Cold Fusion Verity

1

• Cold Fusion Verity
• Oracle Enterprise Search
• Acrobat PDF Index Assistant
• Comparison

Arden O. Weissardenweiss_at_verizon.net
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Scope of Presentation

• The Application using these Tools
• The Menu Structure
• Tool Pros/Cons
• Output Examples
• Conclusions

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The Application Purposes

• A Cold Fusion Application that
• Organizes all archival Facilities, Goals and
  Documents by source and content.
• Assists users do archival research using SQL
  on fields and full-text search logic.
• Reports on quantity of archival documents and
  types thereof.

4
The Application Attributes

• Searches the content of
• Archival PDF files
• Several Oracle Databases
• Email Archive
• Other Public/shared Folders
• Displays Search Results
• Does bean-counting type reports
• Access controlled by Database/App.

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The Analyses Tree Structure

• Facilities (name/address/contact data)
• Research Goals (descp/conflicts/dates)
• Research Documents, Interviews,
  categorization data (detailed info)

____________________ Full text Verity Search
includes all Oracle fields plus PDF documents.
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The Cold Fusion Program Menu
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The CF Program In Action

• Accessing documents from the top-down.
• Searching for Facilities.
• Searching for Goals
• Searching for Documents
• Searching for words in Verity Index.

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Cold Fusion Verity Pros/Cons

• Cold Fusion Verity Pros
• Search under Cold Fusion Program control.
• Search speed and results display is fast.
• Drilldown logic can be used to add specificity.
• Output can be formatted as desired.
• Output can be redirected to other data stores.
• Index update under Cold Fusion Program control.
• Cold Fusion Verity Cons
• Problems Indexing large data stores.
• Context for search results not always obvious.

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Oracle Search Pros/Cons

• Oracle Enterprise Search Pros
• Search can do a global search of LAN/WAN.
• Indexing of large data stores is excellent.
• Search speed is fast even for large data stores.
  
• Output is displayed in Google-like display.
• Search can be run external to/parallel w/CF App.
• Oracle Enterprise Search Cons
• Search logic limited to simple queries.
• Output can not be formatted as desired.
• Output is displayed in Google-like display.
• Search results export is manual via copy/paste.

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PDF Index Assistant Pros/Cons

• Index Assistant Search Pros
• Indexing of large folders of PDF files works
  well.
• Search speed is fast even for a big set of PDF
  files.
• Results are displayed in a well-organized
  manner.
• Results are displayed/highlighted in full
  context.
• Search can be run external to/parallel w/CF App.
• Index Assistant Search Cons
• Search is limited to contents of indexed PDF
  files.
• All included files must be in PDF format.
• Keeping the index current is a manual process.
• Search results export is manual via copy/paste.

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Oracle Search Screen
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Oracle Search Example Results
Results can be - Grouped by Source, Date,
Author, File Format - Sorted by Relevance,
Date, Author, File Format, Title, Path, Language
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Oracle Example Search Results
Matching Attribute Names Include (any or
all) Author, Description, Headline 1 2 or 3,
Host, Keywords, Language, Last Modified Date,
Mimetype, Reference to Text, Subject, Title,
Urldepth, Url
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Loading Acrobat Index Builder
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Opening PDF Index (PDX) File
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Selecting Folders to Include
Rebuild recreates PDX file from Scratch about8
min for 1471 PDF files. Build updates existing
PDXfile (took seconds when changes were minimal).
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Finding PDF Files to Include
This is a rebuild operation 1st looks for files
to include.
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Building Acrobat PDX Index
Build (update) operation is faster than Rebuild
operation.
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Scheduled PDX Index Updates

• Use a catalog batch PDX file (.bpdx) to
  schedule when to automatically build,
  rebuild, update, and purge an index.
• A BPDX text file contains a list of platform-
  dependent catalog index file paths and flags.
  
• Use a scheduling application, such as Windows
  Scheduler, to display the BPDX file in
  Acrobat.
• Acrobat re-creates the index according to the
  flags in the BPDX file.

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Searching PDX Index (1 of 3)

• On Acrobats Main Menu click on Edit then
  Search or press ltShiftgt ltCtrlgt F to
  display the Search Window.
• Click on Advanced Search Options link at Screen
  Bottom.
• Click on Select Index at top of Window to
  display

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Searching PDX Index (2 of 3)

• The Search Window then changes to show
  Currently Selected Indexes with excellent
  search options.

• Enter criteria and Press the Search button to
  display results.

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Searching PDX Index (3 of 3)

• Search for WEISS in the Currently Selected
  Indexes -- whole words only checked.
  Results shown below.

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Conclusions and Thoughts

• All three search technologies co-exist well.
• Oracle Search is not PDF-centric and may be
  too broad a search function to easily
  control.
• Oracle Search may be a good way to discover
  what missed being put into the CF Archive.
• SQL Server may have functionality similar to
  Oracle Enterprise Search.
• Acrobat Index Search gets you immediately
  closer to the real PDFs (Verity does not
  highlight search words displayed PDFs.
• Verity and Acrobat are much cheaper dates.

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Tha-Tha-Thats All Folks