Understanding MARC

1
Understanding MARC

• for Reference Librarians

2
Understanding MARC

• What is so special about MARC?
• Basics of fixed and variable fields
• Applications of the MARC record
• Weird things in NC-PALS

3
Why do we need MARC?

• MARC is a uniform language and structure
• So records can be shared between libraries.
• So library systems can develop even more, because
  they only have to work with one format/language
  makes migration
• to a new system much easier!!
• (Yes, it could be worse.)

4
MARC is international

• MARC21 is now the standard for English speaking
  countries.
• Number are easy to be translated into multiple
  languages by the system.
• 100 field can be labeled author or autor

5
What exactly does all that gibberish mean?
6
Card catalog format

• GV943 Brenner, Richard J., 1941-
• .25 Make the team. Soccer a heads up guide
  to super
• .B74 soccer! / Richard J. Brenner. -- 1st
  ed. -- Boston
• 1990 Little, Brown, c1990.
• 127 p. ill. 19 cm. "A Sports
  illustrated for kids book." Summary
  Instructions for improving soccer skills.
  Discusses dribbling, heading, playmaking,
  defense, conditioning, mental attitude, how to
  handle problems with coaches, parents, and other
  players, and the history of soccer.
• ISBN 0316107514 12.95 1. Soccer -- Juvenile
  literature. 2. Soccer. II. Title Heads up guide
  to super soccer.
• II. Title.
• Dewey Class no. 796.334/2 -- dc
  20 89-48230 MARC

7
MARC communications format

• 01041cam 2200265 a 450000100200000000300040002000
  5001700024008004100041010002400082020002500106020
  0 044001310400018001750500024001930820018002171000
  03 20023524500870026724600360035425000120039026000
  370 0402300002900439500004200468520022000510650003
  3007 3065000120076389048230/AC/r91DLC199111
  06082 810.9891101s1990mauaj0000eng
  a89048230/AC/r91a0316107514
  c12.95a 0316107506 (pbk.) c5.95 (6.95
  Can.)aDLCcD LCdDLC00aGV943.25b.B74
  199000a796.334/2220 10aBrenner, Richard
  J.,d1941-10aMake the team. pSoccer ba heads
  up guide to super soccer! /cR ichard J.
  Brenner.30aHeads up guide to super soc
  cer.a1st ed.aBoston bLittle,
  Brown,cc19 90.a127 p. bill. c19
  cm.a"A Sports ill ustrated for kids
  book."aInstructions for impr oving soccer
  skills. Discusses dribbling, heading, playmaking,
  defense, conditioning, mental attitud e, how to
  handle problems with coaches, parents, a nd other
  players, and the history of soccer.0aS
  occervJuvenile literature.1aSoccer.\

8
MARC

• 01041cam 2200265 a 4500
• 001 89048230
• 003 DLC DTLT
• 005 19911106082810.9
• 008 891101s1990 maua j 001 0 eng
• 010 a 89048230
• 020 a 0316107514 c 12.95
• 020 a 0316107506 (pbk.) c 5.95 (6.95
  Can.)
• 040 a DLC c DLC d DLC
• 050 00 a GV943.25 b .B74 1990
• 082 00 a 796.334/2 2 20 ME
• 100 1 a Brenner, Richard J., d 1941-
• 245 10 a Make the team. p Soccer b a heads
  up guide to super soccer! / c Richard J.
  Brenner.
• 246 30 a Heads up guide to super soccer
• 250 a 1st ed.
• 260 a Boston b Little, Brown, c c1990.
• 300 a 127 p. b ill. c 19 cm.
• 500 a "A Sports illustrated for kids book."
• 520 a Instructions for improving soccer
  skills. Discusses dribbling, heading, playmaking,
  defense, conditioning, mental attitude, how to
  handle problems with coaches, parents, and other
  players, and the history of soccer.

9
Public Display

• TITLE Make the team. Soccer a heads up guide
  to super soccer! / Richard J. Brenner.
• ADDED TITLE Heads up guide to super soccer
• AUTHOR Brenner, Richard J., 1941-
• PUBLISHED 1st ed. Boston Little, Brown,
  c1990.
• MATERIAL 127 p. ill. 19 cm.
• NOTE "A Sports illustrated for kids book."
• NOTE Instructions for improving soccer skills.
  Discusses dribbling, heading, playmaking,
  defense, conditioning, mental attitude, how to
  handle problems with coaches, parents, and other
  players, and the history of soccer.
• SUBJECT Soccer--Juvenile literature.
• Soccer.Copies Available GV943.25 .B74 1990

10
Basic structure vocabulary of MARC

• Not just for bibliographic records
• Basics of fixed fields
• Basics of variable fields
• The general meaning of the tags

11
Bibliographic record

• Type a Bib l m Enc l Desc a Ctry cou Lang
  eng Mod Srce
• Ill a Audience Form Cont b Gvt
  Cnf 0 Fst 0 Ind 1
• Fic 0 Bio Dat tp s Dates 2000
  Control
• 003 a OCoLC
• 005 a 20000204122338.0
• 010 a 99046277 o 41581255
• 040 a DLC c DLC d UKM d IQU d CP d
  NUG
• 015 a GB99-X2631
• 020 a 1563086883
• 043 a n-us---
• 050 00a Z675.U5 b B279 2000
• 082 00a 023 2 21
• 093 00a Z675.U5 b B279 2000
• 049 a NUGA
• 100 1 a Baldwin, David A. q (David Allen),
  d 1946-
• 245 10a Effective management of student
  employment b organizing for student
  employment in academic libraries / c David A.
  Baldwin, Frances C. Wilkinson, Daniel C. Barkley.
  
• 260 a Englewood, Colo. b Libraries
  Unlimited, c 2000.
• 300 a xviii, 334 p. b ill. c 24 cm.
  
• 504 a Includes bibliographical references
  and index.

12
Authority record

• Type z Enc l n Mod Srce D/I Geo n Roman
  Aut/Ref a
• Rules c SH Sys a ToS n NumS n HeadM a
  HeadSu a HeadSe b
• SU Sub n ToG Ref n Upd a UndiN a Head St
  a
• 003 a OCoLC
• 005 a 20001016160014.0
• 010 a n 98047802 o oca04736818
• 040 a DLC c DLC
• 100 1 a Wilkinson, Frances C.
• 670 a The RFP process, 1998 b t.p.
  (Frances C. Wilkinson)

13
MFHL record - Holdings

• Type x Enc l 5 R/A stat 2 Acq method u
  Cancel Gen ret 0
• Spec ret Complete 4 Copies 001 Lend u Repro
  u Lang eng
• S/C copy 0 Control
• 004 a AYK-9683
• 007 a vfucbaho-
• 852 0 b 970501 h LD1741.E4627 i A55x 1994
• 852 p 31234998861442 t 1

14
Fixed vs. variable fields

• A field is a piece of information some are fixed
  in size and some are variable in size
• Langeng
• Vs.
• 24514a The MARC record and you b making
  friends with chaos.

15
Fixed Fields

• Usually display at the top of the record.
• Can be blank.
• Sometimes have alphabetic labels, sometimes you
  have to translate.
• Some are leader fixed fields
• Others are fixed length data fields.

16
Fixed Fields Display Examples

• DRA
• Type a Bib l m Enc l Desc Ctry nju Lang
  eng Mod Srce
• Ill Audience Form Cont b Gvt
  Cnf 0 Fst 0 Ind 0
• Fic 0 Bio Dat tp s Dates 1968
  Control
• Leader and 008
• 01041cam 2200265 a 4500
• 008 891101s1990 maua j 001 0 eng
• samples are not for the same record

17
Fixed data

• Fixed length data can include dates, place of
  publication, language and record status.
• For books/monographs, includes illustration
  status, intended audience, nature of contents,
  government publication, conference publication,
  festschrift, indexed, literary form,
  bibliography.

18
Parts of a variable field

• 245 14 a
• tag indicator subfield delimiter/code
• Tag This is the main title.
• Indicator Another field is the main entry, and
  four non-filing characters.
• Non-filing indicator

19
Parts of a variable field

• 245 14 a
• tag indicator subfield delimiter/code
• Subfield Fields divided into subfields, which
  are separated by delimiters. This subfield
  contains title information.

20
The general meaning of the tags

• Century
• 0XX control, codes
• 1XX main entry
• 2XX title, edition, imprint
• 3XX physical description
• 4XX series statement
• 5XX notes
• 6XX subject
• 7XX added entries that are not subjects or series
• 8XX series added entries holdings information
• 9XX local use

21

• Decades
• X00 personal name
• X10 corporate
• X11 meeting
• X30 uniform title
• X40 bibliographic title
• X50 topical terms
• X51 geographic name

22

• 110 American Society for Eighteenth- Century
  Studies.
• 1XX main entry
• X10 corporate name
• main entry that is a corporate name.

23

• 651 Italy Description and travel.
• 6XX subject
• X51 geographic name
• subject that is a geographic name

24
Most useful tags

• 020 ISBN
• 240 or 245 or 246 titles
• 250 edition
• 300 physical description illustrated, number
  of pages size
• 5XX notes
• 650 0 Library of Congress subject heading
• 7XX added entries, including authors, titles,
  and preceding and succeeding serial titles.

25
Weird things in NC-PALS

• Private fields vs Public fields
• Things catalogers need to survive
• Other shared catalog issues

26
Private fields vs Public fields

• Public fields
• Those that could have meaning for our patrons
• Private fields
• Those that do have meaning for librarians, if it
  is only the catalogers

27
Private fields in NC-PALS 9XX

• Each school has its own private fields
• Other libraries may see them, but only that
  library is permitted to add or change them
• Call numbers
• Retention notes
• Collection information
• Acquisition notes including gifts

28
Distribution of private fields

• 910-919 Guilford (093-095 call s)
• 920-939 Elon (086, 091 call s)
• 940-949 Bennett
• 950-959 Salem
• 970-979 Greensboro
• 980-989 were used by High Point
• Except those the Library of Congress later gave
  specific designations to - 936, 938, 984, 987
  994.

29
Guilfords Private fields

• 093 DLC call numbers copy of 050
• 094 non-DLC call numbers copy of 090 or
  locally edited or created
• 095 Periodical call numbers
• 911 Retention notes
• How long do we keep annuals in Reference, and
  what do we do to them after Reference.
• 913 Acquisition notes
• If it is a gift, given by whom and when?

30
Private fields that must be indexed

• Call numbers (093-095, 086, 091, 941- 942,
  950-952, 971-974)
• Most of the others are not indexed

31
Things catalogers need to survive

• We must keep our local/private fields
• Searching in some note fields and all 7XXs.
• Do not index 650 2, 650 3, 650 5, 650 6, 650 4
  653
• These are uncontrolled, medical and foreign
  subject headings that might have been left in the
  record

32
Other shared catalog issues

• Some institution specific information we might
  want in public display is limited (at least in
  DRA Classic)
• One record will have many institutions holdings
  with their own private fields
• We must increase and maintain the quality of each
  record, and quality cataloging takes time!!

33
Which ones are ours???

• Most bibliographic records will have order
  information or item holdings records which
  display in Web2
• if not . . .
• Use the MARC display option in Web2 to look at
  the bib record in MARC. Each record should have
  an 049 field for each institution using that
  record

34
Our 049 names

• Salem NSC
• Elon NEO
• Guilford NUG
• Bennett BEN
• Greensboro KQX
• Same as OCLC holdings used for ILL