Scenario 2 Scenario 3 Scenario 4
Role Definition
SRD
Elements
Mini-App
Mapping
Output
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Next Steps

• A joint SIG/SAP meeting/workshop has been
  scheduled for November 7th and 8th at the SAP
  Training Facility in Foster City, California.
• The agenda will focus on the SAP solutions
• Issues and gaps will be addressed
• A live demo of the solutions is scheduled
• Final system enhancements will be identified

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Conclusion
The SIG, working together with SAP, is very close
to finalizing a comprehensive Property Management
solution that when implemented will provide both
AD and all of the Discrete Sector a SAP system
delivered solution for the management of
Government, customer and company property.
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TPM SIG Recap

• Background
• Total Property Management (Government, Customer,
  Company)
• Re-define Asset Management (Accounting Control
  Life-Cycle)
• Resources
• 11 AD Companies, 15 SAP Modules, 6 SAP
  Resources, 2 Consultants
• SIG / SAP Deliverables
• SRD, Business Case Scenarios, Role Definitions,
  Functional Specification
• Functionality
• New CEM functionality Mini-Apps
• Progress
• 90 of process requirements are supported by R/3
• Next Steps
• Joint SIG/SAP workshop Nov 7-8
• Live-Demos
• Final Gaps and Enhancements

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Property Management ASUG Susan Tanner
Kopisch SAP Labs (Palo Alto) October 16-18, 2000