MAKING TIME WORK FOR YOU

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• MAKING TIME WORK FOR YOU!
• SFC SCOTT J. FARRELL
• State Equal Employment Manager
• Connecticut National Guard

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WHAT IS TIME MANAGEMENT ?
Managing events and yourself to produce the
desired results.
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WHAT THINGS DO WE DO AS EO PROFESSIONALS
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How do you use your time ?
TIME MANAGEMENT EXERCISE
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THINGS TO BE AWARE OFwe will be looking at each
of the following

• Planning
• Prioritizing
• Problem Solving
• Relaxation
• Reality Check
• Responsibility

• Self-Talk
• Support Systems
• Striving for Balance
• This includes
• Healthy Lifestyle
• Humour
• Asking for Help

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PLANNING

• Keep a record of your activities for a few days
  and the amount of time they take
• Include everything
• Dont underestimate the time they take

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Planning continued.

• Include
• Work Assignments
• Professional Development
• Meals
• Travel Time
• Socialising with Friends / Family
• Household Chores
• Recreational Activities
• Sleeping
• Internet
• Relationships

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PRIORITIZE

• From this list, define your priorities
• This is essential for using your time, energy and
  resources well
• Begin with the most important activities
• Identify the tasks with the biggest pay-off, and
  spend more time on these

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Setting priorities continued...

• What could you stop doing or do less often?
• What could you ask for help with?
• What could you combine to save time?
• Look for short cuts

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Priorities continued..

• Keep a schedule. Write in higher priorities
  first
• Highlight deadlines in a calendar / day planner
• Keep the schedule in a visible place

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PROBLEM SOLVING

• Split large tasks into smaller, more manageable
  ones e.g. writing a term paper is a big task.
  Break it down into research (reading /
  notetaking) outline, introduction, etc.
• Set small goals which can be achieved more
  quickly e.g. each of the above becomes a
  mini-goal
• Try to focus on one task at a time. This will
  help you to feel less overwhelmed and distracted

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Problem solving continued..

• Get organized Make short and long-term lists
• Write things down and check them off when
  completed
• Keep the task and self in perspective, and
  recognize what is out of ones control

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RELAXATION

• Make time for relaxation
• Schedule family and social events, exercise etc.
• Reward yourself as you get things accomplished
• A regular short break can keep you motivated, and
  helps with energy and concentration

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REALITY

• Accept your limitations. You cant do
  everything, all of the time
• Learn to say No
• Try to keep things in perspective
• You may have to temporarily lower your standards
  in some areas

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RESPONSIBILITY

• Take responsibility for yourself. Take control
  of your own direction
• Keep your goals in mind set deadlines
• Know your most productive times
• Create or find a good work environment
• Do what you can early on. Many things can be
  done before the last minute
• Get started avoid procrastination

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PERIODICALLY

• REVIEW
• RE-EVALUATE and
• RESCHEDULE as necessary

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SELF-TALK

• Notice what you are saying to yourself Ill
  never get this done or Theres not enough time
  are not helpful statements, and they can de-rail
  you.
• Instead How can I use the available time
  better? or What can I do to get back on track?
  can put you back into a planning and
  problem-solving mode

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SUPPORT SYSTEMS

• Informal social networks can help alleviate
  stress, which in turn can lead to more effective
  time management
• Share ideas delegate responsibilities

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STRIVE FOR BALANCE

• Lead a balanced life work / play
• Eat properly get sufficient rest exercise
  regularly
• Keep a sense of humour keep things in perspective

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ASK FOR HELP

• If you are still having time management
  problems, discuss them with
• Your supervisor
• Technician trainer
• Leadership Academy
• The Web

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QUESTIONS
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PROGRAM EVALUATION
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GOOD-BYE
Thank you for coming to our presentation.
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How do you use your time ?
Category
of hrs used this wk
of hrs next wk

if different

Sleep Eat Grooming Personal
Hygiene Class Homework TV/Movies Fun
Other Lessons Practice Sports Practice
Games Chores Travel TOTAL
(should equal 168 hrs) Total
Total