Wood Glen Property Owners Association WGPOA

1
Wood Glen Property Owners Association (WGPOA)

• 2007 Annual Meeting
• September 19, 2007
• 700 pm

2
Agenda WGPOA 2007 Annual Meeting

• Call to Order
• Introduction of Board Members, Committee Chairs,
  Goodwin Management and Others
• Review of 2006 Annual Meeting Minutes
• Committee Updates
• Thanks to all volunteers
• Treasurers Report
• Social Committee
• Modifications
• Landscape/Greenbelt
• Communications
• Capital Improvements
• Wrap Up / Questions / Discussion

3
Introductions WGPOA 2007 Annual Meeting

• Introduction of Board Members
• President Grace Capwell gcapwell_at_austin.rr.com
• Vice President OPEN
• Treasurer Joe Fields josephfields_at_austin.rr.com
  
• Secretary Jim Dailey jim.dailey_at_alumni.utexas.n
  et
• Section 1 Grace Capwell gcapwell_at_austin.rr.com
• Section 2 Joe Fields josephfields_at_austin.rr.co
  m
• Section 3 Jim Dailey jim.dailey_at_alumni.utexas.n
  et
• Section 4 OPEN
• Section 5 Jodi Brahosky sbrahosky_at_austin.rr.com
  
• Section 6 Tonya Emberton temberton_at_sbcglobal.ne
  t
• Section 7 Shawn Hoss shoss_at_austin.rr.com

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IntroductionsWGPOA 2007 Annual Meeting

• Introduction of Committee Chairs
• Modifications Sam Myers slmyers58_at_earthlink.n
  et
• Tim Agee
• Sharon Mallory
• Kirvin Rogers
• Carole Capwell
• Pool/Amenity Center Shawn Hoss shoss_at_austin.rr.c
  om
• Landscaping / Greenbelt Karen
  Fischer kfischer4_at_austin.rr.com
• Capital Improvements Rex Bryan rex_bryan_at_yahoo.
  com
• Social Denise Hoss dchoss_at_austin.rr.com
• Communications Melissa Gialusis melissa_at_gialus
  is.com
• 3406 Safety Liaison Natalie Gulley
• Safety / Neighborhood Watch OPEN
• Neighborhood Clean Up OPEN

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Introductions WGPOA 2007 Annual Meeting

• Introduction of Management Company
• Marilyn Childress
• marilyn.childress_at_goodwintx.com
• Goodwin Management, Inc.
• 11149 Research Blvd. Suite 100
• Austin, TX 78759-5227
• Tel [phone]
• Fax [phone]
• Cell [phone]

6
General Programs Update

• Management Company Responsibilities
• Accounts payable for WG monthly bills
• Annual dues collections/reporting
• Collected 100 of neighbor dues by April
• Monthly drive-throughs
• Annual tree report
• Fines assessed and collected
• Violation notices issued and reported to board

7
General Programs Update

• Ant Bait Program
• Common areas, front yards 2X/year spring and fall
  to control fire ants
• Research Pest Control uses spreaders for front
  yards, common areas, greenbelts
• Backyard applications using Texas Ag extension
  and WG volunteers
• Total backyard homeowners  123
• Thanks to Wizzie Brown, Mike and Kristin Cuming,
  Laurie Provost
• Issues Need ant bait volunteer coordinator

8
General Programs Update

• Security at Amenity Center
• ADT motion detector based alarm system
• Motion activated lights
• Kevin Davis on call
• Year to date 70 calls requiring physical response
• Wood Glen crime issues
• Pool and tennis court vandalism
• Resident spray paint vandalism
• Resident pool contamination vandalism
• Toy gun on WG property report

9
General Programs Update

• Representation at Quarterly Round Rock Mayors
  Roundtable and participation in city surveys
• Neighborhood cooperation with The Plantation
  Garage sale dates, 3406 Safety

10
Committee Updates

• Thanks to all volunteers
• Treasurers Report
• Social Committee
• Modifications
• Landscape/Greenbelt
• Pool/Amenity Center
• Communications
• Capital Improvements

11
Thanks to All Volunteers

• Mike Cuming
• Laurie Provost
• Megan and John Southard
• Ruth Mallory
• Wendy Coleman
• Megan and John Southard
• Jen and Bob Johnson
• Natalie Gulley
• Tamara Chafin
• Carol Murray

12
Treasurers Report

• Joe Fields

13
Financial Summary

• Changes from
• 2004 to 2007
• Income Interest from increasing cash balance
• Expense - 27K investment in Capital
  Improvements, 7K investments in communications
  via website design, news letters and management
  fees. 7K increase in utilities, 5K in
  maintenance and security.

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2007 Income Budget - (000s)

• Income
• Dues (94) YTD 9K
• (12/06 6K in delinquent dues)
• Interest (5) YTD 2K
• ( 2K per month)
• Other (1) YTD 1K
• (late fees, violations and misc.)

15
2007 Expense Budget (000s)

• Expense
• YTD vs. BTD
• Admin Under by 4K
• Utilities Under by 1K
• Property Under by 4K
• Capt. Imp Under by 37K
• Tax Ins Over by 4K

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Social Committee

• Denise Hoss

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Social Committee

• Events for 2007
• Easter Egg Hunt
• Spring Garage Sale
• 4th of July bike parade
• National Night Out
• Fall Garage Sale (October 6th)
• Halloween Carnival (October 28th)
• Cocoa with Santa (December 9th)

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Social CommitteeVolunteers Make It Happen!

• Thank You
• Jen Bob Johnson
• Rex Stacie Bryan
• Megan John Southard
• Leslie Bill Long
• Josh Hoss
• Mike Chafin
• Don Kathy Wood

• Seeking a new Social Committee Chair
• Volunteers are needed for the remaining events
  for 2007

19
Modifications

• Sam Myers

20
Modifications Committee

• Requests received 32
• Requests approved 30
• Disapproval reasons
• Playscape too high (over 10 foot limit on
  structures)
• Garage door not architecturally or aesthetically
  compatible with existing style in neighborhood.

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Modifications Committee

• REMINDERS
• Any change to your lot or exterior of your home
  may require approval IN ADVANCE. See Art. IV,
  Sect 4 (page 16) of Covenants for details.
• Most changes are approved - unless specifically
  prohibited - but proceeding with unapproved
  changes can be costly to you and delay closing on
  sale.

22
Modifications Committee

• Typical Projects Requiring Modifications Approval
• (not a comprehensive list)
• First time fence painting (color and design)
• Swimming pool addition
• Outside storage shed or building addition
• Fountain in front yard
• Gazebo addition to backyard
• Drainage modifications to front or back
• Building a deck
• Adding a gate anywhere on property
• Cutting down trees in front
• Adding shudders to front of house
• Building a porch or adding a pergola to back
  patio
• Changing house paint colors
• Changing/replacing garage doors with different
  design
• Setting up a playscape in back
• Adding new landscaping to front

23
Landscape/Greenbelt

• Karen Fischer

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Landscape/Greenbelt Committee Update

• Projects Completed
• (Beyond Regular Maintenance/Plantings)
• Common area/trails cut vines and treated with
  herbicide
• Removed overgrown trees at guard shack and Park
  section entrance
• Installed rain sensors
• Shredding behind basketball court and Becca Teal
  areas
• Shredding on north and south side of Henley
• Bridges mowed and trash picked up

25
Landscape/Greenbelt Committee Update

• Proposed Projects To Be Done
• Granite trail work where rain runoff has washed
  out the granite (possible resurface work)
• Regular vine removal (root cut) maintenance
• Tree pruning common areas/amenity center
  (multiple bids being secured)
• Remove or transplant Burford hollies at
  Plantation (large) mail box central to allow car
  doors to open
• Native wild flowers behind basketball court and
  along trail near Henley

26
Landscape/Greenbelt Committee Update

• Wood Glen Landscape Issues
• Homeowners along greenbelts cannot dump behind
  fences
• Homeowners backing up to Creek Bend Blvd.
  Maintain groundcover to keep it from encroaching
  under fence along Creek Bend
• Does trash along Plantation Drive warrant
  cleaning service?
• What else?

27
Pool/Amenity Center

• Shawn Hoss

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Pool/Amenity Center

• Year-round access to the restrooms starting this
  year
• All pool rules will remain in effect requiring
  all children to be accompanied by an adult
• The pool, tennis and park areas have been a very
  popular place for Wood Glen residents this summer
• Frequency of janitorial service increased
• Maintenance
• Pool fence, water fountain, fire extinguisher
  (vandalism)
• Alarm system repairs
• Tennis Court repaired fence (vandalism), added
  wind screens

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Pool/Amenity Center

• Future repairs be completed over the winter
• Repaint bath house and fence
• Power wash masonry
• Structural repairs to the building overhang
• Tile and masonry repairs to the baby pool.
• Motion lights for the pool area will be
  installed.
• Need for furniture replacement
• Playground repairs
• Resurface and stain picnic tables and benches.
• Pressure wash playground equipment

30
Amenity center vandalism prevention

• Residents should be vigilant when at the amenity
  center to report all occurrences of vandalism.
  (Goodwin Management)
• Current issues
• Children climbing fence (pool and tennis court)
• Damage to fence and furniture.
• Propping of the entrance gate
• Objects thrown in pool (rocks, furniture)
• Residents at pool beyond closing time (10 p.m.)

31
Communications

• Melissa Gialusis

32
Communications Update

• New communications committee chair
• Melissa Gialusis melissa_at_gialusis.com
• New monthly print newsletter

33
Communications Update

• Electronic eNewsletter
• Increased circulation from 4x/year to 12x/year
• Since January 2007, email database grew 12, from
  238 members to 270 members
• New support for timely web updates
• Austin-based Webii

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Wood Glen Web and Email Access

• The WGPOA website is your resource for up-to-date
  information including the calendar of events,
  contact info, section map, deed restrictions,
  modifications submission form and much more.
• www.woodglen.org
• To subscribe to the email version of this
  newsletter and to receive timely notices via
  email, join the WGPOA email list by subscribing
  at
• woodglenpoa-subscribe_at_yahoogroups.com

35
A Look Ahead

• Please submit new story ideas and
  resident-authored content
• Submit by 9th of every month for next issue
• Currently researching a password-protected
  website allowing access to registered residents
  only
• Neighborhood directory suggested
• What do you think? Electronic or print?
• Also researching web-based tools for poll-taking
• Questions? Suggestions?

36
Capital Improvements

• Rex Bryan

37
Perimeter Fencing

• Ongoing repair issues
• Safety concerns
• Potential future increase in Creek Bend traffic
• Repair or replace decision

• Approx 2900 ft of existing fence with entrances
• Options
• 6mo to annual inspections and repair existing
• 6mo to annual inspections and spot replacement
• Total replacement

38
Perimeter Fencing

• Proposal from ATS Engineering
• Inspect existing fence, columns, and map - 750
• Develop a rehabilitation design based on
  geotechnical survey - 950
• Construction observation - 60/visit
• Cost of surveys, demolition of existing, new
  construction cost TBD, but expect 60/linear ft
• Pitt Building Company Proposal
• Still waiting on feedback

39
Perimeter Fencing
40
Amenity Center

• Project on hold until fence issue is resolved
• Progress so far
• Two steps back after last annual mtg to review
  proposed design and features
• Benchmark other neighborhoods
• Behrens Ranch, Mayfield Ranch, and Vista Oaks
  most comparable
• Initial planning session with the city
• Met with and reviewed proposals from 3 different
  architectural firms 1 concept drawing from a
  resident
• Selected Faulk Architects in Round Rock, but no
  contract signed yet
• Identified a priorities list for features

41
Amenity Center - Priorities

• Restroom access year round
• Additional shaded spaces around the pool,
  playground, and tennis courts.
• Covered area for social events.
• Indoor and/or outdoor kitchenette.
• Additional storage for social events.
• Enclosed meeting room with HVAC.
• Shower(s) with privacy.
• Ability to meet any or all of priorities will
  depend on funds availability after fence issue is
  resolved.

42
Miscellaneous Improvements

• Replace bulletin boards
• Mailbox Coverings
• Physical Wood Glen sign at front of neighborhood

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Wood Glen Resources

• Wood Glen Website
• http//www.woodglen.org
• Board of Directors Contact Info
• http//www.woodglen.org/board.asp
• Wood Glen Section Map http//www.woodglen.org/docu
  ments/sectionmap.pdf
• Wood Glen Bylaws and Covenants (Searchable)
• http//www.woodglen.org/documents/WG_Bylaws.pdf
• http//www.woodglen.org/documents/WG_Covenants_
  Restrictions.pdf
• Wood Glen Modifications Request
  Form http//www.woodglen.org/documents/MCC_REQUEST
  FORM.doc
• Wood Glen Management Company
• marilyn.childress_at_goodwintx.com