2003 A Budget Odyssey

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2003 - A Budget Odyssey

• Bruce Baron

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Agenda

• How much do you know?
• Everything you didnt want to know about budget
  that Im going to tell you anyway
• How the District is Funded
• What Does This Mean for Southwest?
• Southwests Budget for this year
• Budget committee activity
• Are we under-funded?
  
• Are we funded equitably?
• What does all of this mean?
• The road to financial strength

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How Much Do You Know?

• Q How much was the budget for hourly
  instructors last year?
• A 975,000
• Q How much was spent in hourly instruction last
  year?
• A About 3,000,000

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How Much Do You Know?

• Q What percentage of our sections had 15
  students or less?
• A 20 - about 160 sections
• Q How many full-time equivalent students are we
  funded for?
• A 4,559
• Q How many full-time equivalent students did we
  serve in 2001-2002?
• A 5,776 1,200 more than funded - 4,000,000

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How the District is Funded
Attendance 93 of Income Based on FTES
(full-time equivalent student) 1 FTES 12 Units
of instruction
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How the District is Funded
-16,000 FTES
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What Does This Mean to Us?
Lost Reveune of over 4,000,000
-1,217 FTES or 1,735 students
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What Does This Mean to Us?

• Funding Comparison (based on 2000-2001)
• Includes all funds (unrestricted and restricted)
• K-12 system funded at 7,080 per ADA
• UC system funded at 25,554 per FTES
• CSU system funded at 10,822 per FTES
• CCC system funded at 4,675 per FTES

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How We Ended Last Year
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Budget overspent 9 out of 10 years
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It Gets Worse

• Higher Costs for 2002-2003
• Additional retirement contributions
• Higher than expected health insurance hikes
• Reductions in categorical funds
• CalWORKS
• Matriculation
• Staff Development
• Technology and Telecommunications Fund

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Are we under-funded?

• Reality YES!
• Not funded for about 1,700 students
• Yes, but same as other schools in District
• But, our the issues go deeper.

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Are we funded equitably?

• Perception Southwest is not funded equitably
  with other LACCD schools
• Reality Compared to other schools data shows we
  are getting equitably funded.

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Highest in District
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What is the real question?

• The real question is

How well are we managing our resources?
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How are we managing?
Highest

• Unrestricted general fund expenses per FTES

3rd highest
Expenditures per FTES for Instruction
2nd highest
Certificated salaries per FTES
Highest
Non-certificated salaries per FTES
Highest
Maintenance and Operations Costs
Highest
Institutional Support Costs
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True or False

• Southwest College has the fewest administrators
  on staff within LACCD?
• True we have 8 compared to
• 9-Mission 13-Harbor 14-Pierce
  15-Valley 15-West 17-East 18-Trade-Tech
  24-City

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How are we managing?

• Class size comparison
• Southwest was 3rd lowest in District at 28.
  District average is 32.
• FTE student to FTE faculty ratio
• Southwest was 3rd lowest in District at 43.
  District average is 46.

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How are we managing

• District Budget Model Assessment Team
• To apply for short term relief
• Review and Comments
• Need educational master plan and instructional
  budget
• Improved enrollment management
• Streamline all operations - across campus

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Shared Governance Budget Committee

• Faculty, staff, classified, student
• Charge plan and coordinate the Resource
  Allocation Process
• Met throughout summer
• Line item budget review 1st in years.
• Recommendations to President
• Continuing to meet
• Looking at all funding sources
• Innovation and support for highest priorities

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Budget Committee Recommendations - 997,000
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Budget Committee

• Process for grave injustices
• Promised during budget process
• Draft to be reviewed
• Very compelling and quantified
• Matrix can it wait, impact, health safety,
  accreditation

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What are we doing about this?

• Student Services
• Enrollment Management Team
• Published daily open/closed class lists
• Better coordination of services
• Information desk
• Course request forms

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What are we doing about this?

• Presidents Office
• Working to develop College Foundation for
  fundraising campaign
• Goal more outside funding grants,
  partnerships
• Clippers offset costs of Athletics Program
• LAUSD contract offsets facilities/Sheriff/other
• Facility Use fees
• Political leaders
• Keeping the community informed

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What are we doing about this?

• Administrative Services
• Budget review and monitoring
• Reorganizing functions
• Implement Budget Committee recommendations
• Automation
• Facilities Use Committee (staff, wear, damage)
• Maintaining high level of unfilled positions

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What are we doing about this?

• Academic Affairs
• Analysis of course offerings
• Streamlining sections early benefits students
• Working of educational master plan

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What are we doing about this?

• Results to date
• Enrollment is _______ by 11 over last year
• Total number of classes offered this time last
  year was 596
• Total number of classes today
• Average class size last year was about 28
• Average class size this year is about

UP
579
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Hi, Im the Request for Class form and Im
available all over campus.
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True or False
LASC has over 5million in categorical and
Specially Funded Programs?
TRUE!
EOPS, CalWORKS, Health Services, Upward Bound,
etc.
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Question
So, why cant we use those 5 million to balance
our budget? Its Illegal!
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Strategic Use of All Resources

• To become fiscally viable we MUST
• Allocate resources based on strategic plans and
  goals
• Focus on new revenue streams/partnerships
• Develop multi-year program budgets with
  measurable indicators of success
• Determine priorities and fund them using all
  resources
• Develop an all funds budget
• Realize all resources are college resources
• Have a successful accreditation visit in November.

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Thats All Folks!