Leonardo da Vinci mobility projects

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Leonardo da Vinci mobility projects

• Petra Gillis, Businet conference

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Current projects

• Target group students
• Programme Bachelor Office Management, Bachelor
  Tourism and Recreation Management, Bachelor
  Hotelmanagement
• 2 projects
• Leobizz-too 2nd mobilityproject for Office
  Management
• HotTour_at_work2005 (application in October) 3rd
  mobility project for Tourism and Recreation
  Management, and Hotelmanagement.
• Period 13 to 20 weeks of placement during the
  3rd year of the course, depending on the
  Management Programme of the student
• Participants 41 participants in 2005, app. 55
  participants planned for 2006
• in 6 countries France, United Kingdom, Spain,
  Ireland, Italy and Germany

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Leonardo da Vinci Quality Award in Mobility

• Nominee in 2005 in Oslo
• Nominated project LeoBizz (application in 2002)
• project period 01/01/2003 31/05/2004
• Category students
• Foto

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BASIS for each mobility project

• Creating a structure within the programme
• Maintaining and assuring the quality of these
  learning experiences.
• By programme manager and the programme team
• Not by the international coordinator
• All about making choices
• E.g. only host countries of which the language is
  available to the students in the programme.
• E.g. international work placement obligatory or
  not?
• E.g. timing of the work placement must fit within
  the project period
• The programme team decides whether there is a
  necessity for international placements
• The project is approved off by the whole team

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The work placement in the curriculum (1/3)

• How does a placement fit in a programme given the
  skills, knowledge, attitude, the student needs
  to obtain if successful in the programme?
• How is the work placement validated?
• Which skills does the student need before the
  placement?
• Which skills must the student acquire during the
  placement?
• Which goals are to be obtained by an
  international placement, compared to a local
  placement?

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The work placement in the curriculum (2/3)

• On a more practical level
• Building a network of placement providers and
  maintaining it through regular personal contacts,
  not only e-mail.
• Students
• Selection How? Deadline? By who?
• Preparation of the student How? By who?
  (Unité-conference)
• Coaching d uring placement
• Feedback after return based on self-evaluation,
  assessment by local coach, respecting deadlines,
• On-line handbook for students
• Local coaches
• Briefing of what is expected from them By who?
  By when?
• Assessment can be very important briefing of
  coaches is a necessity
• Regular feedback is asked What kind of feedback?
  To who?
• A hand book for coaches can be interesting as
  well

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The work placement in the curriculum (3/3)

• Result building a transparent structure for all
  parties involved
• Conclusion
• Analysis of needs
• Building a structure and name names
• Team work
• You are ready for an application!

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Project management (1/3)

• Internal guideline
• overview of all tasks involved
• overview of those responsible for each task
• overview of all deadlines (internal and official)
• Financial and administrative management
  international officer
• Grants, transportation, payments, documents,
  official reports,
• Contact of the national agency
• Official responsible for project
• Be strict
• Students must live up to the agreements made
  before the placement (clausal in the contract)
• A good financial management is part of your
  quality control
• Final report

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Project management (2/3)

• Placement management by a team member of the
  programme
• Contact of the student
• Arranges all practical stuff (in cooperation with
  international officer)
• Receives a report by the student after the
  placement contains all documents for assessment
  and final report
• Documents necessary for final report are given to
  international officer
• Other documents stay in the team for the
  assessment
• Blackboard and KHBO-portal for exchanging
  information
• Exchanging information with students and staff
  all information is always available to all
  parties involved (e.g. handbook, contract,
  grants, assessment,)
• Up-to-date and always available
• Easy way of contacting students or staff
  concerning the project
• No e-mail overload
• Most documents are stored on paper and
  electronically for maximum access

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Project management (3/3)

• Why not just the international coordinator to
  manage the whole project
• Programme team not involved, while its the team
  that should carry and promote the project
• Students report to a person they do not know
  (international officer)
• Students still had to report to a team member
  about the placement easier for students to
  report everything to one person, a team member
  they are familiar with.

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WORKSHOP preparation

• What does the preparation of international work
  placements consists of in your institution?
• Are the goals defined? In terms of skills?
• Is there a strategy concerning international work
  placements that determines the necessity? (e.g.
  skills, educational value,)
• Networking? How?
• Selecting students how? Structured?
• Preparing students how? Structured?
• Preparing work placements (coaching,
  assessment,) how? Structured?
• Is this an overall structural approach with a
  timing? If so, explain why it is structural and
  not by coincidence or ad hoc.

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WORKSHOP preparation

• If you could change something instantly, what
  would you like to change about
• Your strategy?
• Your educational goals?
• Your network of work placements and the choices
  of the companies?
• The preparation of your students
• The preparation of the work placements?
• What are the strong and what are the weak items
  in your approach to prepare work placements
  abroad? Try to look at it from
• A students point of view
• A management point of view
• A colleagues point of view
• An external auditors point of view